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Welcome to the Office of Information Technology's
Mass E-Mail to University Community Policy
following guidelines should be followed
in using the mass distribution function
of the Philadelphia University E-Mail
Using your best judgment and
following these guidelines will help
ensure that the E-mail system and
Network can be used effectively and to
message must be in regard to University
of mass distribution e-mail as an
extension of the University's existing
system of distributing printed memos.
Some items that mass distribution
e-mail should not be used for are:
list should not be construed as
all-inclusive, and may be modified at
If you are unsure as to the
appropriateness of an E-Mail Message,
please contact OIT at 215-951-2645 or OIT@PhilaU.edu
information conveyed should contain
significant news value
of regularly scheduled meetings and
activities do not generally warrant
University-wide distribution via e-mail.
News that impacts a large number of
people and will have significant impact
on the University community may be
appropriate for mass distribution.
your distribution list so your message
is delivered only to those for whom it's
Avoid automatically sending to
everyone on the University network.
Student accounts are limited to fifty (50) addresses for a single message. Circumventing this limitation will be considered a violation of the University E-Mail Policy.
and Staff accounts do not currently have
any limitation, but all messages should
be targeted to the smallest possible
create a distribution list (Outlook)
the address book and Select
"new" and follow the
instructions for personal distribution
list. Note you can select members from
the Global Address List (everyone) the
Philau recipient list (faculty/staff),
or the Student recipient list. Choose
from the appropriate list to make things
easier and less error prone. For more
detailed help, click on "help"
and search for "distribution
customized mailing lists for groups you
communicate with frequently.
Office of Information Technology will
enforce this policy to the best of their
In accordance with established
University practices, policies and
procedures, violation of this policy may
result in disciplinary review, expulsion
from the University, suspension or
revocation of network account,
termination of employment, legal action,
or other disciplinary action as deemed
addition, any use of the University
E-mail system for obscene or harassing
activities will warrant the loss of
e-mail privileges. Students who engage
in such activity may also face sanctions
under the Student Code of Conduct.
refer to the Conditions and Use Policy
published by the Office of Information
Technology regarding appropriate use of
Information Technology resources. This
information is available from the Office
of Information Technology or at their
web site at http://www.PhilaU.edu/OIT
under "Important Policies".
Office of Information Technology
reserves the right to modify this policy
as is necessary to safeguard the Network
and other users.
send questions and comments to: HelpDesk@PhilaU.edu