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Using Outlook Web Access

Creating a Message
In the drop down New menu, select Message.

The Window that pops up is the new e-mail and looks like below



The Toolbar on the top sets the settings for the E-Mail itself. The Icon's function as below:

Send Releases your e-mail for delivery
Save This puts a copy of the e-mail into your Drafts Folder, in case you want to send it later
Print Sends the E-mail to your printer
Signature Places a defined signature from your Options menu into the body of the E-mail
Spell Check Checks the words in the body of the e-mail for mistakes
Attachment Allows you to place a file with the e-mail for delivery
Check Names Verifies the address is correct and changes it to a name (PhilaU recipients only)
High Importance Optional Toggle - Places a marker with the e-mail saying to the recipient it is important
Low Importance Optional Toggle - Places a marker letting the recipient know the e-mail is not urgent
Options More options, including adding a delivery or read receipt to an e-mail, letting you know it was read/delivered. Also includes changing the importance and sensitivity of its contents
Help Menu Additional Help provided by Microsoft
The toolbar above the body of the e-mail message controls the appearance of the text, much like in Microsoft Word.

These buttons are detailed below.

Outlook Calendar, Calendar Toolbars, and Creating Appointments

    The Outlook Calendar


The Outlook Web Access Calendar allows you to create and track appointments. You can also organize and schedule meetings with faculty and staff members, then update or modify the information (time, location, attendees) as required. When you use Calendar to keep track of your meetings and appointments, others can check your availability for their own scheduling purposes.

In addition, all appointments and meetings can be set as recurring, meaning they occur more than one time, on a regular basis. For example, you can schedule a recurring status meeting that will occur every Wednesday at two o'clock.

    The Outlook Calendar Toolbar

Create an Entry Select Appointment, this allows you to create an entry on the Calendar
Print Prints what is displayed
Delete Select an Item to remove and click Delete
Today Jumps to Today on the Calendar
Daily View Displays only one day and by the hour
Weekly View Displays 7 days in list form
Monthly View Displays the selected Month
Refresh Checks to see if there are any new appointments added
Search Search for an entry
Reminders Displays all the created reminders
Address Book Displays the Global Network address book, can search for anyone on the PhilaU network
Help Menu Additional Help provided by Microsoft

    Create and Modify an Appointment

Select Appointment from the drop-down New menu.


The window that appears should look like this:

Save & Close When finished, save the appointment and close the window
Print Print the Appointment
Attachment Add an attachment, for example a file for a meeting
Recurrence For repeating appointments, can automatically duplicate this appointment
Invite Attendees Can E-mail this appointment to others asking them to join
High Importance Increases the importance of the meeting (Optional)
Low Importance Lowers the importance of the meeting (Optional)
Help Opens the help menu

You can add a reminder to display a pop-up notification a couple minutes before the scheduled time. This only works if you leave outlook open and running.


When finished click Save and Close. This will exit you out back to the Calendar.

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Philadelphia, PA 19144-5497
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