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Undergraduate Student Academic Policies and Procedures

(Traditional, Accelerated and Non-Degree Students)

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Absences for Medical Reasons Independent Study (IS)
Absence for Observance of Religious Holidays Information Literacy
Academic Advising - Undergraduate Intellectual Property and Sponsored Research
Academic Honors International Students
Academic Integrity Leave of Absence Policy
Academic Standing Non-Degree Status Enrollment
Address or Name Changes Overload Charges
Leave of Absence - Medical Part-Time Tuition Charges
Appeal of Adverse Decisions Physical Education and/or Service Learning
Attendance Placement Testing
Auditing a Course Foreign Language Placement Testing
Cancellation of Classes Reading/Review Days
Continuing and Professional Studies (CPS) and All Summer Courses Re-entry to The University - Undergraduate
Change of Major Refund Policy
Changing Catalog Year Repeating a Course
Course Load and Course Overload Residency Requirements
Courses Taken Elsewhere Responsibility to Keep Informed
Compliance with University Regulations Retention of Student Work
Computer Resources Schedule Changes
Conduct Student Records
Course-by-Appointment (CBA) Student Status Based on Completed Credits
Credit/No Credit Option Time Limit to Complete Degree and Obsolete Credits
Credit Hours Transcripts
Declaring a Major Transfer Credit - (Undergraduate)
Disability Services Advanced Placement
Division Change Challenge Examinations
Dropping Courses, Adding Courses & Schedule Changes Credit for Prior Learning
Double Degree/Second Baccalaureate Degree College Level Examination
Double Degree/Second Baccalaureate Degree (CPS) International Baccalaureate
Double Major Military Experience
Final Examinations DANTES Credits
Fundamentals Courses Appealing Transfer Credits
Grade Appeal SCPS - Transfer Credit
Grade Changes SCPS - Credits for Prior Learning
Grade Point Average / Grading SCPS - Articulation Agreements
Grade Reports SCPS - Accelerated Scholars Program
Grading System - Undergraduate SCPS - College Level Examination (CLEP) Credits
Graduation Application Procedures SCPS - International Baccalaureate (IB)
Graduation Requirements - Undergraduate SCPS - Military Experience
Graduate Courses for Undergraduate Students SCPS - DANTES (DSST) Credits
Honors Program SCPS - Appealing of Transfer Credit Process
Human Subjects Policy Unadjusted Indebtedness
Withdrawal from The University


Absences for Medical Reasons

Any student who is unable to attend classes for three consecutive days or more due to illness or injury should alert the Dean of Students Office. Notifications by the Dean of Students Office will be sent to each professor of the student currently not able to attend classes due to medical reasons. Philadelphia University Health Services does not provide “sick notes” for students to professors for brief absences from class due to illness. We encourage students to communicate directly with their professors about their absences. This is meant to encourage mature communication between student and professor, as well as encourage personal responsibility for class attendance decisions.

Absences due to illness do not supersede the specific attendance policy for an instructor. Students are required to contact their professors about their academic standing in class either during or immediately following the medical problems. The determination of a student’s academic standing in class is completely within the discretion of the individual instructor.

If a student is diagnosed with a communicable illness that poses a possible threat to the University community, a general notification may be sent to those at risk for exposure to the illness per the recommendation of the Philadelphia Health Department. Efforts will be made not to disclose the infected student’s name. The University cannot assume responsibility for deductions and assumptions made by others, but will make every effort to anticipate and address any concerns.

Students who are diagnosed with a communicable disease and those not immunized against an offending vaccine-preventable disease may be required to leave campus until their illness is resolved. For information, contact the Student Health Center at 215.951.2986.


Absences for Observance of Religious Holidays

Philadelphia University is a nonsectarian educational institution and respects the diversity and religious needs of its affiliates. The University respects the rights of faculty, staff and students to observe religious holidays. While academic and personnel calendars do not incorporate religious holidays, the policy is intended to apply equitably to all religious groups and to provide opportunities to all to meet their religious obligations. Non-attendance of class on religious holidays by those observing the holiday will be excused without penalty. No adverse or prejudicial effects will result because a student availed herself or himself of these provisions.

The University respects students’ rights to observe religious holidays. Students planning to be absent from a class due to religious observance shall notify the faculty during the first week of classes, if possible. Absence from classes or examinations for religious reasons does not relieve students from responsibility for any part of the course work required during the period of absence. Professors shall work with students to ensure they have a reasonable opportunity to make up missed classes and assignments.


Academic Advising-Undergraduate

Philadelphia University’s academic-advising model supports students throughout their academic careers at the University. Academic advisors assist students in developing suitable educational plans, understanding program requirements, policies and resources, evaluating their academic progress, and clarifying realistic life and career goals.

Advising for first-year students (freshmen and new transfer students) and students who have not declared their majors is provided at the Learning and Advising Center. Faculty Advisors in the Learning and Advising Center actively reach out to their advisees in order to assist them in their academic life. First-year students may meet with ANY first-year advisor at the Learning and Advising Center on a drop-in basis Monday-Friday from 9 a.m. to 5 p.m. All first-year students MUST meet with a first-year advisor before November of their first semester for assistance with Pre-registration for spring.

Other advising services for all students in the Learning and Advising Center include assistance in understanding transfer credit evaluation, majors advising for students who have not declared a major or who are thinking of changing their major, change of major forms and other advising forms.

Upper-level students (sophomore through 5th year) who have declared their majors are assigned advisors in their colleges. These students are expected to assume increasing responsibility for their progress toward graduation. Students must contact their advisor to set up advising appointments at least twice during the academic year. They are expected to consult with their advisors concerning course registration for fall and spring semesters. While upper-level advisors are available to discuss program requirements and policies, emphasis is placed upon working with students to clarify their educational, personal and career goals.

Advising for all accelerated programs is provided through the School of Continuing and Professional Studies in The Tuttleman Center.


Academic Honors

  • Dean’s List: Undergraduate students enrolled in at least 12 semester credits, nine of which are graded, and who earn a semester grade point average of 3.60 or better are eligible for the Dean’s List for that semester. The Registrar calculates student’s eligibility for the Dean's List after the 4th week of the following semester, when all incomplete (’I’) grades have been resolved. Subsequent grade changes will not be on the downloaded Dean’s List.
  • Latin Honors: A candidate for graduation who earns a cumulative grade point average of 3.60-3.69 will be graduated “cum laude,” 3.7-3.79 will be graduated “magna cum laude” or “summa cum laude” if their final average is 3.80 or better. Latin Honors only apply to Bachelor's degree candidates.
  • Additional awards are presented at the annual University Awards Ceremony and during Commencement.
  • Valedictorian (Criteria for Choosing):

The title of Valedictorian is conferred upon an undergraduate student within the graduating class who has achieved the highest academic excellence. Each year, Philadelphia University selects one Valedictorian. The following selection criteria should be followed when choosing the Valedictorian:

  1.  Highest GPA in the graduating class.
  2.  All credits completed at PhilaU.

In the event of a “tie,” the following factors may be considered by the Provost in the selection of a Valedictorian:
 Participation in the Honors Program.

  1.  Availability to participate in commencement activities.
  2.  Amount and quality of transfer credit (if the highest ranking students all carry transfer credit).
  3.  Number of courses repeated.
  4.  Number of credits earned by examination, as well as level of achievement on such credits.

Academic Integrity 

Academic Integrity and honesty is the foundation of the Philadelphia University teaching, learning, and professional community. Anyone who is a part of this community who knowingly or unknowingly breaks the rules of academic integrity as defined by the Philadelphia University community commits an offense against all members of this group. In order for all to know and understand the standards that define academic integrity at Philadelphia University, the following policy has been developed and ratified by students, faculty, and staff.

These policies pertain equally to all courses regardless of the method of delivery. Thus, they pertain to courses delivered fully or partially online as much as to courses delivered in-person.

(1) Types of Academic Dishonesty

The following incidences provide examples of the most common types of academic dishonesty, but other instances may occur outside of the categories defined here. 

(a)   Cheating

Cheating is the inappropriate and unacknowledged use of materials, information, designs, ideas or study aids in any academic exercise. The use of books, notes, calculators, electronic resources and conversations with others is restricted or forbidden in certain circumstances as indicated by your professor. Cheating also includes stealing, buying, or otherwise obtaining a test; selling or giving away answers to a test; buying or selling a paper, painting, sculpture, model, project, or design for use in the fulfillment of an academic requirement; or falsifying a grade or attempting to alter a grade on a test, official academic record, or a change of grade form.

Students may not request others (including commercial term paper companies) to conduct research or prepare any work for them.

Students in all course delivery formats, including online and other forms of distance-learning, must complete all coursework themselves. Any attempt to have others complete coursework in the student’s name is a form of cheating.

Students are also not permitted to submit identical work or portions of that work for credit or honors more than once without prior approval of the faculty member.

(b)   Fabrication

Fabrication is the falsification or invention of any information or citation in an academic work. “Invented” information (that is, information which is made up by the student) may not be used in any laboratory experiment, surveys or other academic exercise. The student must always acknowledge any source from which cited information was obtained. A writer should not, for example, reproduce a quotation from a book review and indicate that the quotation was obtained from the book itself.

(c)   Plagiarism

Plagiarism is the representation of the words, images, information, charts, graphs, data or ideas of another as one’s own in any academic exercise. Every idea, image or argument that is not one’s own must be cited. Only information considered to be “common knowledge” does not need to be cited. When unclear about the definition of “common knowledge’ in a particular discipline, students should consult with the faculty member teaching the course.

Paraphrased material taken from print, electronic sources, or other media should also be cited. Along with this citation, the author should acknowledge a paraphrase properly, by using words such as: “to paraphrase Smith’s comment,” or “drawing on Smith’s ideas about.” Every direct quotation must be identified by quotation marks or appropriate indentation and must be properly cited according to correct citation conventions. Manipulated images or visuals that are not your own must also be cited. Students must familiarize themselves with the correct citation conventions required in each course. Any questions about what constitutes plagiarism should be discussed with the faculty member.

Faculty members may suggest a style guide to use; style guidelines are also available on the Philadelphia University’s Learning and Advising Center Website. (www.philau.edu/learning)


(d)   Facilitating Academic Dishonesty
Students who knowingly or negligently allow their work to be used by other students or who otherwise aid others in academic dishonesty are in violation of the academic integrity.

(e)   Denying Others Access to Information or Material

It is a violation of academic integrity to deny others access to scholarly resources, or to deliberately impede the progress of another student. Examples of offenses of this type include giving other students false or misleading information; making library material unavailable to others by stealing or defacing books or journals or by deliberately misplacing or destroying reserve materials; or altering computer files that belong to another.

(f)  Digital Piracy and Privacy

The following, and similar practices, are violations of academic integrity when done to benefit one’s own (or others’) academic record:

- Digital Piracy and Privacy: The willful violation of copyright laws through file sharing of information destined for an academic submission; use of material discoverable or downloadable without acknowledgement of the source; willful deletion of another’s work from shared sites, interference with others’ use of shared sites, e-portfolios, etc.
- Hacking: Seeking out weaknesses in a computer network or system for the purpose of academic gain.
- Cracking: Breaking security on a system to engage in theft or vandalism for the purpose of academic gain.

(2)   Process for Handling and Reporting Violations of the Academic Integrity Policy

(a) Overview

All members of the Philadelphia University learning community are entrusted with respecting and maintaining its Academic Integrity Policy (hereafter referred to as “AIP”), whether instruction occurs in-person, online or hybrid. Violations are taken very seriously, as the AIP reinforces the values of original thinking and the recognition of the effort and work of others. Anyone violating this trust harms not only themselves but also the whole learning community (students, faculty, and staff), and the rights of all members of the University and professional communities are compromised.

(b) Roles of Faculty Members and Students Involved in Violations

The severity of violations of this policy varies and must be considered thoughtfully on a case-by-case basis. Sanctions based on this policy are ultimately assessed and implemented at the discretion of the faculty member. Faculty members may determine sanctions within the bounds of the course, e.g. failure on the assignment, or failure of the course. Faculty members do not have the authority to suspend a student from the University.

In order to reach a fair and consistent decision about sanctions, faculty members may seek the advice of the Advising Advocate in their given College, their program director, or their Executive Dean. In such cases, the faculty member may not reveal the name of the student or otherwise compromise the student’s identity. When a faculty member assesses a penalty for a violation of the AIP, the student has the right to appeal the penalty—either because s/he feels s/he was not in violation of the policy or because s/he disagrees with the severity of the sanction.

The faculty member has the prerogative to submit a record of the violation of the AIP to the Dean of Students Office. Documentation with the Dean of Students Office formalizes the occurrence and provides a historic record in the event of a recurrence of an AIP violation. It is the role of the faculty member to examine only single violations at hand. It is the role of the Dean of Students Office and the Academic Integrity Board to evaluate issues of recurrence.

(c) Steps in Handling Violations of the AIP

1) Prevention of Violations in Course Planning: Faculty members are required to include a statement on the Academic Integrity Policy in their syllabi, referring students to the policy in the Student Handbook and the Academic Catalog. Faculty members are also encouraged to provide examples of violations of the AIP that might occur in the course and potential penalties for infractions. In the event that this information does not appear on the syllabus, students are nonetheless bound to the AIP, which is promulgated in the Student Handbook and the Academic Catalog.

2) Resolution at the Course Level: Faculty members who perceive a violation of the AIP have the prerogative to assess the penalty they deem most appropriate. The faculty member has two main means of support: 1) the advice of the College’s Advising Advocate, their program director, or the Executive Dean of the College; 2) following the procedures outlined here.

a. As a first step, the faculty member may consult his or her Advising Advocate, program director, or Executive Dean. This is an optional step to acquaint the faculty member with potential ways forward and to solicit feedback on potential resolutions. Because these individuals are not a party to the actual perceived violation, it is not permitted for a faculty member to share the name(s) of the student(s) involved nor to identify the student(s) by any other means.

b. Within one week of the faculty member becoming aware of the perceived violation, unless there are extenuating circumstances, the faculty member shall consult with the student (or group of students) involved regarding the allegation of academic misconduct. This consultation may take place in person or in written correspondence, in whatever manner the faculty member deems most effective.

c. Typically, the faculty member will make the student(s) aware of the penalty imposed for the violation during this first consultation with the student or shortly thereafter. However, the faculty member has the prerogative to assess the penalty at a later date, if there are extenuating circumstances. The faculty member assigns a sanction, up to and including giving the student a failing grade for the class.

d. Sample sanctions include but are not limited to:

1. Repeat the assignment or complete another assignment.
2. Failure of the assignment with no opportunity to repeat it. No points will be earned for the assignment (that is, an F will equal a “0”).
3. Failure of the class.

e. In cases of egregious violations of the AIP, the faculty member may request that the Academic Integrity Board consider more severe sanctions for the student(s) involved, including suspension or expulsion from the University. In this case, the faculty member should file the form for a hearing request with the Dean of Students Office. The form may be obtained from the Dean of Students Office or http://www.philau.edu/learning/Advising/advisingforms.html. Once the form is filed, the student(s) shall remain enrolled in the course, unless the faculty member requests immediate removal of the student(s) from the course. Such requests for immediate removal are forwarded to the Office of the Provost.

3) Recording of Violations with the Dean of Students Office: The faculty member has the prerogative—and is strongly encouraged—to document all violations of the AIP. To document the violation, the faculty member should send written documentation (paper or electronic) to the Dean of Students Office, which serves as the repository for reported violations of the AIP. The description sent to the Dean of Students should detail the violation, the discussions between faculty member and student, and the penalty imposed for the violation. It is anticipated that a vast majority of such violations will end with resolution at the course level and with the recording of the violation and resolution with the Dean of Students Office, requiring no further action by the faculty member or the Dean of Students.

The Dean of Students Office is obliged to keep the record of AIP violations confidential, as mandated by the University Student Records policy. In cases of repeat violations of the AIP by the student or in cases in which further adjudication is being considered, the Academic Integrity Board will be informed and will maintain confidentiality. The Dean of Students Office may also initiate proceedings with the Academic Integrity Board if a student has received a citation for more than one violation of the AIP, or if a violation of the AIP is reported by a university department not directly tied to teaching (as with the Library, the Office of Information Resources, Learning & Advising, etc.).

4) Referral to the Academic Integrity Board: There are three possible scenarios in which an alleged violation of the AIP proceeds to the Academic Integrity Board for adjudication:

a. In perceived egregious violations of the AIP, the faculty member may request a full hearing as a means to determine an appropriate penalty, in cases where the faculty member deems that the student’s actions warrant suspension or expulsion from the University. In these cases, the faculty member files a form for a hearing request with the Dean of Students Office.

b. The student(s) involved has the right to appeal the finding and/or sanctions leveled by the faculty member. In this case, the student(s) files the form for a hearing request with the Dean of Students Office.

c. The Dean of Students also may request a judgment by the Academic Integrity Board in cases of repeat violations of the AIP, or if a violation of the AIP is reported by a university department not directly tied to teaching (as with the Library, the Office of Information Resources, Learning & Advising, etc.).

The form can be obtained from the Dean of Students Office or http://www.philau.edu/learning/Advising/advisingforms.html. The form for a hearing request should be filed with the Dean of Students Office within 7 days of the faculty member’s imposition of a sanction (unless there are extenuating circumstances that require additional time), to allow for scheduling of a hearing as soon as possible. At this time, the Dean of Students Office will also inform the student’s academic advisor and the Executive Dean of the student’s degree-granting college of the proceedings against a student.

5) Convocation and Composition of the Academic Integrity Board: The Dean of Students Office will set up and convene the hearing within two weeks of the filed request (unless extenuating circumstances require a delay). The Academic Integrity Board will comprise three voting faculty members (including the Chair of the Student Experience Committee, who chairs the Board proceedings, and two other faculty members from the Student Experience Committee), and two voting student members (drawn from a pool of students from the Student Experience Committee or those nominated by the Dean of Students Office). One administrative representative from the Dean of Students Office will be present in a non-voting capacity, to record the proceedings and to insure the proper administration of the hearing and recording of the finding.

6) Proceedings of the Academic Integrity Board: The faculty member who made the initial finding or referral to Academic Integrity Board may submit a written statement and supporting evidence, as she deems appropriate, and should be prepared to appear at the hearing to present evidence. The student(s) involved in the adjudication may submit a written statement and supporting evidence, and must appear before the Board to address the finding of the faculty member. For students enrolled in online or other distance-learning formats, the Academic Integrity Board may include the student by means of internet-based visual and verbal participation or, in cases where visual interaction is technology not possible, by phone. The student’s academic advisor, Advising Advocate, and Executive Dean are permitted—but are not required—to attend the hearing, though not in a voting capacity. The Chair of the Academic Integrity Board will determine whether any witnesses may offer testimony. The five voting members of the Board will make a judgment that shall uphold, amend, or retract the sanction(s) imposed by the faculty member. In cases of egregious violations of the AIP or recurrent violations of the AIP, the Academic Integrity Board has the authority to suspend or expel the student from the University.

7) Documentation of the Academic Integrity Board Hearings: All documentation of the hearing process will be kept on file in the Dean of Students Office. The student will be told of the outcome of the hearing immediately after deliberation, and will receive a written summary of the finding of the Academic Integrity Board within 3 working days of the hearing. The student’s Executive Dean and Academic Advisor will also be informed of the conclusion of the Academic Integrity Board.

8) Appeal of the Academic Integrity Board Decision: Students have the right to appeal a decision by the Academic Integrity Board in accordance with the guidelines governing a “University Committee” published in the University Catalog: “In the event a University committee rendered a decision, the student may file a second appeal with that same committee if there is new information that would have a bearing on the outcome of the case. The University committee is the final appeal.”


Academic Standing 

A student’s academic standing is determined at the end of each full-time or part-time semester on the basis of cumulative credits and cumulative grade point average according to the following table. To retain good academic standing, students must have a cumulative grade point average of 2.0 and have earned 75% of the total credits attempted.

Evening (Continuing Professional Studies) students will be evaluated at the conclusion of their first 12 academic hours. Students in good academic standing will be evaluated at the end of each term. Students who are not in good academic standing after the first review at 12 hours will have an additional 12 hours to be restored to good academic standing.

Probation

Students with a cumulative GPA below 2.0 and those who have not earned 75% of the credits they attempted (known as normal progression to degree) will be placed on academic probation. Students will be required to sign a student success contract with their advisor and meet with their advisor regularly. Students on academic probation may also be on financial aid probation. They are encouraged to keep in close contact with their financial aid counselor. Advisors may find a copy of the student success contract on the Learning and Advising website.

Academic probation is a means of emphatically informing students that their record is unsatisfactory while there is still time to remedy the situation. Students will be placed on academic probation whenever their records indicate that normal progress toward a degree is in jeopardy. Probation is not meant to be a penalty, but should be interpreted as a serious warning to improve the quality of academic work. Students on probation are not permitted to take more than a normal course load and may be required to take a reduced course load. Students on academic probation will not be able to participate in intercollegiate athletics or hold an elected or appointed office in any SGA-recognized student organization. Students on probation should reduce the number of hours of employment whenever possible and limit participation in any other extracurricular activities that interfere with the performance of their academic work.

Dismissal/Terminal Probation

If the student is placed on probation and remains on probation at the end of the following semester, the student will be dismissed from the University. Students will receive written notification of academic dismissal and may appeal for reinstatement by submitting a written request for reinstatement to the chair and sub-committee chair by the date listed in the letter. The petition for reinstatement should include:

  1. An explanation of the poor academic performance that led to the dismissal, i.e. insufficient credits earned and/or low GPA.
  2. An explanation of whether the student worked with his/her academic advisor, sought tutoring assistance or accessed other support services to address academic performance.
  3. Documentation concerning any mitigating circumstances that may have contributed to poor performance. This includes but is not limited to medical or psychological documentation.
  4. A plan for preventing recurrence of these academic difficulties and for raising credits and/or the GPA above the minimum standard for continued enrollment.
  5. Letters of support from the academic advisor, professors or other support staff (optional).

Members of the Student Experience Committee will review petitions for academic reinstatement. Written notification will be made as soon as practical, no later than one business day prior to the beginning of the enrollment period for which the student is seeking reinstatement.

If a student is readmitted to the University following an appeal to the Student Experience Committee, a semester will be stipulated for his/her re-admission. If students wish to enter more than one year from the original semester indicated on their letter, their request must be resubmitted to the Student Experience Committee for re-evaluation.

Students placed on terminal probation must meet the stipulations established for them. Failure to do so will result in automatic dismissal from the University

See “Re-entry to the University.”

Prior Academic Standing

 

New Curriculum GPA

New Academic Standing

Good

One Term  (full-time or  part-time)

2.00 or higher

Good

Good

Less than 2.00 and/or less than 75% credits attempted.

Probation

Probation

2.00 or higher

Good

Probation

Less than 2.00 and/or less than 75% credits attempted.

Dismissal

Dismissal

(committee permits continuation)

 

Terminal Probation

Terminal Probation

 

2.00 or higher

Good

Terminal Probation

 

Less than 2.00 and/or less than 75% credits attempted.

Dismissal

Withdrawal/Probation

 

Re-entry/Probation



Address or Name Changes

It is the student’s responsibility to see that a valid permanent address and current name is on file in the Office of the University Registrar. Any change of name or permanent or local address must be reported to the Office of the University Registrar when it occurs. Students may also change their address on WebAdvisor. A forwarding address should also be given to the U.S. Postal Service.

International students must also contact the director of International Student Programs when changing their name or address.


Appeal of Adverse Decisions

Students have the right to appeal decisions that are made regarding them by any faculty, official or committee of the University. The Dean of Students and the Learning and Advising Center can advise students on the appeals process.

Students should first discuss the decision with the individual who made the adverse decision. If a satisfactory resolution of the problem cannot be reached at that level, students may file a subsequent appeal with the dean or the person to whom that faculty or staff member reports. In the event a satisfactory resolution cannot be reached at that level, or if there were no intermediary, an appeal may be submitted to the Executive Dean of the College or the Executive Director of the School of Continuing and Professional Studies. The Executive Dean/Director is the final appeal.

In the event a University committee rendered a decision, the student may file a second appeal with that same committee if there is new information that would have a bearing on the outcome of the case. The University committee is the final appeal.

Appeal Procedures
Appeal Process
1a Dismissal from University - Undergraduate Students Appeal the dismissal from the University to the Student Experience Committee. The Committee will only review a second appeal based on relevant new information. 
1b Dismissal from University - Graduate Students Appeal the dismissal from the University in KC-DEC: Director of Graduate Studies; C-SHLA: Health Professions Council; C-ABE – Associate Dean
2 Permission To Take Classes at Another Institution If the permission form is denied, appeal to Associate Dean.  However, there is no appeal if the course is not approved.  Students must still meet residency, majors and other requirements as stated in the most current catalog.
3 Course Substitution/ Waiver Advisors review for ‘fit” to program; designated faculty approve the course as substitution; Program Director or Associate Dean approve appeal.
4a Late Course Withdraw - Undergraduate Students (see 4b if withdrawing from all classes). Appeal to Director of the Learning & Advising Center.
4b

Withdrawing/Dropping All Courses After the Withdraw Period – Undergraduate Students

Appeal to Student Life.  Student is responsible for determining how this will impact their financial aid and student account. (For this information, contact both the Financial Aid and Student Account Offices.)  The financial impact is likely to be significant when a student’s status changes from FT to PT, or vice versa.
4c Late Course Withdraw - Graduate Students Appeal to Program Directors.  Student is responsible for determining how this will impact their financial aid and student account. (For this information, contact both the Financial Aid and Student Account Offices.) The financial impact is likely to be significant when a student’s status changes from FT to PT or vice versa.
4d Withdrawing/Dropping All Courses After the Withdraw Period/Leave of Absence – Graduate Students For permission in C-DEC; Director of Graduate Studies; C-SHLA: Health Professions Council/Chair; C-ABE: Associate Dean.
4e Late Course Withdraw/Late Course Add – Continuing & Professional Studies Students Appeal to SCPS Director.  Student is responsible for determining how this will impact their financial aid and student account. (For this information, contact both the Financial Aid and Student Account offices).  The financial impact is likely to be significant when a student’s status changes from FT to PT or vice versa.
5 Late Course Add (after drop/add date) Appeal to the Director of the Learning & Advising Center.  Prior to filing the appeal, the student must obtain approval from their college’s Manager of Academic Operations (MAO), and the student is responsible for determining how this will impact their financial aid and student account. (For this information, contact both the Financial Aid and Student Account Offices.)  The financial impact is likely to be significant when a student’s status changes from FT to PT or vice versa.
6 Late Course Drop (after drop/add date) Appeal to the Director of Learning & Advising.
7 Course Appeal of a Grade/Grade Change Appeal to course instructor, then reviewed by Associate Dean. 
8 Course Appeal to Change Course to Credit/No Credit Grade After Deadline Appeal to the Director of the Learning and Advising Center.
9 University Residency Requirements Appeal to the Director of the Learning and Advising Center.
10 Withdraw/LOA and Refund of Tuition, Room and Board Appeal to the Tuition Appeal Committee – Business Office, Student Life, Financial Aid and representatives.
11 Placement into Fundamentals Courses Appeal to the Director of the Learning and Advising Center.
12 Permission to Walk (in Graduation) Appeal to the Registrar
13 Consideration of AP Scores for Credit when Submitted After the Second Semester in Residence Appeal to the Director of the Learning and Advising Center.


Attendance

All students are responsible for, and grades may be determined by, all requirements outlined by the instructor’s syllabus. This may include class attendance and participation, as well as the completion of all assignments, the reading of all required materials, the completion of laboratory assignments and/or field trips, and the taking of the required examinations.

Any students with absences due to extended illness should contact the Dean of Students office. This will not, however, override an instructor’s attendance policy. Students are required to speak with their instructors about all extended absences to learn of their academic standing in class. Students with excessive absences due to personal circumstances should contact the Dean of Students and are encouraged to contact the Counseling Center. 


Auditing a Course

A student who wishes to attend a course regularly but does not wish to receive credit for the course may request permission to audit from the Manager of Academic Operations of the college in which the course is offered. The Manager of Academic Operations will, in turn, obtain permission from the faculty member.

Students are expected to meet the requirements for auditors, which are established by the faculty member teaching the course. Following the completion of the course, the faculty member will determine whether these requirements have been satisfied, and, if so, the notation of “AU” will be posted on the transcript. Students who have been academically dismissed from the University, who have not been accepted for re-entry, may not audit courses.

Tuition and fees to audit the course are the same as those when taking the course for credit.

Students must register for an audit course the same way they would for any other. In addition, they must complete the “Request for Permission to Audit a Course” form requesting permission to audit, and submit the signed form to the Registrar before the “last day to add” (see Academic Calendar). At that time, the decision becomes final. Form available on the Registrar’s website: http://www.philau.edu/registrar/

Audit courses cannot be applied toward degree requirements.


Cancellation of Classes

Cancellation is automatic upon failure of the instructor to appear 15 minutes after the normal starting time of that class, unless notice is sent prior to that time that the instructor will be late.

Inclement Weather

In the event of inclement winter weather, a notice will be posted on www.PhilaU.edu, the University will email an announcement to the students, and KYW 1060AM will make an announcement of the snow number.

The number for cancellation of classes:

Day: 112

Evening (announced after 3 p.m.)

Main Campus: 2230

Bucks County Campus: 2751 

If classes are canceled due to inclement weather, students are responsible for checking their university email and/or Blackboard for information from their faculty advising them of any immediate impact on the students’ preparation for the next class meeting. In order to address any missed learning due to cancellation of class sessions, faculty members have several options including:

  1. Holding class through electronic means by emailing the students or posting to Blackboard class lessons, discussion forums and/or additional assignments related to class content;
  2. Holding class at a rescheduled time acceptable to all class members. If there are students who are unable to attend a rescheduled class, the faculty should make reasonable accommodations for the student(s) to make up the work.
  3. Holding class through synchronous online means.

Change of Major

Students who wish to request a Change of Major (Curriculum) must obtain the proper form from the Learning and Advising Center or the web page at www.PhilaU.edu/learning. Continuing and Professional Studies students should contact the School of Continuing and Professional Studies. Completing a Change of Major form requires multiple signatures prior to formally making the change. Please see the “change of major” form for details.

Students who request a Change of Major into the following programs: Animation, Architectural Studies, Architecture, all Engineering majors, Fashion Design, Graphic Design Communication, Health Sci/OT, Interactive Design & Media, Industrial Design, Interior Design, Landscape Architecture, Health Sci/Physician Assistant Studies and Psychology/OT, must consult with the Learning and Advising Center or upper-level college advising advocate because certain timelines, stipulations and additional signatures may be required.


Changing Catalog Year

In connection with changes in University curricula, there may be rare occasions in which students are requested to change their catalog year to gain the learning advantages offered by the new curricula.  Changes in Catalog Year are only progressive, meaning that catalog year changes may only advance to the latest or most recent year’s curricula. No students or programs may request that a catalog year be changed regressively, i.e. moving back to the curricula of previous year or years.


Course Load and Course Overload

Students enrolled in 12 to 18.5 credits per semester are considered enrolled full-time and will be billed at the comprehensive tuition rate. Students taking less than 12 credits per semester are considered part-time and will be billed at the per-credit rate. Students enrolled in more than 18.5 credits per semester are enrolled in an overload. Students enrolled in an overload will be billed the comprehensive rate plus the overload per-credit charge for all credits over 18.5.


Courses Taken Elsewhere

From time to time, matriculated students may find it necessary to take courses at another college or university. Students may also seek permission to take courses at another institution during the academic year if specific courses are not available at Philadelphia University.

Permission to take courses at another institution will be granted only if the institution is a regionally accredited institution. Courses at the other institution are determined to be equivalent to courses at Philadelphia University by the respective program director or associate dean after a faculty review of the corresponding course description. Generally, permission to take courses equivalent to Philadelphia University junior- and senior-level courses will be granted only if the other institution is a four-year college or university. Students may not take junior- and senior-level courses at a two-year or community college.

Students must fulfill their residency requirements at Philadelphia University. See “Residency Requirements.”If the student earns the equivalent grade of “C-” or higher for an approved course, Philadelphia University will grant credit for the course. Students should not take courses at other institutions on a “Credit/No Credit” or pass/fail basis, as the University will not accept such a grade toward a Philadelphia University degree. Grades earned at another college or university are NOT made part of the student’s Philadelphia University transcript; rather, the credits will be considered only for transfer credit.

It is the responsibility of the students to:

  • Secure a catalog description from the other institution and verify that the intended course will be offered.
  • Obtain a “Permission to Take Courses at Another Institution” form online at the Learning and Advising Center web site at www.PhilaU.edu/learning. The completed form must be submitted at least six weeks before courses begin at the other institution.
  • Take the form and the catalog course description(s) to the following individuals for review and approval: (1) a faculty member in the appropriate academic area to verify equivalency of the intended course; and (2) the Associate Dean for the Hallmarks Core courses equivalency, or the program director or Associate Dean for course equivalency in the major.  Submit a copy of the form to your advisor and retain a copy for your records.
  • Submit the completed form to the University Registrar. As a general rule, a student will not be permitted to take a course at another institution if the course is being offered by Philadelphia University and if, at the time the student wishes to take the course, the student is residing within 30 miles of the University. Students should not plan to take more than two courses at another institution in any term, including the summer. Students must be in good academic standing at the University and must be in residence at Philadelphia University during the semester immediate preceding the awarding of the degree.

The Registrar will send a letter to the college or university for permission to take the course(s). Copies will be supplied to the student and to the student’s advisor.

The student must make arrangements for an official transcript to be sent to the Office of the University Registrar after completion of the off-campus course work. No credit will be evaluated until that office has received an official transcript. No credits will be transferred without prior approval.


Compliance with University Regulations

By accepting registration, students agree to accept responsibility for compliance with academic requirements, residency requirements and conduct regulations.

It is recognized that, once registered, students have basic rights, but the University reserves the right to require students to withdraw at any time if they fail to live up to their responsibilities to maintain the standards of conduct and scholarship.

Due-process procedures will be followed in all violations that could result in the dismissal of a student from the University.


Computer Resources 

The Office of Information Resources (OIR) is responsible for management, operation, security and support of the information-technology environment at Philadelphia University. In accordance with established policies, all members of the Philadelphia University community are responsible for effective, efficient, ethical and acceptable use of information resources. The complete text of the University’s “Information Technology Policy” is published in the University’s Student Handbook and is available online at www.PhilaU.edu/studenthandbook.


Conduct

The University tries to minimize the number of specific regulations governing conduct, assuming that students are adults and mature enough to establish a code of conduct that will reflect well on themselves and the University. The University expects students to perform their work honestly, pay debts promptly, comply with public laws and respect the property of the University, the community and fellow students.

All individuals and organizations affiliated with the University or using the name of the University are expected to conduct their affairs in a manner reflecting credit on the University.

The University does have regulations governing certain types of conduct. These are stated in detail in the Student Handbook, which is available online at www.PhilaU.edu/studenthandbook.

A Student Conduct Committee reviews serious cases involving violations of conduct standards and regulations, including academic dishonesty. The operation of this committee is outlined in the Student Handbook.


Course-by-Appointment (CBA) 

The intended course-by-appointment must currently exist in the University catalog, i.e. course number and course name already have been created by the Registrar. All prerequisites for the existing course must have been met prior to the CBA.
 
A written proposal detailing how the existing syllabus will be modified to allow equivalent classroom experiences during the term must be attached to the required approval form. This form is obtained online at the University Registrar’s website at http://www.philau.edu/registar and, if approved, the student must submit the form to the Registrar before the “last day to add” deadline (see Academic Calendar). Further details are provided on the form.

Students may also be permitted to take CBA for an existing catalog course that anticipates low enrollment. In such cases the University Registrar lists such courses on the master schedule without indicating days or times. The assigned faculty member subsequently contacts all students who register, and a mutually convenient day and time is established. The completed form with the required signatures will be submitted to the manager of academic operations of the college in which the course is given, or the School of Continuing and Professional Studies if appropriate, and must be presented to the Registrar before the “last day to add” deadline.
 
The University reserves the right to identify courses that may not be taken by appointment regardless of scheduling conflict or anticipated date of graduation.
See “Independent Study.”


Credit/No Credit Option-Undergraduate

Students are permitted to take up to four courses during their enrollment in a bachelor’s degree program on a “Credit/No Credit” (CR/NC) basis, not counting any CR/Internship course.

Any course may be taken on this basis except COLLST-499, MATH-099, IXTA-100, WRIT-100, WRIT-101, WRIT-101G and WRIT-2XX.  Students are also encouraged to consult with their program directors to determine whether to use the CR/NC option for required major courses.

To obtain credit, students must earn a “C-” or better in the course. The grade point average will not be affected whether credit is received for the course or not, except in certain cases where the option is used to repeat a course.

Students who elect to take a course on a CR/NC basis must notify the Office of the University Registrar on the proper form by the “last day to add” (see Academic Calendar). At that time, the decision becomes final.

Please consult with your academic advisor and the Office of the University Registrar to suggest when this option is or is not an advisable choice.

See “Repeating Courses,” and “Schedule Changes”


Credit Hour

A credit hour is a measure of the amount of work represented in intended learning outcomes and verified by evidence of student achievement. A credit hour is an institutionally established equivalency that reasonably approximates not less than: (1) one hour of classroom or direct faculty instruction and a minimum of two hours of out-of-class student work each week for approximately 15 weeks for one semester hour of credit or the equivalent amount of work over a different amount of time; or, (2) at least an equivalent amount of work for other academic activities such as laboratory work, studio work, internships, or other academic work leading to the award of credit hours.

For studio and laboratory courses, the conventional suggestion is two hours of instruction and at least four hours of work outside of class each week for approximately 15 weeks represent one hour of credit.
Following is an example of notation used in course descriptions in the academic catalog to designate the hours in class per week and the credit earned:


Declaring a Major

Students at Philadelphia University registered as Undeclared are urged to declare a major after completing 30 credits. However, students are required to declare a major after completing 60 credits (30 credits in residence for transfer students). Students who are unsure about their choice of major should take advantage of majors advising at the Learning and Advising Center.


Disability Services

Philadelphia University is committed to providing qualified students with documented disabilities equal access to programs, facilities and services in accordance with the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973. The Office of Disability Services is committed to providing an environment that ensures that no student is discriminated against on the basis of his/her disability. Any student with a documented disability is eligible for services and reasonable accommodations. The office works with students regarding specific accommodations. Some accommodations may include, but are not limited to, extended time for testing, reduced distraction testing environment, electronic format textbooks, reduced course load, assistive technology, and adaptation to physical facilities. For more information, call 215.951.6830.

Further information on documentation requirements and services can be found at www.philau.edu/disabilityservices


Division Change

Students wishing to transfer to Continuing and Professional Studies to finish their degree requirements should complete a Continuing Studies Application for Admission form available at that office in The Tuttleman Center. If a student will ultimately be certified for graduation by the undergraduate division, academic advising will remain the responsibility of the day division advisor.

Continuing and Professional Studies students wishing to transfer to the undergraduate division to finish their degree requirements should complete an Application form available at the Office of Admissions.

Students who have been dismissed from the University for academic reasons must apply through the Admissions Office and must be readmitted by the Student Experience Committee before registering for additional courses at the University.

See “Academic Standing.”


Dropping Courses, Adding Courses & Schedule Changes  

Schedule changes, such as adding a course, changing a section, replacing a course or section, etc., must be made by the “last day to add” in the Academic Calendar. See Academic Calendar online. 

Undergraduate first year students need to submit a Course Withdrawal/Course Registration form to the Registrar’s Office in order to make any changes to their semester schedules. This includes changes to add, drop or withdraw from a course.

Students may drop a course with no notation on the transcript if the drop is completed before “last day to drop without ‘W’ grade” deadline on the Academic Calendar.

After the “last day to drop without W grade,” a student may withdraw from a course prior to or on the “last day to withdraw from a course” (see Academic Calendar). When a student withdraws from a course, a “W” will appear on the transcript for that course, and this will affect the student’s Academic Standing. To withdraw from a course, students must submit a signed Course Withdrawal form to the University Registrar or the School of Continuing and Professional Studies. Forms may be found online at the Registrar’s website: http://www.philau.edu/registrar.

If the student officially withdraws after the “last day to withdraw from a course,” a “WF” will appear in the transcript and affect the student’s GPA calculations and Academic Standing. If the student fails to officially withdraw from a course before the “last day to withdraw from a course,” a grade of “F” will appear on his/her transcript and affect the student’s GPA calculations and Academic Standing.

Specific deadlines for dropping special accelerated courses or summer session courses are published in the Academic Calendar by the University Registrar. These deadlines will determine the drop period for summer and all Continuing and Professional Studies sessions.

In exceptional cases a student may request special permission from the Director of the Learning and Advising Center to drop a course after the “last day to withdraw from a course” deadline. In such cases a grade of “W” will appear on the transcript for that course, and this will affect the student’s Academic Standing.

Students may not drop or withdraw from fundamentals courses.

See “Schedule Changes,” “Leave of Absence/Withdrawal Policy” and “Refund Policy.”


Double Degree/Second Baccalaureate Degree

Students who have received one baccalaureate degree from Philadelphia University and who wish to seek a second such degree in another curriculum are required to complete all the additional course requirements and fulfill a second residence requirement of a minimum of 33 credits. At least 12 credits must be in the new major. Students interested in this possibility should consult with their faculty advisor for further information.


Double Degree/Second Baccalaureate Degree (CPS)

Students who want to earn a second Bachelor degree after previously earning a Bachelor degree either at Philadelphia University or any other institution must complete all of the following requirements at Philadelphia University: General Education Core classes, Continuing Professional Studies Core classes, Major Core classes and all electives. The only requirements that may be fulfilled using previously earned Bachelor credits are credits toward the Competency requirement. Students interested in this possibility should consult the School of Continuing and Professional Studies office for further information.


Double Major

Students wishing to earn a double major must do so by completing all requirements for the “primary” major and all required courses in the “secondary” major. Only students of demonstrated ability, i.e. 3.0 cumulative GPA or higher, will be approved for double-major status.

The equivalent of at least ten (10) courses must be unique to each major. This minimum course requirement may mean that students have to take advanced electives in one program in addition to the listed core requirements in order to establish the uniqueness of each intellectual discipline and to assure the intellectual integrity of each. At least four courses (12 cr) of upper-level work must be completed in residence at Philadelphia University in each major. The same course(s) may not be used to satisfy residency requirements in both majors.

Students wishing to pursue a double major should discuss their options first with their faculty advisor and then with a faculty advisor from the “secondary” major. The double-major option must be declared/approved once a student has reached junior standing (60 cr.) and at least one calendar year prior to the student’s anticipated graduation date.

Students must submit the “Approval of Double Major” form to the Office of the University Registrar so the student’s transcript and degree audit will record completion of the two majors’ degree requirements. The form, available online from Learning and Advising, www.PhilaU.edu/learning, lists required courses for the “secondary” major. [A1] A list of required courses for the “secondary” major, approved by both advisors, must be added to the advising file for pre-certification purposes.

Students may not utilize credits allocated to an option, concentration or designated elective in the “primary” major to satisfy requirements for the “secondary” major and vice versa. Students may utilize credits allocated to a minor or to free electives in the “primary” major to satisfy requirements for the “secondary” major. Students selecting a double major will be exempt from any mandatory minor requirements that would otherwise apply.

Students completing a double major will receive one degree and one diploma. If the two completed majors bear different degree designations (e.g., BSE, BArch, BS), during the precertification process, the student will have the option to select the degree designation that will appear on the transcript and diploma.

A student with a double major may graduate upon completion of all requirements for both majors as described above, or s/he may default to a single major by submission of written notification to the Registrar’s Office and the student’s certifying officer. If a student defaults to a single-major option, the student may then graduate upon completion of all requirements for that one major but may not continue at the University for completion of the second major.

In some cases the combined requirements of the two majors will necessitate the completion of a greater total number of credits than either major taken separately, and depending on the term-to-term load, the student will most likely incur additional tuition charges according to the standard University policy for course overloads. There is no guarantee that the double major will be funded by the student’s financial aid and/or scholarships. (Students should review all approved academic plans with the Financial Aid Office to establish what courses will be funded.) Completing more than one major will not necessarily improve the chances of admission to a graduate program or increase prospects in career goals. Furthermore, individuals with more than one major can significantly reduce opportunities to explore more wide-ranging elective coursework, internships, study abroad and areas of personal interest. 


Final Examinations

Final examinations are scheduled during a one-week period at the end of each semester. Examination periods are two hours in length.

The University has a policy prohibiting the administration of any final examinations during the last “instructional” week of the semester in place of an examination during the scheduled final exam week.

No student is required to take more than three final examinations during a given day. If, because of this policy, it is necessary for a student to have any examinations rescheduled, arrangements must be made with the university registrar no later than a week in advance of the start of exam week.


Fundamentals Courses

Fundamentals of College Mathematics, MATH-099 is offered by the University. 

Placement into Fundamentals of College Mathematics is determined by SAT scores, and for Math, a self-screening trigonometry questionnaire. 

For purposes of calculating the student’s course load, this course counts as three credit hours. However, it will not count as credits toward graduation, and it may not be used to satisfy the residency requirement or for use as a free elective.

Students must complete this course within three semesters of matriculation.

Students must earn a “C” (2.00) or better to receive credit for this course. Students who earn less than a grade of “C” must repeat that course in the next semester in which it is offered. Grades in Fundamentals courses enter into the calculation of a student’s grade point average.

Students who are required to take Fundamentals of College Mathematics must pass that course before taking any other mathematics course and certain science courses.

Students may not withdraw from a Fundamentals course. The director of the Learning and Advising Center must approve any exceptions in writing.


Grade Appeal

To appeal a grade for a course, the student should first discuss the grade with the faculty for the course. If the student is not satisfied with the outcome of this discussion, the student may file a subsequent appeal with the Associate Dean of the College or the Director of Academic Services in School of Continuing and Professional Studies. In the event that the student is not satisfied with the outcome at that level, or if there is not an intermediary, an appeal may be submitted to the Executive Dean of the College or the Executive Director of the School of Continuing and Professional Studies. The Executive Dean/Director is the final appeal.


Grade Changes

All grades become part of the permanent records of the University at the end of the semester. Following this, no grades may be changed without the written approval of the faculty and associate dean of the college offering the course. Forms for change of grades may be found online on the University Registrar’s website, www.PhilaU.edu/registrar.

This in no way affects the institutional policy regarding the grade of “Incomplete.”


Grade Point Average/GRADING

The unit of credit is the semester hour.

Quality points are assigned to letter grades according to the following scale:

A

A-

B+

B

B-

C+

=

=

=

=

=

=

4.00

3.67

3.33

3.00

2.67

2.33

C

C-

D+

D

F

=

=

=

=

=

2.00

1.67

1.33

1.00

0.00


The quality points earned are computed by multiplying the numerical value of the letter grade by the number of semester credit hours for the course. The Grade Point Average (GPA) is determined by dividing the total quality points earned by the total semester credit hours attempted. A sample calculation follows:

Course Number/Name

 

Credits

 

Letter

 

Quality Point Value

 

Quality Points Earned

 

WRIT-101

Writing Seminar I

 

3

 

B

 

3.00

 

9.00

 

MATH-111

 

Calculus I

 

4

 

C+

 

2.33

 

9.32

 

TEXT-101

 

Survey of the Textile Industry

 

3

 

A-

 

3.67

 

11.01

 

ENGR-104

 

Introduction to Computing

 

3

 

F

 

0.00

 

0.00

 

CHEM-103

 

Chemistry I

 

4

 

D

 

1.00

 

4.00

 

PE-25

 

Stress Management

 

.5

 

CR

 

——

 

——

 

Grade Point Average (GPA) =
Quality Points Earned ÷ Credits Attempted = 33.33 ÷ 17 = 1.96



Grade Reports

Current students can access and print their grade reports using WebAdvisor. Grade reports are not mailed to students.


Grading System-Undergraduate

The University uses a plus/minus grading system. The passing grades for the University are “CR,” “A,” “B,” “C” and “D.” A grade of “F” signifies that the course has been failed.

Grade descriptions are listed below:

A = Excellent.

Awarded to students who demonstrate an excellent understanding of the subject matter and who have achieved outstanding results in fulfilling the course objectives.

B = Above Average.

Awarded to students who demonstrate above-average understanding of the subject matter and who show consistent achievement beyond the usual requirements of the course.

C = Average.

Awarded to students who perform at the satisfactory level and demonstrate acceptable levels of understanding of the subject matter commensurate with continued study in the next successive course.

(Note: To graduate, a student must have a cumulative grade point average of 2.00 or better.)

D = Below Average.

Awarded to students as evidence of less-than-average understanding of the subject matter and who demonstrate weak performance. It indicates insufficient preparation for students to enroll in any course reliant upon an acceptable level of understanding of the particular subject matter. A grade of “D” (1.00) represents a minimum grade necessary to receive credit for the course.

F = Failure.

Awarded to students showing poor understanding of the basic elements of the course.

I = Incomplete.

The “I” grade indicates that a student has missed some portion of required coursework because of illness or another emergency beyond his/her control. It indicates that the student, with the approval of the professor, has agreed in writing to complete the missing course requirements within an extended period of time and not to exceed the end of the 4th week counting from the last day of the end of the semester in which the course was taken..(See current Academic Calendar for the exact date.) The professor has sole authority to grant or deny such a request. Failure of the student to complete the agreed-upon work in the prescribed time frame will result in a grade of “F” for the course. To obtain an “I” grade the student must submit an Incomplete Form to the professor for approval before the due date for final grades to be submitted to the Registrar. Copies of the form are available online on the University’s Registrar’s website, www.philau.edu/registrar.  

Students who earn an “F” or “NC” grade are required to repeat the same course during the next term in which it is offered if the course is the only course that will satisfy the requirement or if they wish to have the failing grade replaced on the transcript.

See “Auditing a Course,” “Grade Point Averages,” “Credit/No Credit Option,” “Fundamentals Courses,” “Academic Internships,” “Physical Education & Service Learning” and “Repeating Courses.”


Graduation Application Procedures

Students nearing graduation must review graduation requirements with their advisor or their program’s graduation certification officer at least two semesters before they plan to graduate. Students then must apply online for graduation and submit a preliminary certification form to the Office of the University Registrar. Deadlines are April 15 for a candidate for August or December graduation, and October 15 for a candidate for May graduation. An August graduate may seek permission to walk at the May Commencement event. Instructions can be found on the Registrar’s website: www.philau.edu/registrar.


Graduation Requirements-Undergraduate

Certification for a baccalaureate degree may be processed by either the Undergraduate Program or the Continuing and Professional Studies Program, depending on where the majority of the candidate’s credits for the degree were earned. Certification for an associate degree and degree-completion programs administered through the School of Continuing and Professional Studies will be conducted by that office.

The University holds a Commencement ceremony once each year during the month of May. Students who complete all requirements for graduation by the end of the spring semester may participate in the Commencement ceremony. Degrees are awarded at the end of the semester in which all requirements are met. Students who have completed degree requirements in August or December may participate in the Commencement ceremony the following May.

To graduate, students must fulfill the University’s residency requirements, pass all required courses and have a cumulative grade point average of 2.00 or better. A candidate for graduation who earns a cumulative grade point average of 3.60-3.69 will be graduated “cum laude,” 3.7-3.79 will be graduated “magna cum laude” or “summa cum laude” if their final cumulative average is 3.80 or better. Latin Honors only apply to Bachelor’s degree candidates.

Any student who has financial obligations to the University is ineligible for graduation until such obligations have been fulfilled.

Participation in the Commencement ceremony does not necessarily represent conferral of the degree.

See “Residency Requirements.”


Graduate Courses for Undergraduate Students

Undergraduate students who have earned a minimum of 75 credits and whose cumulative grade point averages are 3.00 and better may enroll in graduate courses.  Enrolling in graduate courses provides advanced students with a substantive academic challenge.  Given the demands of graduate-level coursework, qualified students must seek the counsel and permission of their academic advisor and graduate program director prior to making the decision to enroll. Undergraduate students cannot exceed 12 graduate credits as part of their undergraduate program of study.  The graduate courses must be used to fulfill undergraduate degree requirements in order for the student to remain aid-eligible.


Honors Program

The Honors Program welcomes highly motivated students who demonstrated academic excellence in high school or in the first and second semesters at Philadelphia University.
Participants in the Honors Program enjoy advanced levels of inquiry, smaller class sizes and seminar-style instruction in Honors sections of General Education courses and special projects in the major. In many cases, Honors classes offer opportunities to take advantage of co-curricular experiences in the form of field trips, guest lectures, etc., that help interpret the course material. Honors students can opt to live in the Honors Residence Hall-- a built in peer group grounded in a shared value of academic excellence; and also enjoy extended borrowing privileges at the University library.

Honors students are required to complete six designated Honors courses: four in the Hallmarks Core and two in the major; and one experience in each of the four Honors Cornerstones: Contribute, Act, Adapt, Question. Honors course offerings are listed each semester in the University’s course schedule. Enrolled students must take the course for a letter grade. The pass/fail or CR/NC option is not available for Honors courses.

Enrollment in Honors courses is designated on the University transcript and remains part of the student’s permanent academic record. Honors Program students’ academic records are reviewed periodically to assure that participants are making acceptable progress. Students successfully completing all Honors requirements with a GPA of 3.4 or higher receive special recognition at graduation, the Honors Stole, Medallion and Certificate.

Find more information about the Honors Program in the section “University Academic Resources and Services” of the Academic Catalog.


Human Subjects Policy

Faculty, staff and students at Philadelphia University are occasionally involved in the conduct of research involving human subjects. Any research conducted under the auspices of Philadelphia University must protect the rights of human subjects and requires approval from the University’s Institutional Review Board (IRB). An IRB is a committee of peers that examines human-subjects research proposed by Philadelphia University faculty or students for ethical concerns and determines: 1) the rights and welfare of the individual or individuals involved; 2) the appropriateness of the methods used to secure informed consent; and 3) the risks and benefits of the investigation. The IRB approves, denies or recommends changes to the proposed research to assure the protection of the rights of human subjects.

The policies and procedures associated with the review and approval of research involving human subjects at Philadelphia University are established to be consistent with current federal guidelines. The complete text of the “Human Subjects Policy” is published in the University’s Student Handbook.


Independent Study (IS)

Students may earn credit through a supervised learning experience in which the student plays a significant part in determining the learning objectives and anticipated outcomes. IS provides students a unique opportunity to work closely with a faculty mentor while studying a subject of their own choice. This learning experience, however, should not duplicate material delivered within an existing course catalog. Only students who are prepared to devote considerable time and effort should undertake IS. Planning of the scope and structure of this learning experience should begin in the semester preceding enrollment, not during the term of the IS.

Before registering for the IS, students must secure the written approval of a faculty member who has agreed to supervise the work. Approval of IS can be expected if the faculty member has the time and the interest to supervise the student’s work, and if the supervisor and the student can agree in advance on a suitable subject for independent study. Faculty members may choose which applicants they wish to supervise. The decision will be determined by the faculty member’s time available, professional interests and his/her estimate of an applicant’s prospects for doing suitable work.

The student plans specific activities and goals with the help of the cooperating faculty member. S/he must then receive approval for the plans and complete the Independent Study agreement form, which is available online at the Registrar’s website, www.philau.edu/registrar. The student is responsible for bringing the completed and signed form to the University Registrar for official enrollment purposes.


Requirements for an Independent Study

(Additional requirements may exist for each college.) 

  • A student must have completed 15 credits in residence with a minimum grade point average of 2.50 prior to enrolling in independent study.
  • Registration must be completed before the “last day to add” deadline in the current Academic Calendar. (See Academic Calendar.)
  • A student may select no more than one course by independent study during a single term.
  • A maximum of four courses may be taken by independent study in a degree program.
  • A student may not select more than two IS courses under the sponsorship of the same faculty member.
  • At the end of the term, students are required to present their work to faculty and student representatives of the University.

See “Course by Appointment.”


Information Literacy

Mission: To help students become “wise information consumers” and lifelong learners by developing in them the abilities to effectively find, evaluate and apply information.

Information literacy is embedded in the curricula of each college. Students are exposed to information literacy concepts in the context of both their major and Hallmarks Core courses. Students learn how to use the information resources and technologies relevant to their lives as scholars on campus and as professionals in the field. Throughout their undergraduate careers, students gain practical experience in the critical application of data and information to various information needs and problems.

The 21st-century workplace recognizes the value of information-literate employees. Today’s technology- and knowledge-driven economy demands highly skilled workers who are adaptable, resourceful, intrinsically motivated and able to learn. Through the University’s efforts to create information-literate graduates, students engage in the same process of information problem-solving that will continue for the rest of their lives.

Information Literacy at Philadelphia University is a collaborative, campus-wide effort involving classroom faculty, librarians, the University Writing Program, technology and computing support, and University administrators. Faculty, administrators, and librarians work together to incorporate Information Literacy into programs, courses and assignments, and to assess stated Information Literacy Learning Outcomes. Librarians also support students, faculty and staff as they seek to become information-literate, lifelong learners

For more information see “Information Literacy” in Academic Programs section of the Academic Catalog.


International Students

International students should consult with the director of International and Exchange Student Programs concerning specific policies applicable to them. The director of International and Exchange Student Programs offers assistance to these students in many areas, such as providing orientation assistance, academic advising assistance and administrative liaison with governmental agencies.

All international students, including transfer students, must report to the International and Exchange Student Programs office, located in the Kanbar Student Center, to certify their registration and to provide a local address. The office is open on a walk-in basis and by appointment.


Intellectual Property and Sponsored Research

In the interest of advancing the scholarly activity of the University, promoting academic integrity and supporting both individual and institutional interests, the University has established certain intellectual property policies that cover the recognition, disclosure, publication and ownership of discoveries made in connection with the academic/research activities of the University. Students, staff and faculty are both protected and bound by these policies.

With respect to research that is sponsored by a governmental authority or other third party, the rights of students in any intellectual property that they may discover or create is governed by the terms of the specific agreement between the University and such third party.

Students must comply with all laws and the University policies applicable to intellectual property. Intellectual property includes copyrights, patents and trademarks which are further described in the University’s intellectual property policies.


Leave of Absence Policy

A leave of absence is a leave from the University with the intention of returning within two full academic semesters or a calendar year to complete coursework.

The deadline to take a leave of absence from the University without any record of courses or grades of the current semester is the same as the “last day to drop without a W grade.” (See Academic Calendar.)

If a student takes a leave of absence from the University before the “last day to withdraw from a course,” all LOA grades will be a “W” and will affect the student’s Academic Standing. If a student takes a leave of absence after the “last day to withdraw from a course” all LOA grades will be a “WF” and will affect the student’s GPA calculations and Academic Standing.

When a student takes a leave of absence during a semester, the effective date of the leave of absence will be determined when the Office of the University Registrar receives the completed leave of absence form (see University Registrar’s website for appropriate form). Students must check with the Student Accounts Office to determine their financial responsibility for tuition and other fees, such as housing and meal plans.

Any student who is in good academic standing is eligible to take a leave of absence from the University for up to one calendar year. A leave of absence allows students to re-enter the University within one calendar year from the date on which the leave was approved without the need for completing a new application.

The leave of absence also enables the student to retain degree requirements from the catalog under which they originally matriculated. Any student may, however, choose to re-enter under requirements in the current catalog. A student whose leave of absence extends beyond two full academic semesters must complete a new application to re-enter the University. Graduation requirements will be determined from the catalog in effect on the date of acceptance for re-entry by the Office of Admissions or the School of Continuing and Professional Studies.

Students who are not in good academic standing are permitted to apply for withdrawal, but not leave of absence. Under these circumstances, the Student Experience Committee must approve any application for re-entry before a student registers for any additional courses at the University. (See “Withdrawal from University.”)

For information about the financial aspects of the leave of absence policy, please refer to the “Refund Policy” included in the “Financial Information” section of the catalog.


Leave of Absence – Medical

A Medical Leave of Absence is granted to students who cannot continue enrollment due to physical or mental health problems. A Medical leave remains in force for one calendar year. If the student does not return within that time frame, s/he must re-apply to the University. The procedure for acquiring a Medical Leave of Absence is as follows:

  1. Complete the Medical Leave of Absence Form. (Students can obtain this form from the Registrar’s website: www.philau.edu/registrar.)
  2. Make an appointment with the Dean of Students Office to discuss the circumstances and implications of the leave. This includes the impact of the leave on academic progress, student accounts, financial aid, tuition insurance claims and housing (if the student lives on campus).
  3. Provide medical documentation to validate the need for the medical leave.

Students who take a medical leave before the last day to drop will not see any courses or grades on their transcripts. Those students who obtain a medical leave during the semester but prior to the “last day to withdraw from a course” will receive “W’s” on their transcripts. If the withdraw date is past, the Dean of Students may authorize “late W’s” for documented medical leaves.  

Students on medical leave must notify the Dean of Students Office 30 days prior to the beginning of the semester of their intent to return to the University. Medical documentation will be required for all students to determine if the student is healthy and ready to return to the University. Medical documentation will be on file in the Dean of Students Office.


Non-Degree Status Enrollment 

Students may apply for non-degree status and register for courses at Philadelphia University. Students with non-degree status are permitted to register for a total of 15 earned credits and thereafter must apply for matriculating status. Credits earned under non-degree status cannot be used to receive a certificate, minor, specialization/concentration or any degree without matriculating.

Contact the University Registrar’s office for more information on applying and registering as a non-degree student. Credits earned under non-degree status cannot be used to receive a certificate, minor, specialization/concentration, or any degree without matriculating.

Registration: Non-degree status students are expected to register on the published dates for registration. Fees are payable in advance or upon the registration date. Students will receive grades for all courses for which they are registered.


Overload Charges

If a full-time undergraduate student is registered for more than 18.5 credits s/he will be charged at the overload per-credit rate for all credits in excess of 18.5 in addition to the comprehensive tuition rate.


Part-Time Tuition Charges

Part-time students (taking fewer than 12 semester credit hours) are charged at the applicable per-credit rate.

Physical Education and/or Service Learning

Undergraduates may take either Physical education Courses or Service-Learning Courses for free elective credit. .

The University offers a variety of opportunities for students to earn PE credits including traditional instruction, varsity sports or the opportunity to participate in the University’s extensive intramural program.

SERVE-101 may also be taken in up to three semesters for students to earn free elective credit. Grades will be reported as either “Credit” or “No Credit.” For more information about SERVE-101 see the “Undergraduate Academic Programs” section of the Academic Catalog.
See “Attendance.”

See “Attendance.”


Placement Testing

Summer Orientation
The University administers an online placement test for placement decisions about the appropriate writing course, either WRTG 100 / WRTG-100G or WRIT 101 / WRIT-101G, for all first-time undergraduate day division students, including international students. This online placement test MUST be completed BEFORE a student comes to campus for his/her selected Summer Orientation session. Students who have earned an associate degree, who have been enrolled in another institution for thirty continuous credits, or who have earned college credit for Writing Seminar 1 are exempt from writing placement testing ONLY if their credits have been evaluated BEFORE coming to their designated Summer Orientation session. All first-time freshmen who have not completed the online test and transfer students who have NOT had their writing credits evaluated will be required to take the writing placement test during summer orientation, which will delay the receipt of their semester course rosters.

The University places first-time undergraduate day division students in mathematics courses according to math SAT scores, major (as designated in the official University acceptance letter), as well as responses to a self-screening trigonometry questionnaire. Students who have earned AP credit in mathematics will be placed in mathematics courses according to the AP Credit table listed in the “Credit for Prior Learning” section of this publication. Students who have received transfer credit in mathematics will be placed considering these credits in addition to the other stated criteria. The university will administer a math placement test to all international students who have not taken the SAT or ACT.

First-time undergraduate day division students’ verbal SAT scores will determine their placement into Introduction to Textual Analysis (ITXA-100). The University will administer a reading placement exam for international students who have not taken the SAT to determine their placement into Introduction to Textual Analysis, (ITXA-100).

See “Credit by Examination,” “Transfer Credit,” “International Students,” and “Fundamental Courses.”


Foreign Language Placement Testing

Students who plan to enroll in French, German, Italian, Japanese or Spanish and who have studied that language for more than two years in high school, or the equivalent level elsewhere, must consult with the Coordinator of the Language Program in the College of Science, Health and the Liberal Arts.

It is recommended that students who are native speakers of French, German, Italian, Japanese or Spanish enroll in a language other than their own. Students, however, do have the option of taking challenge examinations to meet this requirement. If after taking the Foreign Language Placement Examination it appears that the student has adequate preparation, the student may pay a challenge-examination fee, present the receipt to the College of Science, Health and the Liberal Arts and complete a challenge examination. Challenge examinations can be taken in French, German, Italian, Japanese or Spanish. Currently enrolled students may not take CLEP examinations for foreign language course credit. Advanced placement credits and transfer credits for appropriate foreign language courses taken at other institutions will be accepted.

See “Advanced Placement,” “Challenge Exam,” and “Transfer Credit.”


Reading and Review Days

No classes or examinations are held on these designated days prior to final examinations.  These days are reserved for final design reviews, portfolio reviews, and study for final examinations. This time allows students to synthesize their course work in preparation for final examinations.


Re-entry to the University-Undergraduate

A student who wishes to re-enter as a traditional undergraduate student must submit a Re-entry Application to the Office of Admissions. A student who wishes to re-enter as an accelerated-program student must submit a Continuing Studies Application form to the School of Continuing and Professional Studies.
Students who have enrolled at another college or university since their departure from Philadelphia University must present official transcripts from those schools directly to the Admissions Office for consideration in re-entry.

Upon receiving their re-entry letter, students must meet with the director of the Learning and Advising Center (day division students) or the director of Student Services in the School of Continuing and Professional Studies (evening students) prior to registering for class.

The Student Experience Committee will review any applications for re-entry from students who were not in good standing (less than 2.00 GPA or not met 75% of credits attempted) when they withdrew or were dismissed from Philadelphia University. During the academic year, the Committee meets only once a month, so students should allow adequate time for processing. The subcommittee will also consider applications for re-entry for the fall semester during late May, so students wishing to be evaluated during this summer meeting should submit their requests for re-admission no later than May 15. The Student Experience Committee must approve any application for re-entry before a student, not in good standing, is allowed to register for additional courses at the University. The student is placed on probation during the first term of re-entry.

See “Academic Standing".


Refund Policy

TRADITIONAL UNDERGRADUATE AND All ONLINE COURSES

Students are considered in attendance until the Registrar receives formal written notice of withdrawal.

Tuition refunds will be made to traditional undergraduate programs and all students enrolled in online courses (regardless of login status) withdrawing from the University according to the following schedule:

Before classes start 100%
First week of class 80%
Second week of class 60%
Third week of class 40%
Beginning of fourth week of class  0%


Continuing and Professional Education (CPS) and All Summer Courses

(Students enrolled in online summer courses use above policy)

Tuition charges for Continuing and Professional Studies students who withdraw from a course will be refunded on the following schedule:

Prior to the first class meeting   100%
Prior to the second class meeting 80%
Prior to the third class meeting   60%
Prior to the fourth class meeting 40%
After the fourth class meeting 0%

There is no refund after the fourth class meeting.


Repeating a Course

Students who fail a required course must repeat the same course during the next term in which it is offered if the course is the only course that will satisfy the requirement or if they wish to have the failing grade replaced in GPA on the transcript. (The original grade for the attempted course is not removed front the transcript.) 

A student will be permitted to enroll in a course for a second time without conditions, regardless of the grade earned in the course previously.

A student who has failed a course twice will be permitted to re-enroll for a course for a third time when he/she presents the University Registrar with written approval from their advisor.

A student who has passed a class twice and wishes to take it a third time for any reason will need to complete the “Repeating a Course” form and get the appropriate signatures to be allowed to enroll for the course. Appropriate forms for approval are available online on the Registrar’s webpage, http://www.philau.edu/registrar.

When a course is repeated, the original grade will remain on the transcript, but it will be removed from the calculation of the grade point average. The new grade will enter into the calculation of the grade point average, even if it is lower than the grade originally earned.

Grades of “NC” or “AUDIT” will not replace a former grade in a repeated course.

A course failed at Philadelphia University may not be repeated at another institution without prior written approval. See the “Permission to Take Courses at Another Institution” form on Learning and Advising website: http://www.philau.edu/learning.

The most recent grade earned is also the one applied to graduation requirements, even if it is lower than the original grade. Any successfully completed course can be applied to graduation requirements only once, no matter how many times it may be taken and passed.


Residency Requirements

To be eligible for graduation with a degree from Philadelphia University, a student must earn a specified minimum number of credits in residence (excluding Fundamentals courses); included in this requirement are nine semester credit hours in the Hallmarks Core Curriculum and 12 semester credit hours in the major core. If a student is pursuing a double major, another 12 semester credit hours must be completed in residence in the second major core.

To be eligible for graduation with a Bachelor of Science degree:

  • Traditional undergraduate students must earn a total of at least 60 semester credit hours in residence at Philadelphia University;
  • Continuing and Professional Studies students must earn a total of at least 33 semester credit hours in residence at Philadelphia University; and
  • Students enrolled in the B.S./Health Services Management degree-completion program must earn a total of at least 33 semester credit hours in residence at Philadelphia University.

In the case of transfer from one division to the other, the higher residency requirement will apply.
To be eligible for graduation with an Associate in Science degree (available only through the School of Continuing and Professional Studies), students must earn a total of at least 20 semester credit hours in residence at Philadelphia University.

Students who need assistance in determining eligible courses in the major core should consult the certifying officer for their major in their respective College.
Credits earned through challenge exams and Philadelphia University Study Abroad are applied toward residency requirements.
Students must be in residence during the semester immediately preceding the awarding of the degree.


Responsibility to Keep Informed

Students are ultimately responsible for their own progress toward graduation; they are expected to use the catalog as a reference handbook and to familiarize themselves with the principal policies and procedures contained in therein. The Catalog website (www.PhilaU.edu/catalog) is subject to change and will be updated. Students are responsible for monitoring the website concerning changes to policies and procedures that might affect their progress toward graduation and for regularly checking campus mailboxes and Philadelphia University email as a means of keeping informed.


Retention of Student Work

Philadelphia University is committed to providing excellent and innovative educational opportunities to its students. To help maintain quality academic offerings and to conform to professional accreditation requirements where relevant, the University and its programs regularly examine the effectiveness of the curricula, teaching, services, and programs the University provides. As Philadelphia University sees appropriate, it may retain representative examples or copies of student work from all courses. This might include papers, exams, creative works, or portfolios developed and submitted in courses or to satisfy the requirements for degree programs as well as surveys, focus group information, and reflective exercises.


Schedule Changes

Schedule changes, including changing sections, replacing courses with another course, auditing a course, independent study, course-by-appointment or changing a course from graded to credit/non-credit must be made by the “last day to add” deadline. See current Academic Calendar.


Student Records

The Family Educational Rights and Privacy Act (FERPA) is a federal law governing privacy rights in university records for students and for dependent students' parents. FERPA was passed by Congress in 1974 to provide students the ability to access and review their records and to protect the confidentiality of their records within certain guidelines. Access to the information in a student's records (including access to grades) is generally not permitted to outsiders (third parties) without the student's written consent.

I. To Whom Does FERPA Apply?
For the purposes of this policy, Philadelphia University defines “student” as any person who attends or has attended Philadelphia University.

II. To Which Records Does FERPA Apply?
Philadelphia University defines “education record” as any record in any medium maintained by Philadelphia University that is directly related to a student, EXCEPT:
1.    A personal record kept by a staff member, if it is kept in the personal possession of the individual who made the record, and information contained in the record has never been revealed or made available to any other person except the maker's temporary substitute;
2.    An employment record of an individual whose employment is not contingent on the fact that he or she is a student, provided the record is used only in relation to the individual's employment;
3.    Records maintained by the office of Student Health Services if the records are used only for the treatment of a student and made available only to those persons providing treatment;
4.    Alumni records that contain information about a student after s/he is no longer in attendance at Philadelphia University and the records do not relate to the person as a student;
5.    "Directory information." Philadelphia University designates the following items as Directory Information: student name, addresses, telephone numbers, email addresses, major and minor fields of study, credits for which a student is registered (FT or PT status), participation in officially recognized activities and sports, dates of attendance, degrees and awards received, date of graduation, most recent previous school attended, and photographs. Philadelphia University may disclose any of those items without prior written consent unless notified in writing on the form available from the registrar no later than the “last day to add” (see Academic Calendar) of the fall, winter, spring or summer terms. Such notice shall be effective only until the end of the academic year during which it is given. An online student directory listing each student's name, permanent address/phone number and local address/phone number is created each fall by the Office of the Dean of Students and the Office of Information Technology. The directory is password-protected and only available to individuals affiliated with the University.

III. How Are Students Informed About FERPA?
Students will be notified of their FERPA rights through the annual distribution of the University Academic Catalog and the Student Handbook.

IV. How Can Students Inspect Their Records?
Students may inspect and review their education records upon written request to the Office of University Registrar. The request must identify as precisely as possible the record or records he or she wishes to inspect.

The record custodian or an appropriate Philadelphia University staff member will make the needed arrangements for access as promptly as possible and notify the student of the time and place where the records can be inspected if the inspection cannot be done at the time of request. Access will be given in 45 days or fewer from the receipt of request.

When a record contains information about more than one student, the student may inspect and review only the records which relate to him/her.

V. When May the University Refuse Student Access to Records?
Philadelphia University reserves the right to refuse to permit a student to inspect the following records:
1.    The financial statement of the student's parent(s);
2.    Letters and statements of recommendation to which the student has waived his or her rights of access, or that were placed in the files before January 1, 1975;
3.    Records connected with an application to attend Philadelphia University or a component unit of Philadelphia University if that application was denied;
4.    Those records that are excluded from the FERPA definition of “education records.”

VI. When May the University Refuse to Provide Copies of Records?
Philadelphia University reserves the right to deny transcripts or copies of records not required to be made available by FERPA in any of the following situations:
1.    The student is currently attending Philadelphia University or is a former student who lives within a commuting distance of Philadelphia University;
2.    The student has an unpaid financial obligation to Philadelphia University; or
3.    There is an unresolved disciplinary action against the student.

However, even in the above situations, students will not be denied the right to inspect their records. Philadelphia University will not normally issue copies of any document if an original or source document exists elsewhere (e.g., records from other schools).

VII. Where Are Students' Education Records Kept?
The following is a list of the types of records that Philadelphia University maintains, their locations and their custodians.

Admissions Records
Location: Office of the University Registrar, Archer Hall, First Floor
Custodian of Records: University Registrar

Cumulative Academic Records
Location: Office of the University Registrar, Archer Hall, First Floor
Custodian of Records: Registrar

Athletic Records
Location: Athletics Office, Althouse Hall
Custodian of Records: Director of Athletics

Student Conduct/Disciplinary Records
Location: Office of the Dean of Students, Kanbar Campus Center, Second Floor
Custodian of Records: Dean of Students

Financial Records
Location: Business Office Archer Hall, Second Floor
Custodian of Records: Controller 

Financial Aid Records
Location: Financial Aid Office, White Corners, First Floor
Custodian of Records: Director of Financial Aid

International Student Affairs Records
Location: Office of International Education and Global Initiatives, Kanbar Campus Center, First Floor
Custodian of Records: Director of International Education and Exchange Programs 

Placement Records
Location: Career Services, Kanbar Campus Center
Custodian of Records: Director of Career Services

Note: Other student education records not indicated above are available upon specific request.

VIII. When May Students' Education Records Be Disclosed to Others?
Philadelphia University may disclose information from a student's education records only with the written consent of the student, EXCEPT:
1.    To Philadelphia University officials who have a legitimate education interest in the records. Philadelphia University officials include persons employed by Philadelphia University in supervisory, academic, research, or support staff positions; persons employed by or under contract to Philadelphia University to perform a special task, such as an attorney, auditor, or collection agent, university security unit, persons serving on the board of trustees, or a student serving in an official committee such as disciplinary or grievance committee; or students assisting another school official in performing his or her official task. A Philadelphia University official has a legitimate education interest if he or she is performing a task that is part of his/her responsibilities or contract agreement, performing a task that is related to the student's education, performing a task related to the discipline of a student, or providing a service or benefit to the student such as health care, counseling, job placement, or financial aid.;
2.    Upon request to officials of another school to which a student seeks or intends to enroll or has enrolled, although such information is usually transmitted only in response to a specific written request from the student;
3.    To certain officials of the U.S. Department of Education, the Comptroller General, and state and local education authorities in connection with certain state or federally supported education programs;
4.    In connection with a student's request for or receipt of financial aid, as necessary to determine the eligibility, amount or conditions of the financial aid, or to enforce the terms and conditions of the aid;
5.    To organizations conducting certain studies for or on behalf of Philadelphia University;
6.    To accrediting organizations to carry out their functions;
7.    To comply with a court order or a lawfully issued subpoena when specifically requests (student may not be notified);
8.    To appropriate parties in a health or safety emergency;
9.    To parents/legal guardians of an eligible student who claim the student as a dependent for income tax purposes. The University informs parents/guardians where it deems appropriate;
10.   In cases of violent crime, the results of any disciplinary proceeding conducted by the University against an accused student to the alleged victim.

A log shall be maintained in each student record to document the use of that record by individuals other than University officials. The log shall indicate the date of the request, the individual or the organization using the record, and the purpose for which it was used. The student (or parent/guardian of a dependent student) may inspect and review this log.

IX. How May a Student Make Changes to Education Records?
Students have the right to request to have records corrected or amended that they believe are inaccurate, misleading or in violation of their privacy rights. Following are the procedures for the correction of records:
1.    The student must ask the appropriate official of Philadelphia University to amend a record. In doing so, the student should identify the part of the record s/he believes should be changed and specify why s/he believes it is inaccurate, misleading or in violation of his or her privacy or other rights;
2.    Philadelphia University may comply with the request or it may decide not to comply. If it decides not to comply, Philadelphia University will notify the student of the decision and advise him/her of the right to a hearing to challenge the information believed to be inaccurate, misleading or a violation of the student's rights;
3.    Upon request, Philadelphia University will arrange for a hearing and notify the student of the date, place and time of the hearing reasonably in advance;
4.    The hearing will be conducted by a hearing officer who is a disinterested party (although he or she may be an official of the institution). The student will be afforded a full and fair opportunity to present evidence relevant to the issues raised in the original request to amend the student's education records. The student may be assisted by one or more individuals, including an attorney;
5.    Philadelphia University will prepare a written decision based solely on the evidence presented at the hearing. The decision will include a summary of the evidence presented and the reasons for the decision;
6.    If Philadelphia University decides that the challenged information is not inaccurate, misleading or in violation of the student's rights of privacy, it will notify the student that s/he has the right to place in the record a statement commenting on the challenged information and/or a statement setting forth reasons for disagreeing with the decision;
7.    The statement will be maintained as a part of the student's education records as long as the contested portion is maintained. If the student requests disclosure of the record that contains the contested portion, s/he may indicate that the files also contain the student's statement, which will then accompany any disclosure of the record;
8.    If Philadelphia University decides that the information is inaccurate, misleading or in violation of the student's rights of privacy, it will amend the record and notify the student that the record has been amended.

The provisions of this section may not be used to challenge course grades.

X. To Whom May a Student Complain if Issues Arise?
Students who believe that Philadelphia University is not complying with the requirements of the Family Educational Rights and Privacy Act or the regulations issued by the Department of Education implementing that act may file complaints in writing with:

The FERPA Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, D.C. 20202

The full text of the Family Educational Rights and Privacy Act as amended and the full text of the final regulations of the U.S. Department of Education for the implementation of the Act are available for inspection at the Office of the University Registrar.


Student Status Based on Completed Credits

Students are generally considered to be classified as freshmen during the first two semesters of full-time study in the University, or as long as they are working toward the completion of their first 30 credits toward their degree. Sophomores are generally considered to have completed more than 30 credits and to be working toward the completion of up to 60 credits toward their degree. Juniors generally fall in the range of 60 to 90 credits. Students who have completed 90 or more credits are generally classified as seniors.


Time Limit to Degree and Obsolete Credits

Undergraduate students are expected to complete all degree requirements within 10 years from the date of initial matriculation. Students who do not meet this requirement will have their coursework, including Philadelphia University credits and previously evaluated transfer credits, reviewed by the appropriate program(s) to determine the currency and appropriateness of courses toward a current degree. As a result of this evaluation, credits may be determined to be “outdated” and removed as earned credit toward the completion of degree requirements. Outdated credits will not be used in the calculation of the cumulative grade point average. Students should note that in some cases, while a particular course may still be offered, a program can determine that material covered by the course has changed substantially enough to determine that the original course is outdated. Students are eligible to take a challenge exam for any outdated courses affected by the review process described above.

Students seeking re-entry to Philadelphia University beyond two full academic semesters are subject to the graduation requirements from the catalog in effect at the time of re-entry.


Transcripts

Process for requesting a transcript can be found on the web at www.philau.edu/registrar/forms.htm

The fee for a transcript is $5 per copy, $10 for same-day copy, and $20 for an overnight copy that must be received by 10 a.m.

Please note that unofficial copies of the transcript are available to currently enrolled students through their WebAdvisor account.

Transcript Request Information

The University no longer accepts credit card payments for transcripts over the phone or via fax. Students must use the online form to pay via e-check or credit card. The University only accepts credit card payments online.

An official transcript is placed in a sealed envelope and bears the University seal and signature of the University Registrar. In order to release a transcript, the University Registrar’s Office needs to verify the identity of the student as well as receive a formal, written request bearing the signature of the student.

To request a transcript, please do one of the following options:

  • Complete the online request form, make payment online via credit card or e-check, print the transcript request email, and forward the signed and dated request to the Registrar’s office via fax at 215-951-2742 or scan and email the signed form to Transcripts@PhilaU.edu.
  • If students are paying cash (or if you would like to bring in a check) you will need to fill out the Transcript Request Form for Walk-Ins, take the payment to the Cashier’s window in the Student Account Office (1st floor of Archer Hall), and then bring the form with proof of payment back to the Registrar’s office. The University does not accept mailed payments for Transcript Requests.
  • A student with financial obligations to the University will not be issued a transcript.

See catalog “Unadjusted Indebtedness.”


Transfer Credit (Undergraduate)

Transfer Credit Policy (traditional day students)

Philadelphia University accepts Transfer Credit for college-level courses previously taken and awarded grades of C- or higher from other accredited institutions of higher learning. This means that developmental courses, even those taken at accredited institutions, will not be awarded credit by the University. Major credit is awarded only for courses for which Philadelphia University maintains a program of study or significant coursework in a subject area constituting a cluster, minor, or concentration in University curricula. Free elective credit may be awarded for courses that fit no Philadelphia University major. Credits will never be awarded for the same course twice. Prior credits completed in design studios are subject to portfolio review by a faculty member from the responsible department to determine eligibility for transfer credit. Credits completed more than 10 years previous to admission to the University, are reviewed by individual academic departments, and if still aligned with University curricula, credit is awarded. (See Time Limit to Degree and Obsolete credits) Transfer courses evaluated for credit from institutions with different credit systems, (i.e. quarters, trimesters, credit units) will, wherever possible, be equated with the University’s semester system of credit. Philadelphia University transfers credits not grades. All students begin with a new cumulative grade point average (GPA) when they matriculate at the university. Applicants should submit official transcripts to the Undergraduate Admissions office together with course syllabi as soon as possible to expedite the transfer credit process. Students applying from international universities must provide World Education Services (WES) credential evaluations to undergraduate admissions.

Philadelphia University awards limited academic credit for previous academic, military, competency testing, and learning experiences earned in some non-regionally accredited institutions and non- traditional classroom settings. Military transcripts and official scores report for AP, CLEP, DANTES, and IB exams should also be sent to the Undergraduate Admissions office. (See Credit for Prior Learning)

Admitted students will receive an evaluation of credit from the admissions office showing accepted transfer credits, excluding those that require a portfolio review. Evaluation of transfer credit is based upon a student’s major program. Only those credits which advance progress in the major they are accepted into will be harvested and applied to the curricula at Philadelphia University. Transfer evaluations may change in the case of students changing major or timely receipt of additional official transcripts and test scores. Students pursuing minors and concentrations must complete at least half of the minor or concentration in residence at Philadelphia University. Students pursuing specializations must consult with their academic advisor about how to best use transfer equivalencies to meet specialization requirements.

Students who require Portfolio Review will receive a letter from admissions explaining how to schedule a portfolio review. It is critical that students requiring portfolio review outreach as soon as possible to make an appointment for review. In order for students to receive credit for portfolio reviewed courses, students must have both the materials produced during the courses as well as an official transcript including the final grade for the course with them at the review. Design coursework accepted for free elective credit at the Portfolio Review session will be harvested only if open free elective credit slots remain to be filled on the Philadelphia University curriculum sheet. (checksheet)

It is expected that final transcripts from all previously attended institutions, all official test score reports, and materials required for portfolio review be received by Undergraduate Admissions and the reviewing department by the last day of a student’s first semester. Failure to comply with this expectation will result in student failure to make progress in their degree and/or advance to degree completion without re-taking courses previously completed at other institutions but lacking official documentation. The University will not honor receipt of final transcripts, portfolio review requests, and official test scores after the last day to ADD a course during the student’s second semester of enrollment.

Transfer credit awarded does not count toward the minimum number of credits in residence required to earn a Philadelphia University baccalaureate degree, 60 credits, nor to the minimum requirement of 12 credits in the major, 6 credits in the College Studies core, or 9 credits in the Hallmarks core.


Credit for Prior Learning (Undergraduate)

Philadelphia University awards academic credit for previous learning accomplished through academic, military, competency testing, and learning experiences resulting from non-traditional college classroom settings. It is important to note that Philadelphia University provides credits based upon the level of learning achieved during these experiences, not for simply participating in these non-traditional learning experiences. Credit for Prior Learning may be earned for achieving an appropriate level of knowledge from courses approved for credit from other institutions, Advanced Placement Tests (AP), International Baccalaureate Exams (IB), the College Level Examination Program (CLEP), military coursework accredited through ACE, DANTE’s Subject Specific Tests (DSST), Philadelphia University challenge exams, and for the School of Continuing and Professional Studies (SCPS) prior life and work experience if presented in a competency level learning portfolio.(Please see SCPS policies below)

Limits to awarding Credit for Prior Learning are described by the following:

  1.  The credit must be applicable to the student’s program of study
  2.  Credit for a course currently in progress or duplicate credit for a course already awarded through other methods will not be permitted
  3.  Prior Learning credits will not be awarded for any course failed at Philadelphia University
  4.  Credits for Prior Learning do not count toward the minimum number of credits in residence required for a Philadelphia University degree, 60 credits, nor to the minimum requirement of 12 credits in the major, and 6 credits in the College Studies core or 9 credits in the Hallmarks core.
  5.  Students may be required to provide artifacts such as design work, final papers, academic portfolios, or other evidence of achievement in order to be eligible to receive credit.
  6.  Residency requirements for the School of Continuing and Professional Studies differ. (Please see SCPS policies below)
  7.  Prior Learning Credits in the major will only be awarded for courses for which Philadelphia University maintains a program of study or significant coursework in a subject area constituting a specialization,cluster, minor, or concentration in University curricula. Free elective credits may be awarded for courses taken elsewhere that fit no Philadelphia University major.
  8.  Credit for CLEP testing taken after matriculation in the traditional day program will not be awarded. The School of Continuing and Professional Studies will consider CLEP tests taken after matriculation for credit.(Please see SCPS Policies below)

Like transfer credit equivalencies, Credit for Prior Learning means that Philadelphia University will award credit for knowledge and competency in certain areas, not grades. Credit will never be awarded for the same learning experience twice. Transcripts of Credit for Prior Learning will list credit for equivalent coursework, not a grade for that work.

Military transcripts and official score reports for AP, CLEP, and IB exams, and all ACE recommended equivalencies should be sent to the Undergraduate Admissions office. The University will not honor requests for Credit for Prior Learning if receipt of final official transcripts, portfolio review materials, and official test score notifications arrive at Admissions after the last day to ADD a course during the student’s second semester of enrollment.


AP Credits (Undergraduate)

Philadelphia University awards college credit to students who participated in the Advance Placement Program in high school and who took and achieved specific levels of learning on the Advanced Placement exams. For credit to be awarded it must be applicable to a student’s program of study. Please note that when students submit Dual Enrollment credit for an AP course on a college transcript and also scores from the AP exam, Philadelphia University will preference the dual enrollment course for awarding credit. Credit will not be awarded twice.

AP Exam Score PhilaU Equivalent Credits
Art History 4, 5 ARTH-101 OR ARTH 102 3
Biology (non-science major) 3, 4, 5 BIOL-101 3
Biology (science major) 4, 5 Free Elective 3

Chemistry (non-science major)

3, 4, 5 CHEM-101 3
Chemistry (science major) 4, 5 Free Elective 3
Chinese Language and Culture 3, 4, 5 CHINE-101 3
Comparative Government and Politics 3, 4, 5 Global Citizenship 3
Computer Science A 3, 4, 5 Free Elective 3
English Language and Composition 4, 5 WRIT-101 3
English Literature and Composition 3, 4, 5 Free Elective 3
Environmental Science 3, 4, 5 SCI-101 OR Free Elective 3
European History 3, 4, 5 Global Diversity 3
French Language and Culture 3, 4, 5 Global Diversity 3
German Language and Culture 3, 4, 5 Global Diversity 3
Human Geography 3, 4, 5 Global Diversity 3
Italian Language and Culture 3, 4, 5 Global Diversity 3
Japanese Language and Culture 3, 4, 5 JAPN-101 3

Latin

3, 4, 5 Free Elective 3
Macroeconomics 3, 4, 5 Free Elective 3
Mathematics- Calculus AB 3 MATH-102 3
Mathematics- Calculus AB 4, 5 MATH-111 4
Mathematics- Calculus BC 3 MATH-111 4
Mathematics- Calculus BC 4, 5 MATH-111 and MATH-112 4
Microeconomics 3, 4, 5 Free Elective 3
Music Theory 3, 4, 5 Free Elective 3
Physics B (non-science major) 3, 4, 5 PHYS-101 3
Physics B (science major) 3, 4, 5 PHYS-101 or Free Elective 3
Physics C: Electricity and Magnetism 4, 5 PHYS-203 3
Physics C: Electricity and Magnetism Lab 1 PHYS-203L 1
Physics C: Mechanics 4, 5 PHYS-201 3
Physics C: Mechanics Lab 1 PHYS-201L 1
Physics 1 3, 4, 5 PHYS-101 3
Physics 2 3, 4, 5 Free Elective 3
Psychology 3, 4, 5 PSYCH-101 or Free Elective 3
Research - Free Elective 3
Seminar - Free Elective 3
Spanish Language and Culture 3, 4, 5 Global Diversity 3
Statistics 3, 4, 5 STAT-201 3
Studio Art: 2D Design 4, 5 Free Elective 3
Studio Art: 3D Design 4, 5 Free Elective 3
Studio Art: Drawing 4, 5 DRAW-101 or VSDRW-101 or ADFND-103 3
United States History 3, 4, 5 DBTU-114 3
United States Government and Politics 3 DBTU-114 3
World History 3, 4, 5 Global Diversity 3


College Level Examination (CLEP) Credits (Undergraduate)

Philadelphia University awards college credits to students who take the College Level Examination Program Tests and who achieve a score of 50 on the specific area tests. Only those tests that apply to a student’s area of study will be awarded credit. Because Philadelphia University policy prohibits students from receiving credit for the same course twice, credit achieved through coursework and appearing on a college transcript, will be prioritized for credit over the same CLEP exam. Once students have matriculated in the traditional day program, no further CLEP tests may be taken and awarded credit at the University. (Please see SCPS policies below)

The testing/credits will be reviewed for credit award by admissions and the appropriate faculty.


International Baccalaureate (IB) (Undergraduate)

Philadelphia University awards college credit to students who participate in the International Baccalaureate Program in high school. In order to earn college credit at the University, students must have completed the honors level of the course with a score of at least 5.

The testing/credits will be reviewed for credit award by admissions and the appropriate faculty.


Military Experience (Undergraduate)

Philadelphia University awards college credit for documented military experience according to the American Council on Education (ACE) guidelines. For credit to be awarded they must be applicable to a student’s program of study. Credit will only be awarded in academic subjects for which Philadelphia University offers a degree program, or significant coursework in a subject area constituting a cluster, minor, or concentration. Free elective credit may be granted for courses taken that do not correspond to a major at Philadelphia University.


DANTES (DSST) Credits (Undergraduate)

Philadelphia University awards college credit for completion of DANTES Subject Standardized Tests (DSST) completed before matriculation and according to the American Council on Education (ACE) accreditation recommendations. For credit to be awarded it must be applicable to a student’s program of study. Credit will only be awarded in academic subjects for which Philadelphia University offers a degree program, or significant coursework in a subject area constituting a cluster, minor, or concentration. Free elective credit may be granted for DSST completions for courses taken that do not correspond to a major at Philadelphia University.

The testing/credits will be reviewed for credit award by admissions and the appropriate faculty.


Philadelphia University Challenge Exams (Undergraduate)

Philadelphia University will permit students to challenge a course that is part of their program of study with the advice and assistance of their academic advisor and the approval of the faculty member designated as the subject coordinator and the college manager of academic operations (MAO). . Satisfactory evidence of adequate and appropriate preparation must be presented by the student before the examination is prepared. If it appears that the student has adequate preparation, the student pays a fee, presents the receipt to the college manager of academic operations, and takes an examination. The college will send the Office of the University Registrar the receipt for the examination fee along with written notification of a passing grade for the examination. The student will not receive a grade for the course but will receive equivalency credits. Only one examination will be allowed for any one course. Students are ineligible for a challenge examination if they have previously enrolled or audited the same course at Philadelphia University. See “Financial Information.”

No credit for prior work or life experience will be offered for students enrolled in the traditional day division. The School of Continuing and Professional Studies maintains different policies for Credit for Prior Learning. (See SCPS policies for Credits for Prior Learning)


Appealing Transfer Credit and Credit for Prior Learning Decisions  (Undergraduate)

Philadelphia University provides traditional day division students with the opportunity to appeal Transfer Credit and Credit for Prior Learning decisions. The University requests that students appeal their credit awards as soon as possible and no later than the last day to ADD a course in the student’s second semester of enrollment. Steps in the appeal include:

  1.  If questioning credit awarded before the start of the semester, please contact the transfer admissions counselors
  2.  Notify academic advisor about dissatisfaction with credit award
  3.  Provide advisor with official documentation supporting students request for re-evaluation
  4.  Advisor recommends student to Learning and Advising Center
  5.  Materials sent to responsible department for review by Learning and Advising
  6.  Department/program makes final decision and notifies Learning and Advising
  7.  Decision is communicated to the student, and to the registrar if changes to the transcript need to be made.

(See below for SCPS appeal policies)


SCPS - Transfer Credit - School of Continuing & Professional Studies (SCPS)

The School of Continuing and Professional Studies at Philadelphia University (SCPS) accepts Transfer Credit for college-level courses previously taken and awarded grades of C- or higher from other regionally accredited institutions of higher learning. This means that developmental courses, even those taken at accredited institutions, will not be awarded credit by the University. Courses will be reviewed to determine equivalency to a course offered in one of the majors offered by the accelerated degree completion program of Philadelphia University. Free elective and competency credit may be awarded for courses that fit no Philadelphia University major. Credits will never be awarded for the same course twice. Credits completed more than 10 years previous to admission to the University, are reviewed, and if still aligned with University curricula, credit is awarded. Though credits more than 10 years old might not fulfill a major requirement, these credits may still be utilized in the competency and free elective sections.(See Time Limit to Degree and Obsolete credits) Philadelphia University transfers credits not grades. All students begin with a new cumulative grade point average (GPA) when they matriculate at the university. Applicants should submit official transcripts to the School of Continuing & Professional Studies office together with course syllabi as soon as possible to expedite the transfer credit process.

SCPS awards limited academic credit for previous academic, military, competency testing, paramedic, police and fire academy training and learning experiences earned in some non-regionally accredited institutions and non- traditional classroom setting. Military transcripts and official scores report for AP, CLEP, and IB exams etc., should also be sent to the School of Continuing & Professional Studies. (See Credit for Prior Learning)

Admitted students will receive an evaluation of credit from SCPS showing accepted transfer credits. Evaluation of transfer credit is based upon a student’s major program. Only those credits which are applicable to the student’s program are accepted and will be harvested and applied to the curricula at Philadelphia University. Transfer evaluations may change in the case of students changing major or timely receipt of additional official transcripts and test scores.

It is expected that final transcripts from all previously attended institutions, and all official test score reports, be received by the School of Continuing & Professional by the last day of a student’s second term. Failure to comply with this expectation may result in student’s failure to make progress in their degree and/or advance to degree completion without re-taking courses previously completed at other institutions but lacking official documentation. The University is not obligated to honor receipt of final transcripts and official test scores after the start of the student’s third term of attendance.

Transfer credit awarded does not count toward the minimum number of credits in residence required to earn a Philadelphia University baccalaureate degree, 33 credits, nor to the minimum requirement of 12 credits in the major.

The School of Continuing & Professional Studies (SCPS) awards transfer credit for classes completed at regionally accredited institutions in which students earned grades > C-. SCPS awards transfer credit on a credit-for-credit basis; a 3-semester credit hour class completed at another institution will receive the same 3 credits at Philadelphia University; a 4-semester credit hour class completed at another institution will receive the same 4 credits at Philadelphia University. SCPS follows an approved standard for converting classes completed at a quarter-hour institution into semester credits. Using this procedure, a 3-quarter hour class is equivalent to 2 semester hours, a 4-quarter hour class is equivalent to 2.67 semester hours, and a 5-quarter hour class is equivalent to 3.33 semester hours.


SCPS Credit for Prior Learning

SCPS awards academic credit for previous learning accomplished through academic, military, competency testing, and learning experiences resulting from non-traditional college classroom settings. It is important to note that Philadelphia University provides credits based upon the level of learning achieved during these experiences, not for simply participating in these non-traditional learning experiences. Credit for Prior Learning may be earned for achieving an appropriate level of knowledge from courses approved for credit from other institutions, Advanced Placement Tests (AP), International Baccalaureate Exams (IB), the College Level Examination Program (CLEP), military coursework accredited through ACE, DANTE’s Subject Specific Tests (DSST), Philadelphia University challenge exams, and for the School of Continuing and Professional Studies (SCPS) prior life and work experience if presented in a competency level learning portfolio.

Limits to awarding Credit for Prior Learning are described by the following:

  1.  The credit must be applicable to the student’s program of study
  2.  Credit for a course currently in progress or duplicate credit for a course already awarded through other methods will not be permitted
  3.  Residency requirement is 33 credits. Prior Learning credits only apply to the course competencies and free electives
  4.  Residency requirements for the School of Continuing and Professional Studies differ.
  5.  Prior Learning Credits in the major will only be awarded for courses for which Philadelphia University maintains a program of study or significant coursework in a subject area constituting a cluster, minor, or concentration in University curricula. Free elective credits may be awarded for courses taken elsewhere that fit no Philadelphia University major.
  6.  The School of Continuing and Professional Studies will consider CLEP tests taken after matriculation for credit.(Please see SCPS Policies below)

Like transfer credit equivalencies, Credit for Prior Learning means that Philadelphia University will award credit for knowledge and competency in certain areas, not grades. Credit will never be awarded for the same learning experience twice. Transcripts of Credit for Prior Learning will list credit for equivalent coursework, not a grade for that work.

Military transcripts and official score reports for AP, CLEP, and IB exams, and all ACE recommended equivalencies should be sent to the School of Continuing & Professional and should be received by the start of the student’s third term of enrollment.


SCPS - Articulation Agreements

Program-to-Program Articulation Agreements for the Associate in Arts, Associate in Science, Associate in Applied Science, Associate of Fine Arts and Associate in General Studies at:

  • Bucks County Community College
  • Camden County College
  • Community College of Philadelphia
  • Delaware County Community College
  • Mercer County Community College
  • Montgomery County Community College

and the Bachelor of Science Accelerated Degree Completion Program at Philadelphia University.


This is a program-to-program agreement between the above referenced community colleges and Philadelphia University’s School of Continuing & Professional Studies’ Accelerated Bachelor of Science Degree Completion Program. The program offers a major in one of the following ten concentrations: Behavioral and Health Services, Health Sciences, Health Services Management, Human Resource Management, Information Technology, Law Enforcement Leadership, Leadership in Emergency Services, Leadership in Homeland Security, Organizational Leadership, and Pre-MBA. This agreement facilitates the transfer of community college students who earn any associate degree at one of the above referenced colleges.

Subject to the terms of this agreement, students who complete any associate degree at one of the above referenced colleges, and have earned grades of C-or higher in their courses, are assured third year status in Philadelphia University’s Continuing & Professional Studies Accelerated degree completion program.

The following terms and conditions apply for community college graduates:

  1.  complete any associate degree program (by selecting courses as described in this agreement);
  2.  achieve a final grade point average of at least 2.00;
  3.  complete an application for admission, submit a writing sample and resume, and complete an admissions interview. Additionally, all candidates must follow registration procedures that apply to other entering students at Philadelphia University.

Students who do not earn the associate degree are not covered by this agreement. For non-graduates, Philadelphia University determines appropriate transfer of credits on a course-by-course basis and admits students on an individual basis.

Each institution will designate a representative who will coordinate the administration of the agreement.

Philadelphia University’s School of Continuing & Professional Studies will keep appropriate staff informed of this agreement and is responsible for the distribution of information about changes to this agreement.

Both institutions will encourage community college students to meet with representatives from Philadelphia University for discussion of issues related to admission and financial aid well in advance of their expected date of entry to the transfer institution.

This agreement will renew yearly unless superseded by a new agreement. Either institution may terminate this agreement at any time by written notice of at least one year in advance of the effective date of termination. Should this agreement be terminated, the termination will not apply to students already accepted to Philadelphia University under the terms of this agreement, but not yet enrolled in classes.


Philadelphia University School of Continuing and Professional Studies Accelerated Scholars Scholarship Program

Community college students who graduate with a grade point average (GPA) of 3.5 – 4.0 will be granted a scholarship of 25% per credit at Philadelphia University. Community college students who graduate with a GPA of 3.0 – 3.49 will be granted a scholarship of 20% per credit. In order to qualify for this scholarship, students must adhere to the following:

  •  graduate from one of the above listed community colleges with an associate degree
  •  apply, be accepted and enroll in Philadelphia University’s Accelerated Bachelor of Science Degree Completion Program within three years of graduation from one of the above listed community colleges
  •  maintain a GPA of at least a 3.0 while enrolled at Philadelphia University
  •  once enrolled at Philadelphia University, students are not permitted to take courses at other institutions without the written permission from the Director of Student Services in Philadelphia University’s School of Continuing and Professional Studies
  •  sign a scholarship agreement that acknowledges a clear understanding of the regulations listed above

* All scholarships will be renewed each year contingent upon the student maintaining a 3.0 GPA at Philadelphia University. Should a student’s GPA fall below a 3.0, and he/she has attempted 12 credits or more at Philadelphia University, the scholarship agreement will be deemed invalid.

For specific course equivalencies, students should consult with an academic advisor in the School of Continuing & Professional Studies.


SCPS - College Level Examination (CLEP) Credits

SCPS awards college credits to students who take the College Level Examination Program Tests and who achieve a score of 50 on the specific area tests. Because Philadelphia University policy prohibits students from receiving credit for the same course twice, credit achieved through coursework and appearing on a college transcript, will be prioritized for credit over the same CLEP exam. Once matriculated, students must consult with an academic advisor in the School of Continuing & Professional Studies to determine if CLEP exams may still be completed.

The testing/credits will be reviewed for credit award by admissions and the appropriate faculty.


SCPS - International Baccalaureate (IB)

SCPS awards college credit to students who participate in the International Baccalaureate Program in high school. In order to earn college credit at the University, students must have completed the honors level of the course with a score of at least 5.

The testing/credits will be reviewed for credit award by admissions and the appropriate faculty.


SCPS - Military Experience

SCPS awards college credit for documented military experience according to the American Council on Education (ACE) guidelines. Free elective credit may be granted for courses taken that do not correspond to a major at Philadelphia University.


SCPS - DANTES (DSST) Credits

SCPS awards college credit for completion of DANTES Subject Standardized Tests (DSST) completed before matriculation and according to the American Council on Education (ACE) accreditation recommendations. For credit to be awarded it must be applicable to a student’s program of study. Credit will only be awarded in academic subjects for which Philadelphia University offers a degree program, or significant coursework in a subject area constituting a cluster, minor, or concentration. Free elective credit may be granted for DSST completions for courses taken that do not correspond to a major at Philadelphia University.

The testing/credits will be reviewed for credit award by admissions and the appropriate faculty.


SCPS - Appealing of Transfer Credit Process

SCPS provides students enrolled in the School of Continuing & Professional Studies with the opportunity to appeal Transfer Credit and Credit for Prior Learning decisions. The University requests that students appeal their credit awards as soon as possible and no later than the last day to ADD a course in the student’s second term of enrollment. Steps in the appeal include:

  1.  If questioning credit awarded before the start of the term , please contact the School of Continuing & Professional Studies
  2.  Notify academic advisor about dissatisfaction with credit award
  3.  Provide advisor with official documentation supporting students request for re-evaluation
  4.  Materials are sent to appropriate academic representative for review
  5.  Decision is communicated to the student and to the registrar if changes to the transcript need to be made.

Unadjusted Indebtedness

No diploma, certificate, official grade report, transcript or recommendation will be granted to any person who has any unadjusted indebtedness to the University.


Withdrawal from the University 

It is absolutely essential that students follow the proper withdrawal procedure in order to be assured of an honorable dismissal from the University. Students are considered in attendance until this formal notification is completed and returned to the University Registrar.

The deadline to withdraw from the University without any record of courses or grades of the current semester is the same as the “last day to drop without a W grade.” – See Academic Calendar.

If a student withdraws from the University before the “last day to withdraw from a course,” all withdrawal grades will be a “W” and will affect Academic Standing upon return to the University. If a student withdraws after the “last day to withdraw from a course” all withdrawal grades will be a “WF” and will affect the GPA calculations and Academic Standing upon return to the University.

If students withdraw during the exam period, they will receive “WF” grades for all their courses. If an instructor has entered a grade, the grade entered by the instructor will not be changed. Please note that an “F” and “WF” grade have the same effect on the GPA and Academic Standing. The “WF” grade identifies a late withdrawal.

Students who need to leave the University after the “last day to withdraw from a course” due to serious circumstances must seek permission from the Dean of Students for late withdrawal. Students who receive permission will receive “W” grades.

Withdrawal forms are available online on the University Registrar’s website: http://www.philau.edu/registrar. To return to the University after withdrawal, see the section on “Re-entry to the University.”

See “Leave of Absence”