Financial Information

Billing questions? Contact Student Accounts Office 215.951.5988, studentaccts@PhilaU.edu.

For more information, go to www.PhilaU.edu/business.

Annual Expenses for 2010-2011
Full-Time Student

(12 to 18.5 credits per semester)

Comprehensive Fees:

Undergraduate Day 

Room*

Board*

* Cost per semester is 1/2 the annual rate

** Cost per semester is 1/3 the annual rate

Included in the above comprehensive fee is use of the Paul J. Gutman Library, The Kanbar Campus Center, The Gallagher Athletic, Recreation and Convocation Center and athletic fields; Ram Van transportation and laundry facilities; admission to all on-campus athletic events and cultural programs; and subscriptions to student publications.

Other Fees:

Full-Time Undergraduate Day

Part-Time Student

(per credit hour unless otherwise indicated)

Undergraduate Day

Undergraduate Evening

Summer Session 2010 

Deposits

An applicant to the day division should send the director of Admissions a tuition deposit of $300 after receiving a letter of acceptance. This deposit includes an orientation fee of $100. The remaining $200 will be credited to the student’s account on the first tuition billing.

All resident students are required to maintain a $250 room security deposit on account. Additionally, continuing residential students are required to make a $150 room reservation deposit during the spring semester for the following fall semester. The room reservation deposit will be credited to the student’s account on the first tuition billing for the fall semester. This $150 room reservation deposit is forfeited if the student is not in university housing in the subsequent fall semester.

A deposit to a student’s Campus Card may be made for the purchase of books and supplies at the University Bookstore, as well as for use at the vending machines, photocopiers and any dining service location. A deposit of $400 to $500 per semester is suggested. Once deposited, funds cannot be withdrawn from the Campus Card. Unused funds are credited to the student’s account at the end of the academic year.

Tuition Payment Policy

Day division students are invoiced in July and December for the next semester’s charges and electronic statements may be accessed via WebAdvisor using the QuikPAY link. In QuikPAY, students may add an Authorized Payer who will also be notified when a new statement is available. The University does not mail billing statements.

Only accepted and completed financial aid awards, including Philadelphia University Scholarships, Federal PELL Grants, Federal Supplemental Educational Opportunity Grants (SEOG), Federal Perkins Loans, PHEAA Grants, Federal Plus Loans and/or Federal Stafford Loans are included on the student’s invoice. Late applications for financial aid, unless approved prior to the billing due date, are not credited to the student’s account or accepted as payment. Any balance due, resulting from unapproved financial aid, must be paid by the billing due date. Any subsequent approval, resulting in a balance due the student, will be refunded to the student after the drop/add period.

Checks should be made payable to Philadelphia University, Attn: Student Accounts Office, 4201 Henry Avenue, Philadelphia, PA 19144-5497, with the student’s identification number clearly indicated on the face of the check. If the University receives a total of three non-sufficient funds (NSF) checks, all future payments must be made by cash, certified check or money order. Students may also use WebAdvisor to pay their account balances online by accessing the QuikPAY link. Electronic checks and credit card payments are accepted. There is no fee to pay by electronic check. Credit card payments will be assessed a 2.75% service fee. The University accepts American Express, Discover and MasterCard for tuition payment.

Philadelphia University offers a deferred payment plan through Tuition Management Services (TMS). Enrollment forms are mailed to the student’s billing address. For more information or to enroll, you may contact TMS directly at 888.356.0350 or online at www.afford.com. For further questions and information, contact the University’s Student Accounts Office by email at StudentAccounts@PhilaU.edu or by phone at 215.951.5988.

Refund Policy

A student who wants to initiate leave of absence or withdrawal procedures must obtain the Notification of Student Leave of Absence/Withdrawal form from the Learning and Advising Center. A student is considered in attendance until this formal notification is completed and returned to the Office of the University Registrar and the student has dropped their classes through WebAdvisor. Tuition charges for students who withdraw from the University will be refunded on the following basis:

Undergraduate Day and Online Courses: 

Undergraduate Evening Courses:

Online classes follow the undergraduate day refund policy regardless of log-in status. Summer classes follow the Evening refund policy. The University uses federal regulations to determine the refund of federal financial aid funds to the federal government. A copy of this federal refund calculation is available at the University’s Financial Aid Office.

Any student who withdraws or changes credit hours or room and board status after the semester begins is obligated for a full semester’s room charge. Board will be charged to the official date of withdrawal, plus an additional charge of 25 percent of the unused portion.

The effective date for calculating refunds will be the effective date indicated on the Notification of Student Leave of Absence/Withdrawal form. Failure to complete this withdrawal form results in an unofficial withdrawal. Refunds, transcripts and recommendations will be withheld by the University until this official form is received. It is also the student’s responsibility to drop their classes through WebAdvisor when they complete this form.

Students dismissed from the University or from the residence halls will receive the following refunds:

1. Tuition based on tuition refund policy above;

2. Board prorated from date of dismissal, less 25 percent of the unused portion. Student is obligated for a full semester’s room charge.

Insurance claims for medical withdrawals will be processed through the Dewar’s tuition insurance policy. Claim forms are available in the Student Accounts office. If the student waived this coverage, no refund is available for a medical withdrawal.

Absence and Sickness

Students who are absent from the University due to illness or injury, or any other reason, and who retain their place in class, are subject to full tuition, room and board charges during their absence.

Transcripts

Transcripts are not furnished to any student whose account is not paid in full. Transcripts may only be obtained through the Registrar’s Office. Transcripts must be paid for at the time they are requested in order to be processed.

Fees

A one-time, nonrefundable application fee of $40 must accompany the application for admission. This fee covers the cost of processing the prospective student’s application and is not credited to the student’s bill.

A $100 graduation fee is charged to all December, May and August graduating seniors.

A $45/semester Health Center fee is charged to all full-time day division students and international students, as well as part-time students electing health insurance coverage or who use the Health Center. A $55/semester international student fee is charged to all international students.

A $25 returned check fee is charged for any check that is returned for non-sufficient funds (NSF).

A $50 annual parking registration fee is charged to all eligible full-time day division students. A $15 annual parking registration fee is charged to all eligible part-time day division students.

The following fees will be deducted from the $250 room deposit of any resident student who cancels their contract by the date indicated below:

Returning Students

Prior to May 1, $100 of the room deposit is forfeited.

After May 1, the entire room deposit is forfeited.

New Students

Prior to May 1, the entire room deposit will be returned.

After May 1, the entire room deposit is forfeited.

Services

Included in the full-time undergraduate day comprehensive fee is use of the Paul J. Gutman Library, Kanbar Campus Center, Learning and Advising Center, The Gallagher Athletic, Recreation and Convocation Center and athletic fields; Ram Van transportation and laundry facilities; admission to all on-campus athletic events and cultural programs; access to personal counseling; and subscriptions to student publications.

The University’s Student Handbook is available at www.PhilaU.edu/studenthandbook.

Campus Card

The University offers a Campus Card program allowing students to buy meals, make photocopies, purchase supplies and books at the University Bookstore, and use the campus-wide vending machines and dining facilities. It also serves as a University photo I.D., library card and campus activity card. Depositing funds on the Campus Card can be done in person at the cashier window in Student Accounts by mail, by calling the Student Accounts Office with accepted credit card information or online through WebAdvisor. When making a payment, a student must indicate the amount of the Campus Card payment along with his/her account number. A minimum of $20 can be placed on the Campus Card and will be available in the account the next business day after receipt. A credit card deposit is available immediately. Any account balance remaining at the end of the academic year will be credited to the student’s account and refunded. A $25 charge is assessed for lost Campus Cards.

Check Cashing

Any student with a valid Campus Card may cash personal checks up to $100 per day at the Student Accounts Office cashier’s window during posted hours.

A $25 returned check fee will be charged to students who cash checks that are later returned to the University for non-sufficient funds. If a third check is returned, check-cashing privileges are revoked.

Insurance

All full-time students are required to have health insurance coverage through their family policy, an individual policy or through the University-sponsored health and accident plan. Full-time undergraduate students are billed automatically for the coverage and may waive the University-sponsored health and accident plan by completing a waiver that documents private insurance coverage at www.academichealthplans.com/philau/2010-2011 or by accessing the “Health Insurance Waiver” link via WebAdvisor under the Billing Information section. The waiver must be completed by the second Friday in September for the fall semester. Students beginning their studies in the spring semester must complete the waiver by the first Friday in February. All international students are required to present proof of health insurance at the beginning of each semester. The director of Health Services will determine if the student’s insurance is adequate for coverage in the United States. The charge will be added to your bill unless proof of insurance is provided to the Health Center before the specified date. International students may not use the online waiver option.

For more information about University requirements and the University-sponsored health insurance plan, visit on the web.