Administrative
Responsibilities for Grants and Other Funding
PRINCIPAL
INVESTIGATOR
By
initializing a sponsored project, the faculty or authorized staff member assumes
responsibilities and obligations that begin with the preparation of the proposal
and continue throughout the conduct of the project. A project is not concluded
until the final report and other grant or contract-closing documents are completed.
As
Principal Investigator/Project Director/Project Manager, the faculty or staff
member is responsible for the following:
- The project
is soundly based; its primary goal is a significant contribution to knowledge
or to the mission of the University, and the personnel involved are qualified
to perform their portions of the task;
- The budget
is adequate to accomplish the project proposed
- The necessary
time and talent are available for commitment to the proposed study and
for compliance with the terms and conditions of the grant or contract,
including those covering patents, copyrights, fiscal requirements, report
and publications
- Any requirements
for the sources of University financial support (matching funds, cost
sharing, or commitment after termination of award) are identified during
the University proposal review process
- Safety regulations
and University policies regarding research involving human subjects, scheduled
substances, etc. are followed and appropriate clearances for use have
been obtained
- Grant/contract
funds are properly expended. No funds will be used for purposes not
in accordance with University policy and regulations of the sponsor.
DEAN
OF THE SCHOOL
The
dean's approval of a proposal certifies the following:
- Compliance
with existing University and school policies
- Academic/scholarly
considerations and the professional quality of the project
- Competence
of the Principal Investigator in the project area
- Quality
of the proposal
- Financial,
facility and administrative requirements
- Justification
of any stated need for security
- Capability
of the school to provide necessary administrative support (personnel and
supplies)
- Availability
of school facilities and equipment to fulfill project needs
- Adequacy
of the budget and the determination of the school to prevent cost overruns
- Recognition
of applicable regulations and the existence of plans for appropriate action
to comply with the regulations
VICE
PRESIDENT FOR ACADEMIC AFFAIRS
When
reviewing sponsored project proposal for compliance with policies of the University
and the potential sponsor, the Vice President will give particular attention
to ensure that:
- The project
contributes to the principal objectives of the University: the education
of undergraduate and graduate students, the advancement of knowledge through
research and scholarship, the preservation and dissemination of knowledge,
the advancement and protection of the public interest and public welfare
- The project
shall be directed by University-related rather than external personnel
- Free publication
of results is assured
- The University
has administrative control and responsibility for the work and affirms
the appropriateness of a specific activity for Philadelphia University
THE
FOUNDATIONS AND GRANTS OFFICE
The
Foundations and Grants Office is responsible for:
- Educating
the university community about the grant application and management process
- Review of
all proposals to ensure compliance with instructions of sponsoring agencies
and with policies of the University
- Interaction
with sponsoring agencies in order to remain informed on programs, policies
and issues relative to grants and contract
- Assistance
for University personnel in identifying government and private funding
sources for funding research
- Collection
and dissemination of appropriate information regarding sponsored projects
OFFICE
OF THE VICE PRESIDENT FOR BUSINESS AND FINANCE
Responsibilities
of accounting operations are:
- Review final
proposal budget
- Set up accounts
for all grants and contracts
- Execute
spending of grant and contract funds
- Prepare
appropriate financial reports
- Maintain
official file for fiscal audit documentation
AUTHORIZED
UNIVERSITY REPRESENTATIVES
Persons
authorized to endorse proposal submissions and award agreements for Philadelphia
University are:
- President
- Vice President
for Academic Affairs
- Vice President
for Development and Alumni Relations