Aid Policies

Academic Progress Requirements

The University is required to establish satisfactory academic progress standards for its federal financial aid recipients in accordance with the U.S. Department of Education regulations. These standards ensure that only those recipients demonstrating satisfactory progress toward the completion of their educational programs continue to receive financial aid. 

Whether a student is considered to be making satisfactory academic progress depends on successful semester completion of courses (credit hours), cumulative grade point average (GPA) and maximum time limits to complete their course of study. Students must meet all the requirements listed below:

Semester Completion Requirement- A student must have earned hours equal to at least 75 percent of total cumulative hours attempted to remain in good standing. Students earning less than 75 percent of the hours attempted will be placed on financial aid probation.
Attempted hours are defined as the hours for which the student is enrolled and charged as of the census date of each semester. Earned hours are defined as the sum of hours for which a student has earned a grade of A, B, C, or D. Withdrawals, incompletes, audits, and failures are not earned hours. Passing grades received for pass/fail courses are considered attempted and earned hours; failing grades in pass/fail courses are considered attempted but not earned. Repeated courses are included in the calculation of attempted and earned hours.

Grade Point Average Requirements- Students must maintain a cumulative grade point average (GPA) of 2.0 or have academic standing consistent with the requirements for graduation, as determined by the University. Jefferson- East Falls Campus's academic standards are outlined in the undergraduate course catalog.

Maximum Time Limit Requirements- A student’s eligibility for financial aid will be terminated once they have attempted more than 150 percent of the normal credits (as defined in the undergraduate course catalog) required for your degree program. All attempted hours are counted, including transfer hours, whether or not financial aid was received or the course work was successfully completed.

Evaluation of Academic Progress- A financial aid recipient’s satisfactory academic progress is evaluated after each semester of the academic year. At that time, a student will either be in good standing, be placed on financial aid probation, or denied financial assistance for future enrollment periods. The student must meet all three progress requirements (completion rate, GPA, and be within the maximum time frame) to remain in good standing. Student will be notified by the Financial Aid Office, if they are placed on probation or denial status for financial aid.

Probation status- Probation status will not prevent the student from receiving financial aid. The probationary semester is meant to inform the student of potential academic problems and provide time for corrective action. If a student does not meet the satisfactory academic progress standards after the probationary period, denial status could be imposed or continued probation approved. Denial status will prevent the student from receiving any Title IV, and institutional financial assistance for future enrollment until such time as the student meets all satisfactory academic progress standards.

Appeal and Reinstatement- Students may appeal their denial status by submitting an Appeal Form to the Executive Director of Financial Aid. Appeal forms are included in the letter informing students of their denial status and should be submitted to the Financial Aid Office.

Some circumstances such as medical problems, illness, death in the family, relocation or employment changes or personal problems can be considered for an appeal. Documentation verifying the situation may be requested.
Submission of the form is required within 4 weeks of receipt of the denial letter. The Executive Director of Financial Aid at the East Falls Campus will review the appeal and contact the student via letter as soon as a decision is reached.

Students can raise their GPA and/or satisfy credit deficiencies by taking additional course work at Thomas Jefferson University  without receiving financial aid. Students can eliminate credit deficiencies, but not GPA deficiencies, by successfully completing approved course work at another institution without receiving aid at that institution. Transfer credits used to satisfy credit deficiencies cannot be credits that were earned prior to the semester in which the student incurred the deficiencies. The student must submit a copy of the academic transcript to both the financial aid and registrar’s office.

The policy does not preclude a student from enrolling in subsequent semesters. Students may have their financial aid reinstated by the Financial Aid Office once all satisfactory academic progress standards are met. It is the student’s responsibility to inform the Financial Aid Office once they have fulfilled the necessary requirements.


Grade level advancement policy for Federal Direct Loan eligibility

  • 1-29 Freshman level
  • 30-59 Sophomore level
  • 60-89 Junior level
  • 90-up Senior level
  • 120-up (for Architecture students only) 5th year

 

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Tuition Refund Policy - Philadelphia University + Thomas Jefferson University - Thomas Jefferson University

Tuition Refund Policy

Title:  Tuition Refund Policies

A. Standard Enrollment (15 weeks, 12 weeks, Accelerated and Summer)

B. Continuous Enrollment

Applicability:  Thomas Jefferson University

Note: This refund policy does not apply to winter break study abroad or other winter break short courses.

Contributors/Contributing Departments:  Office of the Provost, Finance, TJU Colleges

I. Policy Statement

A student who withdraws, is dismissed for academic reasons* or who is granted a leave of absence from the University is eligible for a tuition refund in accordance with the policy that is applicable to the corresponding academic year enrollment associated with their program.

The effective date of separation is the date on which the Office of the Dean receives a written request for withdrawal from the University or leave of absence from the student or the official date of the dismissal from the University as documented by the appropriate academic program official.

Refund calculations include cancellation of tuition that has not been charged, refund of personal funds and/or refund of Title IV federal aid as stipulated in Item IV below.

*A student who is suspended or dismissed from the University because of violation of College or University policies receives no refund by reason of such withdrawal/dismissal.

II. Scope

This policy applies to all full-time, part-time, matriculated and non-matriculated students at Thomas Jefferson University Center City, East Falls, Abington, Aria and all other locations.

III. Definitions

  1. Academic Year Enrollment: Course enrollment as detailed (in terms of starting date and final date) on the program’s academic calendar for a specific academic program.
  2. Accelerated Session/Term:  In-class or online academic term that does not exceed 8 weeks.  Accelerated Sessions/Terms does not include clinical, clerkship or other experiential learning placements.
  3. Continuous enrollment: Periods of enrollment that:
    1. Are 11 – 12 months during which student is enrolled on a modular (not semester or quarter) basis.  Modular enrollment includes accelerated sessions, clinical rotations, clerkships and other experiential learning placements; or
    2. Include both Pre-Fall and Fall terms in the Term Paid Tuition; or
    3.  Include both Spring and Summer in the Term Paid Tuition.
  4. Dismissed/Dismissal: Student is no longer enrolled based on institution’s assessment that:
    1. The student is not maintaining satisfactory academic progress;
    2. Student is in violation of an institutional community standards policy; and/or
    3. Student is in violation of program policies and/or clinical, clerkship or other experiential learning placement policies.
  5. Enrolled/Enrollment:  Student has active coursework for a specified term(s) (Registered) and the official class sessions have started and are in progress.
  6. Half-time status: Half-time status is defined as half of the minimum full-time standard for a term. For example, full-time undergraduate status is defined as a minimum enrollment of 12 credits per term; 6 credits is therefore the half-time status. Half-time enrollment status for graduate students is based on the full-time status as defined per program. Half-time status must be maintained to receive any federal aid funds.
  7. Last Day of Attendance/Otherwise ceases to be enrolled: The day the student ceases to be enrolled is the date the student stopped attending class on at least a half-time status. This definition is used for both online and onsite attendance.
  8. Leave of Absence: A leave of absence is a temporary absence from the University when intent to return is evident. Students are advised to refer to the appropriate handbook to determine all parameters related to a Leave of Absence*.
  9. Matriculated: Student has applied, been accepted and has enrolled in to a degree or certificate granting program at Thomas Jefferson University.
  10. Non-matriculated: Student has not been accepted into a degree or certificate granting program. This status is assigned if a prospective student has not applied for admission or their application is in process and the decision to accept has not been finalized. Students may be enrolled as non-matriculated.
  11. Number of days “enrolled” (heading in chart):  Number of specific days in the entire payment period for which the student was enrolled.
  12. Registered - Student has active coursework for a specified term(s).
  13. Satisfactory Academic/Scholastic Standard(s):  While enrolled the student meets all academic and community standards requirements of the University.  Students are advised to refer to the appropriate handbook to determine all parameters related to a satisfactory academic/scholastic standard(s).
  14. Suspended/Suspension:  Student’s enrollment is temporarily discontinued based on institution’s assessment that:
    1. Student is in violation of a institutional community standards policy; and/or
    2. Student is in violation of program policies and/or clinical, clerkship or other experiential learning placement policies
  15. Student may return after the suspension period if they have satisfied all stipulations referenced in the suspension decision.
  16. Term paid tuition:  A term-paid tuition is a payment for a specific period of enrollment in the University.
  17. Tuition payment:  Payment for all tuition and fees assessed to the student account for a specified term(s)
  18. Withdraw/Withdrawal from the University:  A withdrawal is when a student voluntarily removed him/herself from a college, school, or program at the University.  Students are advised to refer to the appropriate Handbook to determine all parameters relating to withdrawing from the University*.

IV. Components

A. Standard Semester or Accelerated Session Tuition Refund Policy

The following tuition refund schedule applies to:

  1. A student who is enrolled in a standard 15 week semester, 12 week, accelerated or summer session of a minimum of 5 weeks who is charged tuition separately for each term in which they are enrolled during the academic year; and
  2. Who withdraws from the University; or
  3. Is dismissed from the University for academic reasons*; 
  4. Who is granted a Leave of Absence from the University will be eligible for a refund of tuition according to the following schedule:
Percent of Refund Of Semester of Term Paid Tuition   Number of Days Enrolled
100%   0-7 calendar days
75%   8-14 calendar days
50%   15-2 calendar days
25%   22-28 calendar days
0%   29+ calendar days

A. Continuous Enrollment Tuition Refund Policy

The following tuition refund schedule applies to:

  1. A student who is enrolled
    1. Continuously for at least 11 months who is charged two tuition payments to cover the entire period of enrollment for that academic year; or
    2. In a term that includes both Pre-Fall and Fall terms in the Term Paid Tuition; or
    3. In a term that includes both Spring and Summer in the Term Paid Tuition; and
  2. Who withdraws from the University; or
  3. Is Dismissed from the University for academic reasons*; or
  4. Who is granted a Leave of Absence from the University who will be eligible for a refund of tuition according to the following schedule:
Percent of Refund of Annual
Paid Tuition  
Percent of Number of term calendar days enrolled divided by the total number of calendar days of the academic year enrollment period
100% Less than 10%
90% 10 – 19 %
80% 20 – 29%
70% 30 – 39%
60% 40 – 49%
50% 50 – 59%
40% 60 – 69%
30% 70 – 79%
20% 80 – 89%
0% 90% or more

 

Federal regulations mandate that students attending Thomas Jefferson University who are federal financial aid recipients be processed for a refund if they withdraw before the 10th week of the semester.


Financial Aid Refund Policy

Financial aid will be applied to tuition first. Any remainder must be applied to all other University charges before a refund is issued. Students who are credited with aid in excess of their tuition and other charges will be issued a refund by the Student  Accounts Office.


Office of Financial Aid Office. ph 215.951.2940
email: financialaid@jefferson.edu

Our federal school code is 013549