TITLE OF POSITION:

Alumni Relations Coordinator

STATUS:

Full-time

DEPARTMENT:

Development and Alumni Relations

QUALIFICATIONS:

The ideal candidate will have one to two years of experience in fundrasing and/or alumni relations and/or a related field (e.g., event planning).

The Alumni Relations Coordinator will conduct herself/himself in accordance with a values system that is respect-based and characterized by an adherence to the highest ethical standards and strong personal and professional integrity. 

The ideal candidate will also have exceptionally strong communication and interpersonal skills; derive deep satisfaction from working collaboratively and contributing to the overall success of the advancement team; and be adept in building and maintaining internal and external relationships.

The successful candidate will be proficient in the following Microsoft Office applications: Word; Excel and PowerPoint.  He or she must be facile in the use of various social media, including but not limited to Facebook, Twitter and LinkedIn. He or she will be trained in the use of the Unviersity's database management system and must become facile in select data-entry activities (e.g., recording interactions with alumni, as well as working within the University's online purchasing system) and the generation of automated reports.

Occasional travel required.  Occasional evening and weekend duties.  Driver's license and automobile required.  Ability to work at desk/on computer for extended periods.

EDUCATION REQUIRED:

Bachelors degree

RESPONSIBILITIES:

The Alumni Relations Coordinator reports to the Director of Alumni Relations and will help plan, develop and execute a variety of programs and activities designed to nurture connections with the alumni of the University while supporting the functions of the Office of Development and Alumni Relations.

Responsibilities:

• The coordinator is responsible for providing logistical support of all alumni events (Homecoming, President’s Downtown and NYC Receptions, etc.)
• Represents Alumni Relations on the First Five Young Alumni Committee. Maintain monthly communication while developing programs and events.
• Serves as the advisor to the Student Alumni Association. Advise, inform and guide on all matters of the organization, providing leadership opportunities to students in programs that encourage student/alumni interaction. Develop programs to help build career awareness among current students and traditions that will create affinity to the University and alumni association upon graduation.
• Develop and maintain student/alumni networking dinner (Dinner with the Rams).
• Work closely with key staff and volunteer committees to monitor the progress of event planning and implementation. Work closely with entire development team and other campus offices as required. Help organize events, special projects and programs, both on and off campus.
• Use Colleague Advancement for managing event registration. Maintain attendee lists; securing corporate sponsors; working within budget; and event recap. Help oversee all events (from set up to break down).
• Review and maintain the Alumni website. Manage alumni relations web content and develop web based communications strategies.
• Maintain alumni presence on social media sites such as Facebook, Twitter and Pinterest.
• Handle the printing, scanning and mailing of tax-receipts and Presidential acknowledgment letters.
• Answer and respond to alumni emails, mail and phone requests.
• Provide support as necessary and requested to the Development team.
• The alumni coordinator will travel and work evenings/weekends as needed.

APPLICATION PROCEDURES:

Salary is competitive and commensurate with experience. Interested candidates should email cover letter, resume, and salary requirements in confidence to develalumnijobs@PhilaU.edu.

STARTING DATE:

January 2013

POSTING DATE:

December 2012