Staff Position

Title of Position:
Assistant Registrar, East Falls Campus

Status:
Part-time, 12 months

Department:
Office of the Registrar

Qualifications:
Two-three years of experience working with student records in higher education.
Knowledge of student record system software; experience with Ellucian Colleague and Ad Astra is preferred.

Education Required:
Bachelor’s Degree.

Responsibilities:
Conducts enrollment confirmation (i.e., check-in and attendance) for all terms and parts of term; handles all processes related to mid-term and final grades for all East Falls students, including end-of-semester grade reports and Drop/Failure/Withdraw (DFW) reports for all academic areas; responsible for running end of semester Dean’s List report and distribution to academic areas; orders, quality assures and mails diplomas for three graduations for the University; is primary liaison to Career Services for all internship courses for scheduling, faculty assignments and load, student registrations and for the Simplicity software implementation; runs the faculty load reports for all terms and parts of term, interfaces with MAO’s  and Provost’s Offices for per-student payments; serves as the office’s web steward for web content, Registrar forms and course catalog (spring) under supervision of Registrar, and the academic calendar, including annual calendar creation, entry into Ellucian Colleague, printing tri-fold, web site maintenance, and liaising with HR on dates relative to payroll cycle. Serves as the office super user of Adobe Echosign for e-forms.

Special Work Schedule Requirements: Position includes occasional weeknight hours for evening office hours.

Knowledge of FERPA regulations. Excellent computer skills. Excellent organizational and oral and written communication skills. Strong commitment to customer service is essential. Exellent interpersonal skills and commitment to teamwork.

Application Procedures:
To apply, submit a letter of interest, resume and contact information for three professional references to David R. Clawson, University Office of the Registrar, Thomas (Philadelphia University + Thomas Jefferson University), 4201 Henry Ave., Philadelphia, PA 19144, or send as a single PDF file to david.clawson@jefferson.edu. Applicants must also complete the University’s Staff Employment Application.

Starting Date:
ASAP

Posting Date:
September 2017


Thomas Jefferson University and Hospitals is an Equal Opportunity Employer. Jefferson values diversity and encourages applications from individuals of diverse backgrounds, including but not limited to women, members of minority groups, LGBTQ individuals, individuals with disabilities, and veterans.