Staff Position

Title of Position:
Campus Registrar, East Falls Campus

Full-time, 12 months

Academic Affairs


Jefferson (PhilaU + TJU) seeks a Campus Registrar for the East Falls Campus.

A minimum of 5 years of progressive experience in a college/university registrar’s office.  Strong problem-solving skills and diplomatic communication style.  Experience with and a strong working knowledge of Ellucian Colleague ERP system strongly preferred.  Experience with Ellician Banner system is highly desirable. Experience with reporting solutions, e.g. Argos, CROA, is highly desirable.

Skills and Experience:
Exceptional attention to detail, self-motivation to work independently with strong sense of leadership and team building.  

Demonstrated management and organizational skills.  

Strong interpersonal and communication skills and the ability to work collaboratively with a wide range of constituencies in a diverse campus community.

Deep commitment to student success.  Supportive customer service towards faculty and their delivery of the University’s curricula. 

Education Required:
Master's Degree


The Registrar is responsible for the integrity of student academic records in accordance with state and federal guidelines.  S/he serves as the campus compliance officer for the Family Educational Rights and Privacy Act (FERPA) and related legislation and responds to FERPA and related inquiries.  

The Registrar ensures compliance with recordkeeping standards, as well as university policies and procedures, and assures that all functions of the office are performed according to standards as well as federal rules and regulations, especially pursuant to FERPA.

The Registrar works with the University’s Accreditation Liaison Officer, the designated officers in the Offices of the President and Provost, and Deans in the Colleges/Schools on issues pertaining to accreditation, state authorization for distance education programs and other compliance issues.  

The Registrar’s Office maintains curricula and incorporates new programs of study in compliance with state and federal regulations including credit hour, transfer credit policies and articulation agreements, student verification of identity for distance programs, and in concert with institutional billing and financial aid policies.  The Office maintains historical accuracy of Master Course Catalog.  To fulfill these University-wide roles, the Registrar participates as an advisory member of shared governance committees, in particular the University’s and Colleges’/School’s curriculum committees, and is a member of Provost’s Council.

The Registrar’s Office is responsible for all aspects of student records management including the coding and reporting of undergraduate and graduate student enrollment; maintains National Student Clearinghouse and other third party data systems; verification and certification of enrollment.

The Registrar’s Office calculates student academic status, produces academic probation and suspension lists and notifies impacted students; handles graduation application processing and degree conferrals.  

The Registrar’s Office prepares the academic calendar; oversees the course schedule and classroom assignments; and posts the final exam schedule.  

The Registrar’s Office manages student registration; submission, collection and posting of grades; posting of transfer credit; the degree-audit process; and the issuance of student transcripts and diplomas.  The Registrar’s Office oversees attendance tracking for purposes of Title IV and other reporting.

The Registrar’s Office block registers all new first-year and transfer students working cooperatively with Enrollment Management and the Academic Success Center.  The Registrar participates fully in New Student Orientations, which are held during the summer and in January.

The Registrar supervises staff who participate in shared governance committees, including the Student Intervention Team and Student Experience Committee.   

Members of the Registrar’s Office are super users of the Ellucian Colleague ERP’s “Student” module.  Staff performs all testing of new releases, system modifications and upgrades pertaining to “Student.”  The campus Registrar will assume a leadership role in co-directing the University-wide integration to a single student information system.

Application Procedures:
Submit cover letter and resume and contact information for three (3) professional references as separate documents.  Combine all documents into a single pdf file and send to David Clawson  Applicants must also complete the University’s Staff Employment Application.  

Starting Date:

Posting Date:
August 2017

Thomas Jefferson University and Hospitals is an Equal Opportunity Employer. Jefferson values diversity and encourages applications from individuals of diverse backgrounds, including but not limited to women, members of minority groups, LGBTQ individuals, individuals with disabilities, and veterans.