Kanbar Building Policies

These policies pertains to clubs, organizations, offices and/or departments at Philadelphia University using the Kanbar Campus Center.

AFTER - HOURS

Members of the campus community approved to be in the Kanbar Campus Center will be allowed in the facility after regularly scheduled hours. Those individuals with proper approval will also be approved to access the building through the swipe card system when the building is closed. All individuals seeking approval for after-hours access should contact the Director of the Campus Center and Student Activities in Kanbar suite 301.

The Kanbar Campus Center must be staffed when the building is in use. This includes all events, meetings and programs. All requests to use the building must go through the room reservation process. If a request requires keeping the building open later then scheduled or opening the building earlier then scheduled the request will be reviewed by the Assistant Director of Student Activities for Operations. Decisions will be based on:

  • Size of the event and cost of keeping facility open
  • Appropriateness of facility for the event
  • Ability to find proper staffing for request
  • Timing in placing the request.

ALCOHOL IN KANBAR

Use of alcohol of any kind in the Kanbar Campus Center must be noted in the Room Reservation Request in Ad Astra.

All alcohol logistics must be coordinated through Dining Services. This includes the purchase of the alcohol and coordination of bartenders. Approval for the use of alcohol by any student clubs and organizations must be approved by the Assistant Dean / Director of Student Activities and the Campus Center.

Events serving alcohol in the Kanbar Campus Center must be in a designated area that is closed off to regular building traffic and away from student traffic. In the Performance Space the room doors must be closed. Events serving alcohol in “open” areas of the building will only be allowed if that area of the building is closed off for the event or the entire building is closed for the event. That decision is made by the Assistant Dean / Director of Student Activities and the Campus Center.

If the event is attended by individuals under 21 photo ID’s must be checked by someone hosting the event and age must be verified. Those individuals of legal drinking age must be properly marked with wristbands, etc. 

Events involving students should not have an open bar and must have a controlled drinking limit (example: 1 per hour) that can be monitored by drink tickets. For events longer than 2 hours alcohol should not be served during the final hour of the event.

Security may be required for events. The decision would be made by the Kanbar Building staff, Safety and Security and the hosts. The costs of security would be at the hosts expense. Security may be required to monitor the event and/or redirect building traffic if areas are closed off.

BANNERS

Approval: All banner displays must be scheduled and approved through the Student Activities Office (Suite 301) in the Kanbar Campus Center. Each department, club, or organization is allowed to display a banner for one week.

Distribution: Kanbar Campus Center Staff will hang the banners. The banners may not be larger than 40 feet long and 60 inches wide. Any size less than that is acceptable.

Kanbar Staff will take down the banner after the reserved week is up. If the department, club, or organizations would like to keep the banner, arrangements must be made prior to the removal of the banner.

Policies: Banners are only allowed on the balcony above the Living Room in the Kanbar Campus Center. Banners may not be hung in other areas of the building.

Banners will not be approved if they:

  • Advertise or promote alcohol
  • Advertise or promote illegal substances
  • Use vulgar language
  • Show graphic sexual and/or violent content

Violations of these policies can result in a suspension of advertising privileges. Clubs and organizations in consistent violation of this policy can have their advertising privileges as well as have their recognition with SGA jeopardized.

BALLOONS

All balloons used in the Kanbar Campus Center must be secured to a fixed object and/or weighted down to the floor or table.

All balloons must be cleaned up and removed from the facility at the end of the event.

CANDLES

The use of open flame candles is prohibited in the Kanbar Campus Center. Catering sternos used by Dining Services are allowed.

DROP - OFF BOXES

Approval: All drop off boxes (examples: food and clothes drives) must be scheduled and approved through the Student Activities Office (Suite 301) in the Kanbar Campus Center. Two clear, plastic boxes will be provided for each club, organization, or department to place within the Kanbar Campus Center.

Distribution: Drop off boxes are allowed to be placed outside Mail Services (in the Green Lobby) on the second floor and by the Information Desk. Boxes are not allowed to be placed in any other area of the building.

Policies: Unapproved boxes or boxes in unapproved locations will be removed.

Boxes will not be approved if they:

  • Advertise or promote alcohol
  • Advertise or promote illegal substances
  • Use vulgar language
  • Show graphic sexual and/or violent content

Boxes will not be monitored by Kanbar Campus Center Staff. Loss or theft of items in the drop off boxes are the responsibility of the sponsoring organization. We recommend emptying the boxes each night to reduce the possibility of losing items.

Violations of these policies can result in a suspension of privileges. Clubs and organizations in consistent violation of this policy can have their advertising privileges as well as have their recognition with SGA jeopardized.

EASELS

Five easels are available for use in the Kanbar Campus Center. Request for use may be done within the Student Activities Suite or at the Welcome and Information Desk. The Bookstore Entrance, the Living Room Entrance, and the Landing in Ted’s are approved areas for posters on easels to be located. Please coordinate the use of the easels with the Assistant Director of Student Activities for Operations or the Director of Student Activities and the Campus Center.

FIREPLACE

Requests to turn the fireplace on and off must be directed to the Welcome and Information Desk and the Kanbar Campus Center Staff.

FURNITURE

All set-ups for events and programs within the Kanbar Campus Center need to be approved by the Kanbar Campus Center staff as well as Physical Plant. All work orders must be placed with Physical Plant. The movement of chairs within a specific area or room in the Kanbar Campus Center is allowed but those chairs moved must be returned to their original location before leaving. The movement of tables within a specific area or room in the Kanbar Campus Center is allowed however, a Kanbar staff member must be consulted before they are moved. The movement of furniture to other parts the building or between rooms is prohibited unless approved by a Kanbar staff member and/or by Physical Plant.

GALLERY USAGE

The Kanbar Campus Center provides 2 wall spaces (one in the Common Thread and one in “Ted’s Barista) for student or faculty work to be exhibited on. These spaces are to be reserved through the Campus Reservationist. Requestors will be provided with the Kanbar Gallery Policy, which outlines specific guidelines for usage, installation and approval.

LOST AND FOUND

The Lost and Found is located at the Welcome and Information Desk. All items are logged and kept for a period of one academic year. A lost item may be reported, and if found, the contact person will be notified to come pick up the item after signing the log. Found item owners are identified if possible and contacted to come pick up their item as soon as possible.

MEETING ROOMS

The meeting rooms in the Kanbar Campus Center, Rooms 203, 300, 302, 312, 314 and 319, are reserved through the Campus Reservationist. Set ups are fixed in these rooms, no extra tables and/or chairs should be brought into these rooms. If the meeting rooms are not in use, students are allowed to gather to study or meet.

PERFORMANCE SPACE

Audio/Visual Requests:

All A/V needs must be requested through Media Services by placing a work order. Kanbar Campus Center Staff is available for support during events as long as the proper paperwork has been filled out. A computer must be requested through Media Services if one is needed.

The following is a list of what is available for use in the Performance Space:

  • One wireless microphone (stand available)
  • One wireless lapel microphone
  • Two wired microphones (stands available)
  • Podium microphone
  • Document camera
  • Computer/projection hookup
  • DVD player
  • VHS Player
  • 5 - CD player
  • Limited capabilities to hook up mp3 or IPOD
  • Digital Audio Recorder
 

Catwalks

Only Kanbar Campus Center Staff is allowed on the catwalks.

Lights:

Performance Space lighting for events must be coordinated through the Office of Student Activities prior to the event starting time. Building Staff will be available to assist during events if the requests are made prior to the event.

Set Ups:

All set ups must be requested through Physical Plant work orders. During events, if more furniture is required, building staff is available for minor adjustments.

192 chairs are available, 12 mighty light tables, 4 vending tables, 12 round tables, 1 podium, 1 coat rack, 6 sections of staging (each 4’x8’) and 1 set of stairs, 5 easels, 2 recycling bins, 2 plastic garbage cans, 2 silver garbage cans, and 10 adjustable cocktail tables.

PHOTO ID’S

The University’s Photo ID policy can be found by clicking (here). Photo ID’s are taken anytime during the regularly scheduled hours of the Kanbar Campus Center. Please see a Kanbar staff person at the Welcome / Information Desk

POSTING / BULLETIN BOARDS

The University’s Positing Policy can be found by clicking (here). The Kanbar Campus Center has 3 general boards for posting. All material posted in the Kanbar Campus Center must be approved and hung up by Department of Student Activities in suite 301. The hanging of anything on doors, glass and walls is strictly prohibited in the building unless approval is given by the Director of the Campus Center and Student Activities or the Assistant Director of Student Activities for Operations.


ROOM RESERVATIONS

Click here for room reservation policies as they relate to the Kanbar Campus Center.

The reservation of space for the Kanbar Campus Center does not follow the same rules and procedures as laid out in Philadelphia University’s Room Reservation Policy, which can be found by clicking here.

The Kanbar Campus Center is a facility that is to be used for meetings, events and extra-curricular activities. Reservation requests for classes and/or “classroom activity” will not be considered. Requests for consecutive and/or ongoing meetings will only be considered for clubs and organizations.

Any event that is reserved in the Kanbar Campus Center when the building is closed must be approved by the Assistant Director of Student Activities Operations or the Director of Student Activities and the Campus Center. Requests made outside the schedule building hours will be assessed to see if staff is needed.

TABLE RESERVATIONS

The Kanbar Campus Center has two 6 foot tables available to be reserved by the campus community.

All table reservations must be made through the Campus Reservationist in the Kanbar Campus Center. X5346.

A Reservation Form must be completed to honor any requests. Forms can be obtained from the Campus Reservationist.

Requests are valid only when confirmed by the Campus Reservationist.

General Policies:

  • No more than 2 groups will be reserved per day.
  • One on-campus Club or Organization, One outside Vendor
  • Two on-campus Clubs or Organizations
  • Weather permitting, vending tables will be available outside on the Living Room Patio.
  • Information tables must be staffed at all times. Tables may not be left unattended.
  • Tables can be reserved for the entire day or for certain hours of the day.
  • Groups will not be booked together when vending similar items.
  • Groups are allowed to reserve up to four weeks at a time.

Any questions, concerns or feedback should be directed to the Campus Reservationist in the Kanbar Campus Center Room . x5346.

TABLE TENTS

Approval:

All table tent displays must be scheduled with and approved through the Office of Student Activities (Suite 301) in the Kanbar Campus Center. Table tents sponsored by offices or departments within Philadelphia University do not need the approval stamp from Student Activities. All table tents may be dropped off in the Student Activities Suite (for Organizations and Clubs and Outside Vendors) or at the Welcome and Information Desk (for Offices and Departments)

Distribution:

Table tents will be placed in plastic holders provided by Dining Services. There are 70 table tent holders for the building. Only that many table tents may be placed with the Kanbar Campus Center.

Kanbar Staff will ensure placement of table tents within the Kanbar Campus Center. Staff will also be responsible for removing the table tents after the scheduled time is over. Table tents will be thrown away, unless other arrangements have been made.

Layout:

Table tents must be pre-cut when given to the Kanbar Campus Center Staff for distribution. Panels measuring 4 inches (width) by 5½ inches (height) are preferred for each plastic holder although the height can measure up to 6 inches.



Policies:

If more than one group wishes to display table tents during the same week, arrangements can be made. Each group will receive one side of the holders.

Table tents will not be approved if they:

  • Advertise or promote alcohol
  • Advertise or promote illegal substances
  • Use vulgar language
  • Show graphic sexual and/or violent content

TV SCREENS / SLIDES


TV screens throughout the Kanbar Campus Center are primary advertising space. The ads on the screens will be limited, and available only on a first come, first serve basis. Ads must be sponsored by a University department or registered student organization. Ads may not advertise or promote alcohol, illegal substances, use vulgar language or show graphic sexual and/or violent content.

 

Ads must be saved as a jpeg file. The appropriate layout size for the TV screens is 16:9 or 1152 pixels wide by 648 pixels high.

 

Completed ads may be submitted by email to reservations@philau.edu to be reviewed by a member of the Student Activities office. All ads are subject to denial or removal by the Kanbar Staff. Once the ad is approved, it will run for up to two weeks prior to the event. Questions can be directed to the Campus Reservationist at reservations@philau.edu.

 

The TV in Ted’s will be primarily used for cable TV. If a patron wishes to change the channel, requests can be made at the Welcome and Information Desk. Excessive channel changing will not be tolerated.



VENDING REIMBURSEMENT

Vending refunds include lost monies in ALL vending machines and change machines.

All vending refunds will be reimbursed through the Kanbar Campus Center Welcome and Information Desk. Reimbursement for any of the laundry facilities should be directed to Residence Life.

Reimbursement requests should be directed to the Campus Reservationist or the Kanbar Campus Center Building Manager on duty. If neither is available, a Vending Reimbursement slip can be filled out and the requestor will be contacted when it is ready for pick-up.

A Vending Reimbursement Slip must be completed before refunds are distributed.