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Financial Policies

Financial Responsibility

An individual's registration as a Philadelphia University student constitutes his or her agreement to make timely payment of all amounts due. Philadelphia University uses electronic means (email and the Internet) as a primary method of communication and of providing billing, payment, and enrollment services. Signatures or acknowledgments provided by the student electronically to Philadelphia University via Philadelphia University systems and/or @students.PhilaU.edu or @PhilaU.edu email are valid and legally binding. Additionally, by accepting Philadelphia University's offer of admission and enrolling in classes, each student accepts responsibility for paying all debts to the University, including tuition and fees, for which he or she is liable. Details of the University’s billing policies are outlined in the Annual Expense brochure.

Deposits

Undergraduate Admissions

University applicants must send the director of Admissions a non-refundable tuition deposit of $300 after receiving a letter of acceptance.  This deposit includes an orientation fee of $150, with the remaining $150 credited to the student's account on the first tuition billing.

Residence Halls

All resident students are required to maintain a $250 security deposit on account.

University Bookstore

A deposit may be made for a student's purchase of books and supplies at the University Bookstore.  A deposit of $400 to $500 per semester is suggested.  Unused funds are returned at the end of the academic year.  Students should refer to the Campus Card brochure for further information.

Tuition Billing

Philadelphia University does not issue paper billing statements. All billing is available online in QuikPAY which is assessable in WebAdvisor. To access and/or manage a student's financial account, a parent must be designated by a student as an Authorized Payer in the QuikPAY system. For annual tuition and fee costs please refer to the Annual Expense brochures posted on the Student Accounts webpage.

Students are e-billed in July and December for the next semester's charges.  Only accepted and completed financial aid (including Philadelphia University Grants and Scholarships; Federal PELL Grants; Federal Supplemental Educational Opportunity Grants (SEOG); Federal Perkins Loans; PHEAA Grants; Federal PLUS Loans and/or Federal Stafford Loans) are included on your invoice.  Late applications for financial aid, unless approved prior to the semester billing due date, are not credited to your account or accepted as payment.  Any balance due (including that resulting from unapproved financial aid) must be paid by the billing due date.  Any subsequent financial aid approval, when credited to your account, will be refunded. Please refer to the student accounts website for tuition dates.

The Federal Family Educational Rights and Privacy Act (FERPA) protects college students' education records including financial records. As such, parents do not have automatic access to their student's financial accounts. In order for parents to receive student financial information in person, by phone, or via email, the student must complete a FERPA Financial Release form naming the parent as someone the University is authorized to share financial information with.

Payment Methods

  • e-Check is the most convenient payment option. Simply provide the routing and account number from your paper check and the amount you wish to pay. e-Checks allow you to pay online through QuikPAY®.
  • e-Check lets you pay eBills from a regular checking account or savings account, provided your bank participates in the Automated Clearinghouse Network (ACH). There is no additional charge to pay by e-Check.
  • Credit card payments are also accepted online via QuikPAY. American Express, Discover and MasterCard are accepted. A 2.75% service fee will be charged for credit card payments.
  • Philadelphia University offers a deferred payment plan through Tuition Management Systems (TMS). Enrollment forms are mailed to the student's billing address in the spring and summer.  For additional information about this plan, students should contact TMS at www.afford.com or 1-800-722-4867.

Please visit www.philau.edu/studentaccounts for additional information.

Health Insurance

  • All full-time day undergraduate students, graduate students in health sciences programs within the College of Science, Health and the Liberal Arts, accelerated students in the Occupational Therapy Assistant program and all international students are required to be covered by a medical insurance policy either through his or her family or by insurance offered through the University. Students in the aforementioned programs are billed automatically for the annual policy.
  • Students who have private coverage may waive the University policy by completing the online waiver in Web Advisor by the second Friday in September (annually). Students who begin their studies in the Spring semester must complete the waiver by the first Friday in February.
  • All international students must provide documentation of an annual health insurance plan directly to the Student Health Center by September 13, 2014. Students beginning their studies in the spring semester must submit their insurance information by February 7, 2015. International students may not use the online waiver option.  The director of Health Services will determine if the student’s insurance is adequate for coverage in the United States and qualifies from a waiver of the University-sponsored plan.
  • Part-time undergraduate students enrolled in at least six credits and part-time graduate students enrolled in at least three credits may opt to enroll in the University-sponsored health and accident plan by contacting the Student Accounts Office at studentaccounts@philau.edu during open enrollment or by completing a Qualifying Event form within 30 days the loss of coverage from another health insurance plan. Open enrollment for the fall semester ends the second Friday in September and open enrollment for the spring semester ends the first Friday in February.

 

Undergraduate - Day & Evening Students

Leave of absence/withdrawal

Undergraduate students must complete either the Withdrawal form or the Leave of Absence form. These forms are available from the Registrar’s Office or online at www.philau.edu/Registrar/forms.  Continuing Studies students should contact the School of Continuing and Professional Studies concerning any changes in their enrollment status. 

A student is considered in attendance until one of these forms is completed and returned to the Registrar’s Office and the student has been withdrawn from all of their classes. Students cannot drop all of their classes on WebAdvisor. Students should contact the Registrar’s Office to confirm all courses have been withdrawn and their Withdrawal/Leave of Absence has been processed. Students are encouraged to follow up with the Student Accounts and Financial Aid offices to discuss the financial implications. 

Federal regulations mandate a stipulated financial aid refund calculation for any student receiving any form of federal financial aid, upon withdrawal from the University.  A copy of this refund calculation is available at the Office of Financial Aid.  Tuition charges are refunded on the following basis:

Before first class meeting 100%

Before second class meeting 80%

Before third class meeting 60%

Before fourth class meeting 40%

After fourth class meeting 0%

During summer sessions, the University refunds 100 percent for courses dropped prior to the first class meeting, 80 percent prior to the second class meeting, 60 percent prior to the third class meeting, 40 percent prior to the fourth class meeting and no refund thereafter.

Any student who withdraws, changes credit hours or room and board status after the semester begins is obligated for a full semester's room charge.  Board will be charged to the official date of withdrawal, plus an additional charge of 25 percent of the unused portion.

The date for calculating refunds will be the effective date indicated on the appropriate form. Failure to complete this withdrawal form results in an unofficial withdrawal.  Refunds, transcripts, and recommendations will be withheld by the University until this official form is received (see also Leave of Absence/ Withdrawal Policy).

Tuition Insurance for Medical Leave:

Philadelphia University has contracted with A.W.G. Dewar to provide our undergraduate students with tuition insurance. Full-time day students are billed a flat rate per semester for the plan which insures each student’s comprehensive tuition and fee charges (and housing and meal plan for on-campus students). Part time students are billed for tuition insurance on a per credit basis and the coverage insures the student’s tuition charges only. A tuition insurance claim may be filed in the event that a student must withdraw from the University due to a serious illness or accident after the published tuition refund deadlines.

Students may opt to waive this coverage via WebAdvisor. The waiver is good for the academic year and  will need to be renewed annually. Waivers for the 2013-2014 academic year, including the 2013 summer semesters, may be completed after April 15th. Students who waived for the 2013-2014 academic year will need to complete the waiver again after April 15th to waive for the 2013-2014 academic year. Students who opt to waive the tuition insurance coverage will be responsible for billed expenses if they require a medical withdrawal after the published tuition refund dates. The annual tuition insurance waiver deadlines are the second Friday in September to waive the annual coverage and the first Friday in February to waive the spring coverage.

Insurance claims for medical withdrawals will be processed through the Dewar's tuition insurance policy. Claim forms are available in the Student Accounts Office. If the student waived this coverage, no refund is available for medical withdrawal.

Absence Due to Illness

Undergraduate students who are absent from the University due to illness or any other reason and who retain their place in class are subject to full tuition, and room and board charges during their absence.

Dismissal

Undergraduate students dismissed from the University or from the residence halls will receive the following refunds:

  1. Tuition based on the University's refund schedule above;
  2. Board prorated from date of dismissal, less 25 percent of the unused portion;
  3. Students are obligated for a full semester's room charge.

 

Transcripts

Transcripts are not furnished to any student whose account is not paid in full. Transcripts are obtained through the Registrar's Office. Transcripts must be paid for at the time they are requested in order to be processed.

Transcript Fee $5/copy

Same Day Transcript Fee $10/copy

Overnight Transcript Fee $20/copy

 

Room Deposits

The following fees will be deducted from the $250 room security deposit of any resident student who cancels their contract, by the date indicted below:

Returning Students

Prior to May 1

$100 of their room deposit is forfeited. After May 1

The entire room deposit is forfeited.

New Students

Prior to May 1

The entire room deposit will be returned. After May 1

The entire room deposit is forfeited.

Fees

Late Fee

Day students: A late fee of $135.00 will be charged to the account if the balance is not paid by the due date.

Evening Students: A $25 per month late fee will be assessed to accounts not paid by the due date.

Returned Checks

A $25 returned check fee is charged for any check/e-Check that is returned for non- sufficient funds (NSF). This includes checks cashed by students at the Cashier's Office. Upon a third returned check, check-cashing privileges are revoked.

Graduation

A $100 graduation fee will be charged to all December, May and August graduates.

General Fee

A $300 per semester general fee is charged to all full-time undergraduate students. The general fee is used for the maintenance and enhancement of student services. Services include, but are not limited to, transportation services, student activities and services, recreational and intramural sports, technology support, health center services, fitness center access and services, and residence hall laundry services.

Outstanding Indebtedness

No diploma, certificate, transcript, letter of honorable dismissal or recommendation will be granted to any person who has any outstanding balance owed to the University.

Graduate Students

Leave of Absence/Withdrawal

Graduate students must complete either the Withdrawal form or the Leave of Absence form. These forms are available from the Registrar’s Office or online at www.philau.edu/Registrar/forms.. A student is considered in attendance until one of these forms is completed and returned to the Registrar’s Office and the student has been withdrawn from all of their classes. Students cannot drop all of their classes on WebAdvisor. Students should contact the Registrar’s Office to confirm all courses have been withdrawn and their Withdrawal/Leave of Absence has been processed. Students are encouraged to follow up with the Student Accounts and Financial Aid offices to discuss the financial implications.  Federal regulations mandate that a stipulated refund calculation be used for any student receiving any form of federal financial aid, upon withdrawal from the University. copy of this refund calculation is available at no charge from the University's Financial AidOffice.  Tuition charges will be refunded on the following basis:

Before first class meeting 100%

Before second class meeting 80%

Before third class meeting 60%

Before fourth class meeting 40%

After fourth class meeting 0%

 

The effective date for calculating refunds will be the date indicated on the student's form Failure to complete the appropriate form will results in an unofficial withdrawal. Refunds, transcripts and recommendations will be withheld by the University until the appropriate form is received.

Dismissal

Graduate students dismissed from the University receive tuition refunds based on the above refund schedule.

Tuition Insurance for Medical Leave

Philadelphia University has contracted with A.W.G. Dewar to provide students with tuition insurance. Graduate students are billed for tuition insurance on a per credit basis and the coverage insures the student’s tuition charges only. The per credit cost for the 2013-2014 academic year is $3.60. Physician Assistant students will be billed a flat rate per semester. The rate for the 2012-2013 academic year is $54 per semester.

A tuition insurance claim may be filed in the event that a student must withdraw from the University due to a serious illness or accident after the published tuition refund deadlines. Plan details are available at: www.collegerefund.com/philau/. Claim forms for the tuition insurance are available in the Student Accounts Office.

Students may opt to waive this coverage via WebAdvisor. The waiver is good for the academic year and will need to be renewed annually. Waivers for the 2014-2015 academic year, including the 2014 summer semesters, may be completed after April 15th. Students who waived for the 2013-2014 academic year will need to complete the waiver again after April 15th to waive for the 2014-2015 academic year. Students who opt to waive the tuition insurance coverage will be responsible for billed expenses if they require a medical withdrawal after the published tuition refund dates. The annual tuition insurance waiver deadlines are the first Friday in September annually or for students beginning in the spring term, the second Friday in February.

Insurance claims for medical withdrawals will be processed through the Dewar's tuition insurance policy. Claim forms are available in the Student Accounts Office. If the student waived this coverage, no refund is available for medical withdrawal.

Absence Due to Illness

Graduate students who are absent from the University due to illness or any other reason and who retain their place in class are subject to full tuition during their absence. 

Transcripts

Transcripts are not furnished to any student whose account is not paid in full. Transcripts are obtained through the Registrar's Office. Transcripts must be paid for at the time they are requested in order to be processed.

Transcript Fee $5/copy

Same Day Transcript Fee $10/copy

Overnight Transcript Fee $20/copy

 

Fees

 

Late Fee

A $25.00 per month late fee will be assessed to accounts not paid by due date.

Returned checks

A $25 returned check fee is charged for any check/e-Check that is returned for non-sufficient funds (NSF).  This includes checks cashed by students at the Cashier's Office.  Upon a third returned check, check-cashing privileges are revoked.

Graduation

A $100 graduation fee will be charged to all December, May and August graduates.

Outstanding Indebtedness

No diploma, certificate, transcript, letter of honorable dismissal or recommendation will be granted to any person who has any unadjusted indebtedness to the University.

 

Please visit www.philau.edu/studentaccounts for additional information.