Use of Electronic and Recording Devices

SCOPE

These guidelines apply to any electronic or other recording devise, including but not limited to cellular telephones, digital cameras, stand-alone video cameras, Internet accessible webcams, video recorders, audio recorders, and software designed to monitor computer use by a specific user.

EXISTING POLICIES AND PRACTICES

Use of these devices and application of these guidelines must comply with existing University policies and practices, including but not limited to University Sexual Harassment Policy, Student Code of

Conduct, and other applicable policies and laws.

ACCEPTABLE USES

Use of electronic recording devices to facilitate specific instructional and administrative services is permitted based on established polices and practices. Such uses include but are not limited to, campus publications and broadcast facilities, athletic programs and theatrical products, etc.

Specific University venues or events may have additional guidelines for use of electronic devices. Absent approved policies, standards, guidelines and procedures to the contrary for such authorized services, the guidelines below should be followed.

EXPECTATION OF PRIVACY

Taking photos or making audio or video recordings without permission in any context in which the person has a reasonable expectation of privacy is prohibited. Such physical areas on campus include but are not limited to residence hall rooms, private offices, restrooms, changing rooms, labs, classrooms, and conference rooms. In such areas, written permission must be granted by all persons being photographed or recorded.

In a situation in which it is not acceptable to take a picture or recording, it is also not acceptable to publish it. Transmission on the Internet constitutes publication. Additionally, remember that all images transmitted are subject to all applicable policies and laws, including copyright, just like any other digital document.

The use of electronic devises to transmit or record images or conversations, or to monitor computer use, without explicit permission and acknowledgement of all parties is prohibited. Exceptions for law enforcement or other purposes may be granted. Any other exceptions must comply with applicable policies and laws and be approved by the Dean of Students.

USE IN CLASSROOMS, EXAMS AND MEETINGS

During classes, exams or regular business meetings, electronic communication devices (e.g., cell phones, papers, etc.) should either be turned off or operated in silent mode and should never be answered in class. Exceptions may be made in an emergency or other unusual circumstance. Where feasible, arrangements should be made in advance with the instructor or meeting sponsor. It is up to the instructor, sponsor or leader to inform participants regarding specific prohibitions or allowances prior to the start of the class or meeting.

Electronic devises may be used to record a lecture, presentation, interview or similar activity with prior permission of the individual being recorded. This permission does not extend to others who may be present. Verbal permission may be sufficient for recording within a class or meeting for personal use. However, written permission must be obtained prior to recording or transmitting someone’s image or speech over the airwaves, in public, on the web, as part of a class assignment or any University sponsored activity or program.