Residence Life Policies

I.  Housing Application and Agreement

The Housing Application & Agreement is a legally binding agreement obligating the student for the full academic year. Residents are expected to read the entire document prior to signing.

As with any lease, students released from the Agreement under limited, highly exceptional circumstances. Other exceptions for release are stipulated in the Agreement, including graduation or withdrawal from the University. Students under 18 years of age at the time of signing must have a legal guardian co-sign. Students desiring to be released from the Housing Application & Agreement must write a letter of appeal to the Dean of Students. Students should refer to the Housing Application & Agreement for the specific terms of the Agreement.

 

II.  Thanksgiving, Winter, and Spring Break Procedures

All residence halls close during University break periods as outlined in the Housing Application & Agreement and the Academic Calendar. The Office of Residence Life offers limited spaces for students who apply for Spring Break and Thanksgiving Break housing. Students must live more than three hours away in order to be eligible and must be willing to relocate to another residence hall for the break period. Students wanting to stay on campus during those times must apply for a housing extension. Application for break housing will be available in the Office of Residence Life in Kanbar Campus Center. Only those students who apply prior to the announced deadlines will be considered for break housing.  Shuttle and dining services may not be available during break housing.  Please consult with the appropriate offices prior to closing in order to determine the availability of these services.

 

III. Personal Property and Insurance

As stipulated in the Housing Application & Agreement, the University is not responsible for the loss of, theft of, or damage to personal property, whatever the cause. The student will indemnify and hold harmless the University with respect to the loss of property, whatever the cause.

Residents should be familiar with the extent of their family's home owner's insurance coverage and are encouraged to enroll in a Student Personal Property Plan, if needed. The University encourages students to always lock their doors when they are leaving the room for any period of time and when they are asleep. Students should be mindful to not leave any valuables unattended in the common space. Residents should also never leave valuable items in their room during extended absences, such as break periods. It is recommended that residents engrave identification numbers on all valuable items and keep a registry of serial numbers and other identifying information.

 

 IV. Check-in/Check-out Procedures and Damages

Students are expected to appropriately take "ownership" of their room and other common areas.

Upon checking into his/her room, each resident is expected to check and verify the condition of their assigned space against the Room Condition Checklist completed by the staff. Students will be held accountable for any damages that occur in that space during the period which they occupied it, as noted on the Room Condition Report.

(1) Check in:

(a) Residents must check into their residence space by the first day of classes each semester. Failure to do so may result in the forfeiture of their room assignment. If a student losses their assigned space, the Office of Residence life will assign them to any available open space. If no space is available they will be put on the waitlist.

(b) Each resident must complete and sign the required Room Condition Checklist within 24 hours of occupying their assigned space. Failure to do so will result in the student forfeiting his/her right to appeal any damage charges. The Room Condition Checklist is found online through the “my housing portal” link on the residence life webpage.

 

(2) Room Change Check out:

(a) Students changing rooms during the academic year must check out with a building staff member prior to leaving or they will be held responsible for improper check out.

 

(3) End of Year Check out:

(a) Residents must remove all personal belongings (including personal furniture and rugs) from their assigned space within 24 hours after their last exam or on the last day of the contract period, whichever is sooner.

(b) Students may SIGN UP for a time with residence life staff OR choose to complete an

EXPRESS CHECK-OUT as outlined in the residence hall closing guide. Students choosing the express check out system forfeit the right to appeal any residence hall room damages.

(c) The University is not responsible for any belongings left behind by students and does not offer storage space for personal items. The University will enter the room for housekeeping purposes and remove and/or discard any personal belongings left behind. All residents are responsible for following specific check-out instructions distributed by the Office of Residence Life at the end of each semester.

 

(4) Room Damages and Billing:

(a) Residents are expected to keep their room and its furnishings clean, orderly and free of damage.

(b) Each resident is responsible for damage to or loss of furniture, fixtures, equipment and other effects, provided to him/her by the University. In general, damages other than normal wear and tear will be assessed to the resident(s). In the event that two or more persons occupy the same room and it cannot be ascertained who is responsible for the loss or damage, the assessment and/or judicial consequence shall be shared equally among those assigned to the space. Charges for moving furniture back to its proper location or for the replacement costs of furnishings will be assessed against the responsible resident(s).

(c) Charges are made on the basis of estimated replacement costs of existing University property along with, estimated labor charges.

(d) Final charges will be determined by a Residence Life professional staff member (AC or RC) during the final inspection of the room. The final inspection is conducted after the residents have completely vacated the room.  The checkout that is completed by a Resident Assistant is only a preliminary check.  RA's do not have the ability to officially determine outcome or costs regarding damages.

 

(5) Common Area Damage and Billing:

All students share in the responsibility for the maintenance and upkeep of any common area space, both building-wide and on floors and houses. As such, damages are charged to all residents responsible for the particular common area. The University asks students to report information leading to the appropriate individual(s) responsible for damage and encourages students to take responsibility for the damage in which they, themselves, were involved.

(a) As a community, residents are responsible for the condition of the public common areas.

(b) Damage which cannot be assessed to the appropriate individual(s) will be divided equally among the residents of the hall/house or floor.

(c) Common area damages may not be appealed unless the specific resident(s) responsible for the damages accepts responsibility.

 

V.  Financial Obligations

All financial obligations are clearly outlined in the handbook and all housing related documents.

(1) Security Deposits:

(a) All residents are required to maintain a $250 housing-security deposit on account.

(b) Returning residents who have signed up for housing for the subsequent semester, but withdraw at anytime prior to the semester starting, forfeit their $250 housing-security deposit in full.

(c) Returning residents receive a refund of their $250 housing-security deposit once they have successfully fulfilled the housing agreement.

(d) New Students who cancel their housing status with the University prior to May 1 will receive a refund in full of their $250 housing security deposit. After May 1, the entire housing security deposit is forfeited.

 

 

(3) Refunds

The refund of the housing fee for students who withdraw from the university is determined by:

(a) The initial cost of the assigned room;

(b) The date on which the check-out process is completed as defined by:

(i) completion of the Notification of Student Leave of Absence/Withdrawal Form; The form is available in the Learning and Advising Center and should be turned into the Registrars Office

(ii) completion of the Room Condition Checklist;

(iii) return of all keys, ID and;

(iv) removal of all personal belongings from the room.

(c) Any student who withdraws, changes credit hours, or changes room-and-board status after the semester begins is obligated for a full semester's room charge.

(d) Board will be charged to the official date of withdrawal plus an additional charge of 25% of the unused portion.

(e) Students dismissed from the University or from the residence halls will receive a refund of room and board charges on a prorated basis from the date of dismissal less 25 percent of the unused portion. Refunds must be requested in writing.

(f) The $250 housing-security deposit will be refunded upon the resident's departure from on campus housing provided that there has been no damage to his/her accommodations, that the resident has fulfilled the conditions of the housing contract, that no fines for violations of rules and regulations have been unpaid and that there is no other outstanding indebtedness. Students who break their housing Agreement mid-year lose the $250 security deposit unless the University has received full room payment for both semesters.

(4) Board Plan

The University's Dining Services are managed by Parkhurst Dining Services, a company with a well-earned reputation for quality and customer service. To learn more about Parkhurst, visit the Dining Services website at www.PhilaU.edu/dining.

(a) All students living in Fortess Hall, Mott Hall, Partridge Hall, Ronson Hall and Scholler Hall are required to purchase meals on a contractual basis.

(b) The meal plan is not in operation when the University is on break or during the summer months.

(c) All freshman residents are required to participate in the 19-meal plan.

(d) Upper-class and transfer students who reside in traditional residence halls have the option of participating in the 14 or 19 meal plan.

(e) Students who reside in the apartments or townhouses may decide to have any meal plan or elect not to purchase any meal plan.

 

VI. . Key Management

Each student is issued keys to their buildings as well as their rooms. Students are responsible for both their keys and their room security. Students are required to pay for lock-out services provided by staff.

(1) Lock out charges are as follows and will be billed to the student's account:

(a) First offense per year - no penalty

(b) Second offense and beyond per year - $10 lock out fee

 (2) Each resident is responsible for the keys to his/her room and building.

(3) All keys issued are the property of the University and may not be duplicated.

(4) Failure to return keys or room keys that are lost or stolen will result in an automatic lock change with the cost of $85 assessed to traditional hall residents, $200 to Independence Plaza residents and Falls Center residents, and$250 to Townhouse residents.

(5) Residents who do not return keys upon departure from the University will be charged an additional $25 for improper check-out. The resident will also be charged for the key replacement and the cost for changing the lock.

(6) Specific instructions for lock outs are posted at the security desk in each residential area.

 

VII. Community Living & Conflict Management

For most incoming students, living in the residence hall will mark the first time they have been required to share a room and, perhaps, even a bathroom. Conflicts are a natural and, if managed properly, are a healthy part of the on-campus experience. In order for everyone to thrive in this challenging environment, residence hall communities must be accepting and inclusive of all residents, as well as fully support the University's commitment to civility and respect. Working together, residents can create an environment that is conducive to everyone's academic success.

In the event of a conflict or other disagreement, Residence Life staff will meet with the parties involved to determine the best outcome possible and reach a better understanding. RAs & RCs provide further support by clearly communicating and holding everyone accountable to community standards regarding expectation of student behavior. Violations of the Community

Standards are referred to the University judicial system.

 

In order to foster such a collaborative environment, RAs work with students to develop

Community Living Agreements for the house or floor as well as individual Roommate Agreements. These Agreements allow residents to communicate expectations and negotiate lifestyle options on issues ranging from the television volume to study times. Should problems persist and the roommates unable to achieve a reasonable solution, the Office of Residence Life reserves the right to intervene and handle the situation through the University Judicial System and/or reassign one or all roommates involved. In the event that students exhaust all other options, the Office of Residence Life will permit a room change if space is available.

(1) Community Living & Roommate Agreements

(a) The Agreements are documents composed at the beginning of each semester.

(b) The Agreements must be consistent with University and Residence Life rules and regulations, i.e. a community cannot agree to do away with Quiet Hours, for example.

(c) With guidance from the Residence Life staff, residents discuss their vision for the living environment, including behaviors and attitudes desired as well as consequences if the conditions of the agreement are not met.

(d) Once agreed upon by the residents, the Agreements are printed and distributed to appropriate persons, posted in the living area (Community Agreements Only), and kept on file in the Office of Residence Life.

(e) The Agreements may be amended at any time if the roommates/community agrees upon a change.

Failure to adhere to the Community Standards, Community Agreements or Roommate

Agreements may result in loss or restriction of current or future housing privileges. Such behaviors include, but are not limited to the following.

- Endangering the mental or physical well being of University members

- Falsely pulling a fire alarm and/or dismantling or altering any fire safety equipment such as fire extinguishers, pull station alarms, smoke detectors, etc.

- Participating in the destruction of University property

- Continued disregard or flagrant violation of the university alcohol and drug policy

- Repeated violations of the visitation policy

- Trespassing in a building or buildings that have been designated as off limits

- Violating additional University policies while on residence hall probation, residence hall suspension or University suspension for a previous incident.

 

VIII.   Room Changes

The Office of Residence Life encourages roommates to make a good-faith effort to mediate any conflicts prior to requesting a room change. The Office of Residence Life reserves the right to approve or deny any room change request. The Office of Residence Life is committed to an environment that is free of harassment, discrimination or any other offensive behavior against another person or group on the basis of age, disability, gender, marital status, national origin, race, religion or sexual orientation. All requests inconsistent with this environment will not be accepted.

(1) Room Change Process

(a) Identify an available space or find roommates that will agree to a mutual swap

(b) Freshman are only allowed to live in designated freshman halls

(c) Complete a Housing Change Request Form. All requests made through online form at Residence Life Website.

(d) Forms will be reviewed and processed by Residence Life Staff.

(e) Students cannot change rooms until they have received official notification that the room change has been approved.

(f) Approval notification will be sent to the students University email account

(g) After receiving an approval email, students must bring a copy of the email to the RC office to pick up their new keys.

(h) Students should complete a formal checkout from their old assignment with their RA or Express Checkout and return their keys.

(j) Students are required to arrange an appointment with their new RA to complete a room condition checklist for their new room assignment.

(k) Failure to comply with the room change process will result in a $100 fine.

 

(2) Room Change Processes & Timeline

Open Room Change- Students may request a change for any reason utilizing the process outlined above. Requests will be reviewed by RC/AC staff and approval sent to students.

Administrative Room Change-Any student request must be recommended by RC and approved by Administrative Staff.  No request will be processed without a meeting with the RC or formal mediation conducted by ORL staff.

End of Semester Room Change- Room changes will be processed late in the Fall semester for any student wishing to change rooms for the start of Spring semester.  Students must complete their move during closing before they depart for break or take all belongings with them and move in fully in the Spring.

Timeline: Room changes will be processed between the dates listed below.

Fall Open Room Change: September 8 – November 25

Fall End of Semester Room Changes: November 25-December 5

Spring Open Room Changes: February 2-April 24

 

 

IX.  Open Spaces & New Roommates

(1) Open Spaces

When vacancies occur, the University reserves the right to show rooms and assign new occupants to fill those vacancies. In order to accommodate a potential new roommate, the resident of a partially filled room should only occupy one set of furniture.  The other furniture should be clear and ready for occupancy. In a partially filled room or suite, the Office of Residence Life may, at its sole discretion, allow the resident to find a new roommate to fill the vacancy or may assign a new roommate at any time without requiring current resident approval.

 

(2) Room Consolidation

The Office of Residence Life reserves the right to require a resident residing alone in a space to relocate to another space in order to maximize occupancy.

 

(3) New Roommates

When a new resident is assigned, the current occupant(s) is expected to welcome this person and treat him/her with respect. Failure to demonstrate respectful behavior by any current occupant of

a room is considered a policy violation and subject to judicial referral. Examples of inappropriate actions include, but are not limited to:

(a) telling the student assigned that you do not want anyone living with you;

(b) expressing to the newly assigned person that you do not want him/her living with you;

(c) telling the new students assigned that his/her experience will difficult in the assigned space; or

(d) communicating any other disparaging comments made to or about the new resident or assignment process including but not limited to: in person comments, words or actions to other student about or directed towards the newly assigned student.

 

X. Room Assignments:

Housing assignments for new students are computer generated. The University reserves the right to change assignments in case of emergency.

(1) Roommate Requests

Roommate requests for incoming students must be mutual and in writing. If students wish to live together, all applications and agreements must be submitted on time. Returning students may select their roommates in the housing selection process during the spring semester. Residence

Life provides additional information on the housing selection process during the spring semester.

 

(2) Special Accommodations

Any special requests for housing based on a disability are handled through The Office of Disability Services.

 

 XI. Courtesy and Quiet Hours

Students in a common-living environment can greatly impact others within their community. It is a departmental priority that the Residence Hall environments be conducive to academic pursuits.

(1) Courtesy Hours

(a) Established for residential students to be able to request that those living near them maintain a noise level considerate of neighbors, regardless of the hour or day.

(b) 24 hours a day, seven days per week

 

(2) Quiet Hours

(a) Established to ensure that residential students respect one another's need for rest and quiet time.

(b) Sunday through Thursday, 10 p.m. to 8 a.m.

(c) Friday and Saturday from 1 a.m. to 10 a.m.

 

(3) Responding to Noise Disturbances

(a) If other students are being too loud, the resident should first talk to the person who is causing the disturbance. If this does not resolve the situation, the resident should seek assistance from a residence life staff member.

(b) Violation of Courtesy and Quiet Hours may be subject a resident to the University Judicial System.

 

 XII.  Guests and Visitation

Residents are expected to learn to take responsibility for their guests and their actions. In addition, students are expected to communicate appropriately, compromise and respect others who will be impacted by their guests including their roommates, hall mates and the greater Philadelphia University community. The University will hold the host responsible for their guest's behavior.

(1) Guest(s)

Refers to a Philadelphia University student visiting a residence hall other than the one to which he/she is assigned or any person(s) who is not currently enrolled as a student at Philadelphia University.

(2) Host and Guest Responsibility:

(a) Residents are responsible for the actions of their guest(s) at all times while on the Philadelphia University campus or at any University-sponsored event.

(b) Policy violations by guests will be treated as if the hosting resident or student committed the violation.

(c) Guests who violate University policies may be subject to trespassing, as well as further legal action.

(d) Guests are only permitted in the residence halls and in rooms and apartments while the host resident is present.

(e) Occupancy of any room or apartment by a guest (non-resident of the space) while their host is not present is prohibited.

(f) Hosts must escort their guests at all times.

 

(3) Overnight Guests

(a) Host residents must have the permission of their roommate(s) in order to have an overnight guest.

(b) Residents are permitted to have up to two overnight guests unless they receive special permission from their Residence Coordinator.

(c) The total number of overnight guests in a room may not exceed the capacity of that room.

(d) Residents may not have overnight guests more than 3 consecutive nights.

(e) Residents who have failed to adhere to guidelines will be considered in violation of the guest policy. In addition, guests, at the discretion of University staff may be prohibited from entering the building.

(f) No guest under 12 years old is permitted to stay overnight (past midnight)

(g) The Office of Residence Life reserves to right to limit the number and frequency of overnight guests.

 

(4) Signing In and Out of the Residence Halls:

(a) Upon entering the residence hall, residents and guests are asked to present a picture ID to the residence hall monitor.

(b) Guests will not be registered until their host has come down to the front desk to meet them.

(c) The security desk attendant will record all guests in the visitation log after verifying all IDs.

(d) The IDs will then be returned to the resident and guest(s). Guests may show any official picture ID, such as a driver's license, state ID, military ID, or passport. The University reserves the right to and will deny visitation to anyone without a picture ID. For guests, who are not of age to possess an official picture ID, arrangements should be made with the RC of the building at least 48 hours in advance of visiting.

(e) While in the residence halls, residents must escort their guests at all times.

(f) Upon exiting the residence hall, resident must sign out their guest(s) with the security desk attendant.

(g) Residents failing to sign out their guests are subject to documentation, suspension of

visitation privileges and/or further judicial action.

XIII.   Student IDs

 (1) Lost ID Policy:

(a) If you lose your ID, you should go to the ID office located at the Kanbar information desk to purchase a new ID.  If the office is closed, you should go to the Office of Safety and Security. A temporary ID will be issued.   (b) A temporary ID is only for access to the residence halls and will not allow you to enter the

fitness center or Kanbar Campus Center. This ID is only valid until the ID office opens.  Temporary IDs may not be issued or used when the ID office is open. 

(c) ID office located at the Kanbar information desk is open during the regular hours of operation in Kanbar Campus Center.

(d) You will be charged a $25 replacement fee. 

 

 XIV.  Room Entry & Room Searches

Philadelphia University recognizes and respects the basic interest of each resident to maintain privacy and control of personal living space. The University also has the responsibility to provide safe and secure residential facilities for both present and future occupants.

(1) Room Entry

Philadelphia University reserves the right to enter residents' rooms for administrative reasons under the following circumstances.

(a) The overall well-being and order of the residential community is thought to be in jeopardy;

(b) Completion a work-order for a room repair

(c) Danger, including, but not limited to, floods, fire and life- or injury-threatening situation is thought to be imminent;

(d) The occupant cannot be located for an extended period of time; (A search for this purpose will solely be to enter the room and look for the occupant.)

(e) It is necessary to inspect for, correct, repair, or remove hazards to health or personal safety; these checks, called Health, Safety and Maintenance Checks (HSM) are conducted at a minimum of 2 times per semester. These times include: prior to Thanksgiving break; prior to Winter Break, prior to Spring Break and at closing.

(f) It is necessary to inspect a vacant/unoccupied portion of a room/apartment in order to prepare it for occupancy;

(g) It is believed that a resident is using his/her assigned space in a manner inconsistent with the provisions of the housing agreement or other University policies.

 

(2) Room Searches/Inspections

When a resident's room is entered for reasons described above, the University official generally will conduct a "plain view inspection." Only under exigent circumstances involving threats to health, safety or potential violations of the University's policies, as determined by the

University's Dean of Students Office, will a thorough room search be conducted. Illegal and/or prohibited items (as defined below) may be confiscated.

 

XV.. Residence Hall Common Area Reservations

The Area Coordinator or Residence Coordinator maintains reservations for the use of common area space in the residence halls. Reservations should be made at least one week in advance of the event. Departmental events will take priority in the event of a scheduling conflict. All visiting students, staff and faculty will be asked to sign in and show proper identification at the security desk of each residence hall. Non-Philadelphia University affiliated groups are not permitted to reserve common area space in the residence halls, unless given permission by the Director. Alcohol may not be served at events in the residence halls without permission by the Director. Groups found violating this policy will not be permitted to use the space for future events and may be subject to judicial action.

 

XVI. Fire Safety

In order to protect the personal well-being and safety of the community, the Office of Residence

Life strictly enforces all fire safety regulations. Violation of these regulations may result in fine and immediate removal from the residence halls.

(1) All residents must evacuate the building when a fire alarm sounds.

 

(2) Failure to evacuate when a fire alarm is sounding, causing false alarms when no fire is present, interfering with the proper functioning of the fire alarm system and tampering with or removing fire extinguishers are serious offenses.

 

(3) Because such violations can be life-threatening, individuals involved will be held accountable and will be subject to the University Judicial System including possible suspension or expulsion, a significant fine assessment, and/or arrest.

 

(4) When responsible parties cannot be determined, residents of the residence area in which the malicious alarm or tampering took place may be subject to a collective fine.

 

(5) Arson Investigators follow up all fires. Even those deemed minor.

 

(6) To ensure that the smoke detectors are appropriately used and serve the designed function, it is expected that students will not dismantle or otherwise tamper with them. These smoke detectors are smoke sensitive; this includes burned popcorn, cigarette smoke, and incense. If the smoke detector in a room should sound, residents should immediately contact Safety & Security and/or a member of the Residence Life staff. A student should never attempt to dismantle the smoke detector. It is prohibited to cover these smoke detectors with any type of cloth, cardboard or other material, decorative or otherwise. Students found responsible for misusing or tampering with smoke detectors will be assessed a fine and the cost of repair and/or replacement, in addition to being subject to judicial action. If a smoke detector in a student room has been tampered with, the room occupants(s), whether present at the time or not, will assume responsibility if no other individual is found to be responsible.

 

(7) The University is required by law to conduct fire drills throughout the academic year.

Students should be familiar with the building exits to be used in the event a fire alarm is sounded.

 

XVII.  . Prohibited Items & Activities

(1) Prohibited Items

The following items are prohibited in University residence halls and may be confiscated by University officials. Confiscated items may not be returned to the owner. Violation of this policy may subject a student to the University Judicial System.

(a) Candles with wicks, lanterns, incense, potpourri, halogen or quartz light bulbs and/or open flames of any kind.

(b) Flammable decorations such as live evergreen trees (e.g., fir or pine trees) and streamers. Mini-lights (UL approved) are permitted;

(c) Hot plates, electric frying pans, grills, the George Forman Grill (permitted in apartments and townhouses only), irons and coffee makers without automatic shut-off, immersion coils and other similar cooking or heating devices; blenders are permitted

(d) All appliances and power tools, including but not limited to, non-university rented microwave ovens, refrigerators larger than 4.3 cubic feet in capacity, and air conditioners.

Microwave ovens .6 cubic-feet or smaller are permitted in apartments and townhouses. Residents in 4-5 person rooms may have two 4.3 cubic foot refrigerators;

(e) Sheets and/or tapestry hung from ceilings, over windows or as room dividers.

(f) Firearms, fireworks, knives, nun chucks, cap guns, pellet guns, bb guns, paint guns and/or paint gun pellets, explosives, ammunition, chemicals or other dangerous weapons or substances. Everyday eating utensils are allowed;

(g) Flammable liquids, including but not limited to gasoline, turpentine, oil-based paint;

(h) Pets or animals of any kind (excluding freshwater fish in a small bowl);

(i) Water beds and other liquid-filled furniture, including tanks and hot tubs;

(j) Alcohol, alcohol containers containing liquid of any kind (for those under age 21)

(k) Empty alcohol containers even those used for decoration, alcohol paraphernalia including, but not limited to, kegs, taps and funnels; empty shot glasses are permitted;

(l)Illegal drugs and drug-related paraphernalia including but not limited to store bought or handmade bongs, exhale tubes, syringes, needles; and any materials related to distributing drugs

(m) Musical amplifiers may be stored in residence halls rooms, but may not be used in residence hall rooms;

(n) Drums or drum sets;

(o) Unauthorized, unapproved lofts;

(p) Cinderblocks;

(q) Multiple outlets ("3 in 1" plugs, plug strips, etc.) or adapters without a reset button. Power strips with reset buttons are the only permissible outlet adapters.

(r) Portable heating devices that are not supplied by the University.

(2) Prohibited Activities

The following activities are prohibited in University residence halls.

(a) Removing screens from windows and or using the window as a point of entry or exit;

(b) Adhering items in such a way as to damage walls, furniture or woodwork;

(c) Entering onto or otherwise occupying roofs;

(d) Cooking in resident rooms. Cooking must be confined to common area kitchens; (where applicable)

(e) Painting any University property;

(f) Making structural modifications to any room;

(g) Tampering with electrical wiring and attaching power strips or extension cords to walls or ceiling;

(h) Participating in any sports in the hallway/building, including but not limited to soccer,

football, biking, basketball, skateboarding, and roller-blading;

(i) Sleeping in or on facilities/quarters not designed for that purpose;

(j) Collecting excessive garbage inside or around residence areas;

(k) Disposing of personal trash in a bathroom or laundry room trash can;

(l) Propping outside doors and tampering with locks or door alarms; (delayed egress)

(m) Using any of the following for design work is prohibited:

(i) Ronson Main Lounge

(ii)Any surface not intended for such use including coffee and end tables, lounge furniture including sofas, chairs and pool or ping pong tables.

 (n) Failure to clean up after design project work;

(o) Failure to evacuate a building during a fire alarm;

(p) Smoking (including e-cigarettes and vaporizers) is prohibited in all residence areas and within 30 feet of the front entrance of any building;

(q) Leaving windows or doors to living space unlocked;

(r) Tampering with any fire safety equipment and facilities including alarms, fire doors and smoke detectors;

(s) Using radios, TVs and other sound equipment or musical instruments in a manner likely to disturb other residents or otherwise violating established quiet hours;

(t) Removing furnishings provided by the University from rooms or common areas (lounges) or use of any furniture contrary to designated use;

(u) Possessing unauthorized keys;

(v) Duplicating keys;

(w) Lending room and/or building keys to another person;

(x) Throwing any objects from windows or balconies;

(y) Using opposite sex bathrooms without the community agreeing to it in their community living agreement;

(z) Placing objects in window sills; passing objects through windows;

(aa) Using furniture as room dividers or otherwise blocking direct access to exits with

furniture or other items;

(bb) Gaming of any kind that involves the exchange of money or items with monetary

value;

(cc) Using social lounges for personal storage or to the exclusion of other residents without permission of Residence Coordinator;

(dd) Tampering with TV cable lines in any way;

(ee) Any activities behind or between Independence Plaza apartments.

(ff) No sale or solicitation of materials or services of any type is allowed within the residence facilities without the written permission of the Office of Residence Life.

 

(3) Bed Lofting and Bunking

Due to safety concerns and potential damage to both University and personal property, the use of lofts and cinderblocks is prohibited. Depending on specific room set-up and furniture, residents may be able to bunk University furniture by placing a work order with Physical Plant upon arrival on campus. If you choose to bunk your bed, Physical Plant reserves the right to deny a work order to dismantle it. Bed "lifters" (manufactured specifically to raise the legs of a bed) are permitted, but may only raise a bed a maximum of six inches above the floor. After October 1st

Physical Plant will no longer loft or de-loft beds. After October 1st permission to loft or de-loft beds must be granted through the Office of Residence Life.

 

(4) Entering and Exiting the Residence Halls

Students may only enter and exit the residence through the designated areas. Upon entering, residents are required to show their University ID.

In some buildings residents may also be required to swipe their ID. Emergency exits may only be used in an emergency, during a fire alarm or drill and/or unless otherwise permitted by a university staff member. Entering and exiting through windows is strictly prohibited.

 

XVIII.  . Maintenance

Students are expected to keep their living unit in a condition that is acceptable to all residents on the room, does not contribute to the spread of insects, and is a healthy place to live. In addition students should learn to be responsible for reporting any problems that need to be addressed to the appropriate office.

(1) In Fortess, Mott, Partridge, Ronson and Scholler Hall, the University provides a cleaning service for the common areas including bathrooms, halls and lounges; Townhouses and apartments have no housekeeping service.

 

(2) Residents of townhouses and apartments are solely responsible for cleaning their units.

 

(3) Students are expected to furnish their own cleaning supplies.

 

(4) Residents needing repairs should submit an on-line work order request available at http://www.philau.edu/plant/request.html. Repairs are completed as soon as possible after they are reported to Physical Plant. It is not unreasonable to wait several days for non-emergency repair work during certain times of the year. Emergency requests should be called into the Office of Residence Life during the day and to the Department of Safety & Security in the evening and weekend hours. The submission of a work order indicates that a resident is granting permission for University staff to inspect and repair the problem.