Policies

Schedule Changes

Schedule changes, including changing sections, replacing courses with another course, auditing a course, independent study, course by appointment, or changing a course from graded to credit/non-credit must be made by the “last day to add” deadline. See current Academic Calendar.

See “Dropping Courses” and “Refund Policy” and “Credit/No-Credit” in academic catalog

Credit/No Credit Option

Students are permitted to take up to four courses during their enrollment in a bachelor’s degree program on a “Credit/No Credit” (CR/NC) basis, not counting any CR/Internship course.

Any course may be taken on this basis except WRTG-2XX, and COLLST-499 Contemporary Perspectives. Students are also encouraged to consult with their program directors to determine whether to use the CR/NC option for required major courses.

To obtain credit, students must earn a “C-” or better in the course. The grade point average will not be affected whether credit is received for the course or not, except in certain cases where the option is used to repeat a course.

Students who elect to take a course on a CR/NC basis must notify the Office of the University Registrar on the proper form by the "last day to add" (see Academic Calendar). At that time, the decision becomes final.

Please consult with your academic advisor and the Office of the University Registrar to suggest when this option is/is not an advisable choice.

Audit a Course

A student who wishes to attend a course regularly, but does not wish to receive credit for the course, may request permission to audit from the Manager of Academic Operations of the college in which the course is offered. The Manager of Academic Operations will, in turn, obtain permission from the faculty member.

Students are expected to meet the requirements for auditors, which are established by the faculty member teaching the course. Following the completion of the course, the faculty member will determine whether these requirements have been satisfied and, if so, the notation of “AU” will be posted on the transcript.

Tuition and fees to audit the course are the same as those when taking the course for credit.

Students must register for an audit course the same way they would for any other. In addition, they must complete the “Request for Permission to Audit a Course” form requesting permission to audit, and submit the signed form to the Registrar before the “last day to add” (see Academic Calendar). At that time, the decision becomes final. Form available on the Registrar’s website, http://www.philau.edu/registrar/ .

Audit courses cannot be applied toward degree requirements.

See “Schedule Changes” in academic catalog

Evening Courses for Day Students

Day division students wishing to take coursework in the evening during a regular fall or spring semester enroll for these courses through the same process as for day courses at pre-registration.  To add or drop an evening course, day division students go to the Registrar's Office.

Day students do not register for evening courses through the Division of Continuing and Professional Studies.

Registration

Students are expected to register on the published dates for registration.   Fees are payable in advance or upon the registration date.  Late registrants will be charged a late registration fee.  Students will receive grades for all courses for which they are registered.

Winter Term Guidelines

Guidelines and policies for Academic Calendar years

 Policies related to students:

  1. The winter term starts after the end of the fall term and ends immediately before the spring term. There is no overlap with either fall or spring term. 

 2.    Students enrolled full-time for the spring term may enroll in one winter term course at no additional charge, as long as the combination of winter and spring credits do not exceed 18.5.

 3.    Students register for winter term at the same time as spring term.

 4.    Winter session courses are optional.  Students who do not enroll in a winter term course are not eligible for a refund of any spring tuition.

 5.    To remain full-time, students need to maintain a full-time course load (12 CR for undergraduate students and 9 CR for graduate students) in fall and spring terms. Credits taken during a winter term cannot be combined with fall or spring term credits to maintain full-time enrollment.

  6.       If a student withdraws from the university after the start of the winter term or drops below full-time for the spring semester, he/she will be billed for the winter term course based on the date of withdrawal using the following guidelines:

 If student withdraws:

Prior to the first class meeting, there will be no billing

Prior to the  second class meeting, the student will be billed for 20% 

Prior to the third class meeting, the student will be billed for 40%

Prior to the fourth class meeting, the student will billed for 60%

After the fourth class meeting, the student will be billed for 100%

 7.    If students do not enroll full time for the spring term, they will charged at the per credit rate for both winter and spring term courses.

 8.    Campus housing will not be available during the winter term. Courses may take place off-site (study abroad, internships, preceptorships) or online.

 9.    If participating in a study abroad experience during the winter term, students are responsible for any travel, lodging, food or additional costs associate with the off-site experience.  Aid budgets can be adjusted for increases due to additional costs and additional loans may be used to cover those costs. Travel costs are non-refundable even if the student drops the winter term course.

  Policies related to faculty:

1.    Courses and credits taught in the winter term count toward full-time faculty teaching workload.

 2.    All courses running in the winter term must be approved by the University Education Committee.

 3.    Any course involving off-site travel must be coordinated well in advance with the Study Abroad office and meet all application, planning, and registration deadlines established by that office.

Office Hours:
Monday - Friday 9:00 a.m. to 5:00 p.m.
Summer Hours: 9:00 a.m. to 4:30 p.m.
(215) 951-2990 • email: Registrar@PhilaU.edu

Office Staff:
Julia Aggreh, University Registrar

Kelsey Gilbert, Associate Registrar

Timothy Smalarz, Associate Registrar

Justin O'Pella, Assistant Registrar

Victoria Lally, Records Coordinator

Gina Marano, Transcript Coordinator

 

Additional Information: